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Board of Mayor and Aldermen

Regular Meeting

Vicksburg, MS · January 8, 2016

AgendaMinutes

Minutes

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, January 8, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize City Clerk to advertise for parking Garage Improvements (ID-16-0046) Approve Appropriation to Community Council in the amount of $25,000.00 (ID-16-0047) Adopt Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg, Mississippi to Appropriate Funds for the Historic and Abandoned Tate Cemetery, to Allow the City of Vicksburg to Spend General Funds and Provide In-Kind Services for the maintenance of Tate Cemetery (ID-16-0048) Adopt Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg to Contribute General Funds to the Pigs-in-Flight Children's Museum located within the City of Vicksburg, Mississippi (ID-16-0049) Reappoint Christopher Barnett Sr. to the Housing Authority of the City of Vicksburg (ID-16-0050) Executive Session: Permission to Create a Position- City Court (ID-16-0051) Potential Litigation Matter (ID-16-0053) Suspension - Street Department (1) (ID-16-0052) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-16-0025 Adopt Board Meeting Minutes: 1. October 9, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for October 9, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-16-0016 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of January 2016 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. B. ID-16-0024 Approve request from River 101.3, K Hits 104.5 and 92.7 The Touch for sponsorship for the 7th Annual Chili for Children Cook-Off City of Vicksburg Page 1 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final January 8, 2016 Attachments: Chili Cook Off Sponsorship Mayor Flaggs stated that purchasing an advertisement from River 101.3, K-Hits 104.5 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ad from River 101.3, K-Hits 104.5 and 92.7 The Touch for the Chili for Children Cook-Off Live Broadcast Sponsor in the amount of $450.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-0035 Appointment of Col. Jeffrey Eckstein to Civil Service Commission to fill the unexpired term of Joe B. Graham On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to appoint Col. Jeffrey Eckstein to Civil Service Commission to fill the unexpired term of Joe B. Graham, which expires December 03, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-0002 Approve request from Vicksburg Police Department to place vehicle CID 6737, VIN 1GNSKFEC6GR237355 and CID 6738, VIN 1GNSKFEC4GR236527 in unmarked inventory On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from the Vicksburg Police Department to place vehicle CID 6737, VIN 1GNSKFEC6GR237355 and CID 6738, VIN 1GNSKFEC4GR236527 in unmarked inventory. The governing authorities of any municipality may authorize the use of specified, unmarked police vehicles when identifying marks would hinder official criminal investigations by the police. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0038 Decrease mileage rate reimbursement for City employees traveling on City business from $0.57 cents per mile to $0.54 cents per mile in private vehicles (if no government vehicle is available) and from $0.23 cents per mile to $0.19 cents per mile (if government vehicle is available) Attachments: Mileage Rate On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to decrease the mileage rate reimbursement for City employees traveling on City Business from $0.57 cents per mile to $0.54 cents per mile private vehicles (if no government vehicle is available) and from $0.23 cents per mile to $0.19 cents per mile (if government vehicle is available) . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-0026 Declare Monday, January 18, 2016, a City Holiday in observance of Dr. Martin Luther King, Jr. and Robert E. Lee Birthdays On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare Monday, January 18, 2016, a City Holiday in observance of Dr. Martin Luther King, Jr. and Robert E. Lee Birthdays. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-0017 Approve additional advertisement in the amount of $1,000.00 for an inside back cover in the Alcorn State University 2015 Fall magazine Attachments: Alcorn Advertisement Mayor Flaggs stated that purchasing an advertisement from Alcorn State University 2015 Fall Magazine will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Thompson, and unanimously City of Vicksburg Page 2 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final January 8, 2016 passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an additional full page ad from Alcorn State University 2015 Fall Magazine in the amount of $1,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-0022 Approve request for payment to Vicksburg-Warren 911 in the amount of $48,457.14 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates 12-01-2015 and 12-15-2015 Attachments: 911 Payment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for payment to Vicksburg-Warren 911 in the amount of $48,457.14 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates 12-01-2015 and 12-15-2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-0023 Approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code [First one half (1/2) of allocation] Attachments: Warren County Soil Allocation On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code [First one half (1/2) of allocation]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-0027 Authorize issuance of the following requisitions: 1. 