Board of Mayor and Aldermen
Regular MeetingVicksburg, MS · January 8, 2016
Minutes
1415 Walnut Street
City of Vicksburg Vicksburg, MS 39180
Minutes - Final
Board of Mayor and Aldermen
George Flaggs Jr., Mayor
Michael A. Mayfield Sr., Alderman
Willis T. Thompson, Alderman
Friday, January 8, 2016 10:00 AM City Hall Annex Board Room
1. Invocation, Pledge of Allegiance and Call to Order
Invocation was given by Alderman Willis T. Thompson
Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr.
2. Roll Call
Present: 3- Mayor George Flaggs Jr.
Alderman Michael A. Mayfield Sr.
Alderman Willis T. Thompson
3. Board Comments:
4. Adopt Agenda
ADD:
Authorize City Clerk to advertise for parking Garage Improvements (ID-16-0046)
Approve Appropriation to Community Council in the amount of $25,000.00
(ID-16-0047)
Adopt Resolution Requesting Local and Private Legislation Authorizing the City
of Vicksburg, Mississippi to Appropriate Funds for the Historic and Abandoned
Tate Cemetery, to Allow the City of Vicksburg to Spend General Funds and
Provide In-Kind Services for the maintenance of Tate Cemetery (ID-16-0048)
Adopt Resolution Requesting Local and Private Legislation Authorizing the City
of Vicksburg to Contribute General Funds to the Pigs-in-Flight Children's
Museum located within the City of Vicksburg, Mississippi (ID-16-0049)
Reappoint Christopher Barnett Sr. to the Housing Authority of the City of
Vicksburg (ID-16-0050)
Executive Session:
Permission to Create a Position- City Court (ID-16-0051)
Potential Litigation Matter (ID-16-0053)
Suspension - Street Department (1) (ID-16-0052)
On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor
and Aldermen voted to adopt the Agenda as amended. The motion was adopted
unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Minutes:
A. ID-16-0025 Adopt Board Meeting Minutes:
1. October 9, 2015
On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor
and Aldermen voted to adopt Board Meeting Minutes for October 9, 2015. The
motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Routine Agenda:
A. ID-16-0016 Southern Cultural Heritage Center Updates
Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the
Board to inform the public of the upcoming events at the Southern Cultural
Heritage Center for the month of January 2016 and invited the public to attend.
The Mayor and Aldermen thanked Ms. Massey for attending the meeting.
B. ID-16-0024 Approve request from River 101.3, K Hits 104.5 and 92.7 The Touch for
sponsorship for the 7th Annual Chili for Children Cook-Off
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Board of Mayor and Aldermen Minutes - Final January 8, 2016
Attachments: Chili Cook Off Sponsorship
Mayor Flaggs stated that purchasing an advertisement from River 101.3, K-Hits
104.5 and 92.7 The Touch will bring into favorable notice the opportunities,
possibilities and resources of the City of Vicksburg and will be helpful toward
advancing the moral, financial and other interest of the City of Vicksburg.
On motion of Alderman Thompson, seconded by Alderman Mayfield, and
unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved
the purchase of radio ad from River 101.3, K-Hits 104.5 and 92.7 The Touch for
the Chili for Children Cook-Off Live Broadcast Sponsor in the amount of $450.00.
The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
C. ID-16-0035 Appointment of Col. Jeffrey Eckstein to Civil Service Commission to fill
the unexpired term of Joe B. Graham
On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor
and Aldermen voted to appoint Col. Jeffrey Eckstein to Civil Service Commission
to fill the unexpired term of Joe B. Graham, which expires December 03, 2016.
The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
D. ID-16-0002 Approve request from Vicksburg Police Department to place vehicle CID
6737, VIN 1GNSKFEC6GR237355 and CID 6738, VIN
1GNSKFEC4GR236527 in unmarked inventory
On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor
and Aldermen voted to approve the request from the Vicksburg Police
Department to place vehicle CID 6737, VIN 1GNSKFEC6GR237355 and CID 6738,
VIN 1GNSKFEC4GR236527 in unmarked inventory. The governing authorities of
any municipality may authorize the use of specified, unmarked police vehicles
when identifying marks would hinder official criminal investigations by the
police. The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
E. ID-16-0038 Decrease mileage rate reimbursement for City employees traveling on
City business from $0.57 cents per mile to $0.54 cents per mile in
private vehicles (if no government vehicle is available) and from $0.23
cents per mile to $0.19 cents per mile (if government vehicle is
available)
Attachments: Mileage Rate
On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor
and Aldermen voted to decrease the mileage rate reimbursement for City
employees traveling on City Business from $0.57 cents per mile to $0.54 cents
per mile private vehicles (if no government vehicle is available) and from $0.23
cents per mile to $0.19 cents per mile (if government vehicle is available) . The
motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
F. ID-16-0026 Declare Monday, January 18, 2016, a City Holiday in observance of Dr.
Martin Luther King, Jr. and Robert E. Lee Birthdays
On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor
and Aldermen voted to Declare Monday, January 18, 2016, a City Holiday in
observance of Dr. Martin Luther King, Jr. and Robert E. Lee Birthdays. The
motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
G. ID-16-0017 Approve additional advertisement in the amount of $1,000.00 for an
inside back cover in the Alcorn State University 2015 Fall magazine
Attachments: Alcorn Advertisement
Mayor Flaggs stated that purchasing an advertisement from Alcorn State
University 2015 Fall Magazine will bring into favorable notice the opportunities,
possibilities and resources of the City of Vicksburg and will be helpful toward
advancing the moral, financial and other interest of the City of Vicksburg.
On motion of Alderman Mayfield, seconded by Thompson, and unanimously
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Board of Mayor and Aldermen Minutes - Final January 8, 2016
passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase
of an additional full page ad from Alcorn State University 2015 Fall Magazine in
the amount of $1,000.00. The motion was adopted unanimously by the following
vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
H. ID-16-0022 Approve request for payment to Vicksburg-Warren 911 in the amount of
$48,457.14 for the city's share of 17 full-time and 4 part-time E-911
dispatchers' salaries, matching benefits, and insurance for check dates
12-01-2015 and 12-15-2015
Attachments: 911 Payment
On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor
and Aldermen voted to approve request for payment to Vicksburg-Warren 911 in
the amount of $48,457.14 for the city's share of 17 full-time and 4 part-time E-911
dispatchers' salaries, matching benefits, and insurance for check dates
12-01-2015 and 12-15-2015. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
I. ID-16-0023 Approve request from Warren County Soil and Water Conservation
District for allocation of funds in the amount of $15,000.00 pursuant to
Section 69-27-24 of the Mississippi Code [First one half (1/2) of
allocation]
Attachments: Warren County Soil Allocation
On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor
and Aldermen voted to approve request from Warren County Soil and Water
Conservation District for allocation of funds in the amount of $15,000.00 pursuant
to Section 69-27-24 of the Mississippi Code [First one half (1/2) of allocation]. The
motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
J. ID-16-0027 Authorize issuance of the following requisitions:
1. 1602393 in the amount of $29,251.35 to Rogers Dabbs Chevrolet
Hummer for the purchase of a 2016 Chevrolet 1500 Pickup Extended
Cab (State Contract)
2. 1602457 in the amount of $494,206.00 to E-One, Inc. for the
purchase of a E-One Fire Truck (State Contract)
Attachments: Requisition 1602393
Requisition 1602457
On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor
and Aldermen voted to authorize the issuance of the following requisitions:
1. 1602393 in the amount of $29,251.35 to Rogers Dabbs Chevrolet Hummer for
the purchase of a 2016 Chevrolet 1500 Pickup Extended Cab (State Contract) 2.
1602457 in the amount of $494,206.00 to E-One, Inc. for the purchase of a E-One
Fire Truck (State Contract). The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
K. ID-16-0020 Accept Letters for cost of cutting and cleaning/demolition and site
clearing of lots and Adopt Resolution/Order to Establish Special
Assessment for properties located at:
1. 815 Bridge Street, PPIN 21551; owned by Mary Bryant
2. Avenue D, PPIN 5691; owned by State of Mississippi
3. 801 Walnut Street, PPIN 18528; owned by State of Mississippi
4. 1512 Jackson Street, PPIN 17603; owned by State of Mississippi
5. 812 Walnut Street, PPIN 19062; owned by State of Mississippi
6. 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi
7. 2610 Yerger Street, PPIN 16773; owned by State of Mississippi
Attachments: Special Assessments
The Letters (Statements) and Resolutions on the following properties were
presented to the Board:
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Board of Mayor and Aldermen Minutes - Final January 8, 2016
1. 815 Bridge Street, PPIN 21551; owned by Mary Bryant
2. Avenue D, PPIN 5691; owned by State of Mississippi
3. 801 Walnut Street, PPIN 18528; owned by State of Mississippi
4. 1512 Jackson Street, PPIN 17603; owned by State of Mississippi
5. 812 Walnut Street, PPIN 19062; owned by State of Mississippi
6. 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi
7. 2610 Yerger Street, PPIN 16773; owned by State of Mississippi
On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor
and Aldermen voted to accept the foregoing Letters (Statements) for cost of
cutting and cleaning lots and Adopt the following Resolutions / Order
establishing Special Assessments. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Contracts:
L. ID-16-0037 Rescind approval of the MDOT Utility Agreement (November 10,
2015) and Contract for Engineering Services with Waggoner
Engineering (November 17, 2014) and Authorize Mayor to execute
Revised Agreements for Utility Relocations for I-20 Frontage Road
Extension to US 80
Attachments: Waggoner Engineering Services
MDOT Utility Agreement
On motion of Alderman Thompson, seconded by Alderman Mayfield, the
Mayor and Aldermen voted to Rescind approval of the MDOT Utility
Agreement (November 10, 2015) and Contract for Engineering Services with
Waggoner Engineering (November 17, 2014) and Authorize Mayor to execute
Revised Agreements for Utility Relocations for I-20 Frontage Road Extension
to US 80. The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
L.1 ID-16-0046 Authorize City Clerk to Advertise for Parking Garage Improvements
On motion of Alderman Mayfield, seconded by Alderman Thompson, the
Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed
Bids for Parking Garage Improvements. The motion was adopted
unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
L.2 ID-16-0047 Approve Appropriation to Community Council in the amount of
$25,000.00
On motion of Alderman Mayfield, seconded by Alderman Thompson, the
Mayor and Alderman voted to approve allocation of funds in the amount of
$25,000.00 to Community Council of Warren County. The City is authorized
to contribute to the Community Council of Warren County pursuant to Sec.