1602393 in the amount of $29,251.35 to Rogers Dabbs Chevrolet Hummer for the purchase of a 2016 Chevrolet 1500 Pickup Extended Cab (State Contract) 2. 1602457 in the amount of $494,206.00 to E-One, Inc. for the purchase of a E-One Fire Truck (State Contract) Attachments: Requisition 1602393 Requisition 1602457 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the issuance of the following requisitions: 1. 1602393 in the amount of $29,251.35 to Rogers Dabbs Chevrolet Hummer for the purchase of a 2016 Chevrolet 1500 Pickup Extended Cab (State Contract) 2. 1602457 in the amount of $494,206.00 to E-One, Inc. for the purchase of a E-One Fire Truck (State Contract). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-0020 Accept Letters for cost of cutting and cleaning/demolition and site clearing of lots and Adopt Resolution/Order to Establish Special Assessment for properties located at: 1. 815 Bridge Street, PPIN 21551; owned by Mary Bryant 2. Avenue D, PPIN 5691; owned by State of Mississippi 3. 801 Walnut Street, PPIN 18528; owned by State of Mississippi 4. 1512 Jackson Street, PPIN 17603; owned by State of Mississippi 5. 812 Walnut Street, PPIN 19062; owned by State of Mississippi 6. 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi 7. 2610 Yerger Street, PPIN 16773; owned by State of Mississippi Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: City of Vicksburg Page 3 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final January 8, 2016 1. 815 Bridge Street, PPIN 21551; owned by Mary Bryant 2. Avenue D, PPIN 5691; owned by State of Mississippi 3. 801 Walnut Street, PPIN 18528; owned by State of Mississippi 4. 1512 Jackson Street, PPIN 17603; owned by State of Mississippi 5. 812 Walnut Street, PPIN 19062; owned by State of Mississippi 6. 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi 7. 2610 Yerger Street, PPIN 16773; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions / Order establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: L. ID-16-0037 Rescind approval of the MDOT Utility Agreement (November 10, 2015) and Contract for Engineering Services with Waggoner Engineering (November 17, 2014) and Authorize Mayor to execute Revised Agreements for Utility Relocations for I-20 Frontage Road Extension to US 80 Attachments: Waggoner Engineering Services MDOT Utility Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind approval of the MDOT Utility Agreement (November 10, 2015) and Contract for Engineering Services with Waggoner Engineering (November 17, 2014) and Authorize Mayor to execute Revised Agreements for Utility Relocations for I-20 Frontage Road Extension to US 80. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.1 ID-16-0046 Authorize City Clerk to Advertise for Parking Garage Improvements On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Parking Garage Improvements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.2 ID-16-0047 Approve Appropriation to Community Council in the amount of $25,000.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Alderman voted to approve allocation of funds in the amount of $25,000.00 to Community Council of Warren County. The City is authorized to contribute to the Community Council of Warren County pursuant to Sec. 43-9-47 of the Miss. Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.3 ID-16-0048 Adopt Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg, Mississippi to Appropriate Funds for the Historic and Abandoned Tate Cemetery, to Allow the City of Vicksburg to Spend General Funds and Provide in-kind Services for the Maintenance of Tate Cemetery On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg, Mississippi to Appropriate Funds for the Historic and Abandoned Tate Cemetery, to Allow the City of Vicksburg to Spend General Funds and Provide in-kind Services for the Maintenance of Tate Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-100 City of Vicksburg Page 4 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final January 8, 2016 L.4 ID-16-0049 Adopt Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg to Contribute General Funds to the Pigs-in-Flight Children's Museum located within the City of Vicksburg, Mississippi On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg to Contribute General Funds to the Pigs-in-Flight Children's Museum located within the City of Vicksburg, Mississippi . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-101 L.5 ID-16-0050 Reappoint Christopher Barnett, Sr. to the Housing Authority of the City of Vicksburg On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to re-appoint Christopher Barnett, Sr., to the Housing Authority of the City of Vicksburg. The term is for five (5) years, expiring on December 10, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-0019 Authorize Mayor to execute Agreement for the purpose of the City paying for paramedic training: 1. Joshua Gordon 2. David Allen Pugh Attachments: Gordon Paramedic Agreement Pugh Paramedic Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for the purpose of the City paying for paramedic training: 1. Joshua Gordon; 2. David Allen Pugh. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-0021 Authorize Mayor to execute Professional Services Agreement with The Retail Coach, LLC Attachments: Retail Coach On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement with The Retail Coach, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-0034 Authorize Mayor to execute contract with Greenbriar Digging Service for the Installation of New Reactor Clarifier at the Water Treatment Plant and Authorize Issuance of Notice to Proceed On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute contract with Greenbriar Digging Service for the Installation of New Reactor Clarifier at the Water Treatment Plant and Authorize Issuance of Notice to Proceed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-0036 Authorize Mayor to execute Cannon Loan Extension Agreement with Vicksburg National Military Park to renew loan of cannon on exhibit in the lobby of the Vicksburg Convention Center Attachments: Cannon Loan On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Cannon Loan Extension Agreement with Vicksburg National Military Park to renew loan of cannon on exhibit in the lobby of the Vicksburg Convention Center. The City of Vicksburg Page 5 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final January 8, 2016 motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-16-0039 Authorize Mayor to execute Agreement for the purpose of the City paying tuition cost for Certified Investigators Program: 1. Tommy Curtis 2. Ronald Ingram 3. Eric Paymon Attachments: Tommy Curtis Ronald Ingram Eric Paymon On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for the purpose of the City paying tuition cost for Certified Investigators Program: 1. Tommy Curtis; 2. Ronald Ingram; 3. Eric Paymon. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting Docket of Claims: R. ID-16-0018 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 130242 through 130439; 845 through 849. Refund checks numbering 9906258 through 9906294. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Police Department (1); Pay Adjustment in the Community Development Department (1); Pay Adjustment Correction in the Police Department (1); Resignations in the Police Department (2); Grievance Hearing in the Fire Department (1); Permission to Post for Crossing Guard in the Police Department (1); Permission to Create a Position in the City Court (1); Potential Litigation Matter (1). The motion was seconded by by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Police Department (1); Pay Adjustment in the Community Development Department (1); Pay Adjustment Correction in the Police Department (1); Resignations in the Police Department (2); Grievance Hearing in the Fire Department (1); Permission to Post for Crossing Guard in the Police Department (1); Permission to Create a Position in the City Court (1); Potential Litigation Matter (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. City of Vicksburg Page 6 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final January 8, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-0028 New Hire - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Police Officer at $13.65 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-0029 Pay Adjustment - Community Development Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for combination Inspector from $19.64 per hour to $20.14 per hour Community Development Department,for passing the Residential Building Inspector Exam. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-0030 Pay Adjustment Correction - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment Correction for Police Officer from $14.59 per hour to $14.79 per hour in the Police Department, for twenty (.20) cent longevity raise. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-0031 Resignations - Police Department (2) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignations from a Crossing Guard (effective immediately); Police Officer (effective January 07, 2016) in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0032 Grievance Hearing - Fire Department (1) No action taken, outside ten (10) day time period to file appeal with the Civil Service Commission. F. ID-16-0033 Permission to Post - Crossing Guard - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for a Crossing Guard in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-0051 Permission to Create a Position - City Court On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Create a Position in Court Services for a Collections Specialist. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-0052 Suspension - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension of a Truck Driver for three (3) days and six (6) months probation in the Street Department, for insubordination. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-0053 Potential Litigation Matter On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Legal Department to file suit to collect from Big River Shipbuiilders delinquent gas bill. The motion was adopted City of Vicksburg Page 7 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final January 8, 2016 unanimously by the following vote: L. ID-16-0258 Come Out of Executive Session and Approve All Items Taken Up tin Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to come out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 19, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 3/22/2016