43-9-47 of the Miss. Code of 1972, as amended. The motion was adopted
unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
L.3 ID-16-0048 Adopt Resolution Requesting Local and Private Legislation
Authorizing the City of Vicksburg, Mississippi to Appropriate Funds
for the Historic and Abandoned Tate Cemetery, to Allow the City of
Vicksburg to Spend General Funds and Provide in-kind Services for
the Maintenance of Tate Cemetery
On motion of Alderman Mayfield, seconded by Alderman Thompson, the
Mayor and Aldermen voted to Adopt Resolution Requesting Local and Private
Legislation Authorizing the City of Vicksburg, Mississippi to Appropriate
Funds for the Historic and Abandoned Tate Cemetery, to Allow the City of
Vicksburg to Spend General Funds and Provide in-kind Services for the
Maintenance of Tate Cemetery. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Enactment No: RES 2016-100
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Board of Mayor and Aldermen Minutes - Final January 8, 2016
L.4 ID-16-0049 Adopt Resolution Requesting Local and Private Legislation
Authorizing the City of Vicksburg to Contribute General Funds to the
Pigs-in-Flight Children's Museum located within the City of Vicksburg,
Mississippi
On motion of Alderman Thompson, seconded by Alderman Mayfield, the
Mayor and Aldermen voted to Adopt Resolution Requesting Local and Private
Legislation Authorizing the City of Vicksburg to Contribute General Funds to
the Pigs-in-Flight Children's Museum located within the City of Vicksburg,
Mississippi . The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Enactment No: RES 2016-101
L.5 ID-16-0050 Reappoint Christopher Barnett, Sr. to the Housing Authority of the
City of Vicksburg
On motion of Alderman Mayfield, seconded by Alderman Thompson, the
Mayor and Aldermen voted to re-appoint Christopher Barnett, Sr., to the
Housing Authority of the City of Vicksburg. The term is for five (5) years,
expiring on December 10, 2020. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
M. ID-16-0019 Authorize Mayor to execute Agreement for the purpose of the City
paying for paramedic training:
1. Joshua Gordon
2. David Allen Pugh
Attachments: Gordon Paramedic Agreement
Pugh Paramedic Agreement
On motion of Alderman Mayfield, seconded by Alderman Thompson, the
Mayor and Aldermen voted to authorize the Mayor to execute Agreement for
the purpose of the City paying for paramedic training: 1. Joshua Gordon; 2.