Agenda

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Meeting Agenda Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, January 8, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order 2. Roll Call 3. Board Comments: 4. Adopt Agenda Minutes: A. ID-16-0025 Adopt Board Meeting Minutes: 1. October 9, 2015 Routine Agenda: A. ID-16-0016 Southern Cultural Heritage Center Updates Appearing Stacey Massey B. ID-16-0024 Approve request from River 101.3, K Hits 104.5 and 92.7 The Touch for sponsorship for the 7th Annual Chili for Children Cook-Off Attachments: Chili Cook Off Sponsorship Appearing Stacey Smith C. ID-16-0035 Appointment of Col. Jeffrey Eckstein to Civil Service Commission to fill the unexpired term of Joe B. Graham D. ID-16-0002 Approve request from Vicksburg Police Department to place vehicle CID 6737, VIN 1GNSKFEC6GR237355 and CID 6738, VIN 1GNSKFEC4GR236527 in unmarked inventory City of Vicksburg Page 1 Printed on 1/6/2016 Board of Mayor and Aldermen Meeting Agenda January 8, 2016 E. ID-16-0038 Decrease mileage rate reimbursement for City employees traveling on City business from $0.57 cents per mile to $0.54 cents per mile in private vehicles (if no government vehicle is available) and from $0.23 cents per mile to $0.19 cents per mile (if government vehicle is available) Attachments: Mileage Rate F. ID-16-0026 Declare Monday, January 18, 2016 a City Holiday in observance of Dr. Martin Luther King, Jr. and Robert E. Lee Birthdays G. ID-16-0017 Approve additional advertisement in the amount of $1,000.00 for an inside back cover in the Alcorn State University 2015 Fall magazine Attachments: Alcorn Advertisement H. ID-16-0022 Approve request for payment to Vicksburg-Warren 911 in the amount of $48,457.14 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates 12-01-2015 and 12-15-2015 Attachments: 911 Payment I. ID-16-0023 Approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code [First one half (1/2) of allocation] Attachments: Warren County Soil Allocation J. ID-16-0027 Authorize issuance of the following requisitions: 1. 1602393 in the amount of $29,251.35 to Rogers Dabbs Chevrolet Hummer for the purchase of a 2016 Chevrolet 1500 Pickup Extended Cab (State Contract) 2. 1602457 in the amount of $494,206.00 to E-One, Inc. for the purchase of a E-One Fire Truck (State Contract) Attachments: Requisition 1602393 Requisition 1602457 Appearing Ann Grimshel City of Vicksburg Page 2 Printed on 1/6/2016 Board of Mayor and Aldermen Meeting Agenda January 8, 2016 K. ID-16-0020 Accept Letters for cost of cutting and cleaning/demolition and site clearing of lots and Adopt Resolution/Order to Establish Special Assessment for properties located at: 1. 815 Bridge Street, PPIN 21551; owned by Mary Bryant 2. Avenue D, PPIN 5691; owned by State of Mississippi 3. 801 Walnut Street, PPIN 18528; owned by State of Mississippi 4. 1512 Jackson Street, PPIN 17603; owned by State of Mississippi 5. 812 Walnut Street, PPIN 19062; owned by State of Mississippi 6. 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi 7. 2610 Yerger Street, PPIN 16773; owned by State of Mississippi Attachments: Special Assessments Appearing Victor Gray-Lewis Contracts: L. ID-16-0037 Rescind approval of the MDOT Utility Agreement (November 10, 2015) and Contract for Engineering Services with Waggoner Engineering (November 17, 2014) and Authorize Mayor to execute Revised Agreements for Utility Relocations for I-20 Frontage Road Extension to US 80 Attachments: Waggoner Engineering Services MDOT Utility Agreement Appearing Nancy Thomas M. ID-16-0019 Authorize Mayor to execute Agreement for the purpose of the City paying for paramedic training: 1. Joshua Gordon 2. David Allen Pugh Attachments: Gordon Paramedic Agreement Pugh Paramedic Agreement N. ID-16-0021 Authorize Mayor to execute Professional Services Agreement with The Retail Coach, LLC Attachments: Retail Coach Appearing Victor Gray-Lewis O. ID-16-0034 Authorize Mayor to execute contract with Greenbriar Digging Service for the Installation of New Reactor Clarifier at the Water Treatment Plant and Authorize Issuance of Notice to Proceed P. ID-16-0036 Authorize Mayor to execute Cannon Loan Extension Agreement with Vicksburg National Military Park to renew loan of cannon on exhibit in the lobby of the Vicksburg Convention Center Attachments: Cannon Loan City of Vicksburg Page 3 Printed on 1/6/2016 Board of Mayor and Aldermen Meeting Agenda January 8, 2016 Q. ID-16-0039 Authorize Mayor to execute Agreement for the purpose of the City paying tuition cost for Certified Investigators Program: 1. Tommy Curtis 2. Ronald Ingram 3. Eric Paymon Attachments: Tommy Curtis Ronald Ingram Eric Paymon Docket of Claims: R. ID-16-0018 Approve Claims Docket Executive Session: Personnel Matters: A. ID-16-0028 New Hire - Police Department (1) B. ID-16-0029 Pay Adjustment - Community Development Department (1) C. ID-16-0030 Pay Adjustment Correction - Police Department (1) D. ID-16-0031 Resignations - Police Department (2) E. ID-16-0032 Grievance Hearing - Fire Department (1) F. ID-16-0033 Permission to Post - Crossing Guard - Police Department (1) Adjournment Next Regular Meeting, 10:00 a.m., Tuesday, January 19, 2016 City of Vicksburg Page 4 Printed on 1/6/2016

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