David Allen Pugh. The motion was adopted unanimously by the following
vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
N. ID-16-0021 Authorize Mayor to execute Professional Services Agreement with
The Retail Coach, LLC
Attachments: Retail Coach
On motion of Alderman Thompson, seconded by Alderman Mayfield, the
Mayor and Aldermen voted to authorize the Mayor to execute Professional
Services Agreement with The Retail Coach, LLC. The motion was adopted
unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
O. ID-16-0034 Authorize Mayor to execute contract with Greenbriar Digging Service
for the Installation of New Reactor Clarifier at the Water Treatment
Plant and Authorize Issuance of Notice to Proceed
On motion of Alderman Mayfield, seconded by Alderman Thompson, the
Mayor and Aldermen voted to authorize the Mayor to execute contract with
Greenbriar Digging Service for the Installation of New Reactor Clarifier at the
Water Treatment Plant and Authorize Issuance of Notice to Proceed. The
motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
P. ID-16-0036 Authorize Mayor to execute Cannon Loan Extension Agreement with
Vicksburg National Military Park to renew loan of cannon on exhibit
in the lobby of the Vicksburg Convention Center
Attachments: Cannon Loan
On motion of Alderman Mayfield, seconded by Alderman Thompson, the
Mayor and Aldermen voted to authorize the Mayor to execute Cannon Loan
Extension Agreement with Vicksburg National Military Park to renew loan of
cannon on exhibit in the lobby of the Vicksburg Convention Center. The
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Board of Mayor and Aldermen Minutes - Final January 8, 2016
motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Q. ID-16-0039 Authorize Mayor to execute Agreement for the purpose of the City
paying tuition cost for Certified Investigators Program:
1. Tommy Curtis
2. Ronald Ingram
3. Eric Paymon
Attachments: Tommy Curtis
Ronald Ingram
Eric Paymon
On motion of Alderman Thompson, seconded by Alderman Mayfield, the
Mayor and Aldermen voted to authorize the Mayor to execute Agreement for
the purpose of the City paying tuition cost for Certified Investigators
Program: 1. Tommy Curtis; 2. Ronald Ingram; 3. Eric Paymon. The motion
was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Alderman Mayfield recused himself from the Board Meeting
Docket of Claims:
R. ID-16-0018 Approve Claims Docket
The City Clerk presented the Docket of Claims numbering 130242 through
130439; 845 through 849. Refund checks numbering 9906258 through
9906294.
On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor
and Alderman voted to approve Claims Docket. The motion was adopted
unanimously by the following vote:
Aye: 2- Mayor Flaggs, and Alderman Thompson
Recused: 1- Alderman Mayfield
Alderman Mayfield returned to the Board Meeting
Executive Session:
Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to
determine if the Board should go into executive session. The motion was
seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman
Thompson, Alderman Mayfield. None voting nay, the motion was unanimously
adopted.
The Mayor and Aldermen discussed whether or not they should go into executive
session. Alderman Mayfield moved to go into executive session to discuss
Personnel Action Forms for New Hire in the Police Department (1); Pay
Adjustment in the Community Development Department (1); Pay Adjustment
Correction in the Police Department (1); Resignations in the Police Department
(2); Grievance Hearing in the Fire Department (1); Permission to Post for
Crossing Guard in the Police Department (1); Permission to Create a Position in
the City Court (1); Potential Litigation Matter (1). The motion was seconded by by
Alderman Thompson, and upon vote being taken, the following voting aye: Mayor
Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted
unanimously.
The Mayor and Aldermen announced they would go into executive session to
discuss Personnel Action Forms for New Hire in the Police Department (1); Pay
Adjustment in the Community Development Department (1); Pay Adjustment
Correction in the Police Department (1); Resignations in the Police Department
(2); Grievance Hearing in the Fire Department (1); Permission to Post for
Crossing Guard in the Police Department (1); Permission to Create a Position in
the City Court (1); Potential Litigation Matter (1).
The Mayor and Aldermen are now in executive session.
Those present at the executive session were Mayor Flaggs, Alderman Thompson,
Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City
Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy
City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed -
Southward's Administrative Assistant.
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Board of Mayor and Aldermen Minutes - Final January 8, 2016
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Personnel Matters:
A. ID-16-0028 New Hire - Police Department (1)
On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and
Aldermen voted to approve New Hire for Police Officer at $13.65 per hour in
the Police Department. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
B. ID-16-0029 Pay Adjustment - Community Development Department (1)
On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and
Aldermen voted to approve Pay Adjustment for combination Inspector from
$19.64 per hour to $20.14 per hour Community Development Department,for
passing the Residential Building Inspector Exam. The motion was adopted
unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
C. ID-16-0030 Pay Adjustment Correction - Police Department (1)
On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and
Aldermen voted to approve Pay Adjustment Correction for Police Officer from
$14.59 per hour to $14.79 per hour in the Police Department, for twenty (.20)
cent longevity raise. The motion was adopted unanimously by the following
vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
D. ID-16-0031 Resignations - Police Department (2)
On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and
Aldermen voted to accept Resignations from a Crossing Guard (effective
immediately); Police Officer (effective January 07, 2016) in the Police
Department. The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
E. ID-16-0032 Grievance Hearing - Fire Department (1)
No action taken, outside ten (10) day time period to file appeal with the Civil
Service Commission.
F. ID-16-0033 Permission to Post - Crossing Guard - Police Department (1)
On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and
Aldermen voted to approve request to Post for a Crossing Guard in the Police
Department. The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
G. ID-16-0051 Permission to Create a Position - City Court
On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and
Aldermen voted to approve request to Create a Position in Court Services for
a Collections Specialist. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
J. ID-16-0052 Suspension - Street Department (1)
On motion of Alderman Mayfield, seconded by Alderman Thompson, the
Mayor and Aldermen voted to approve Suspension of a Truck Driver for three
(3) days and six (6) months probation in the Street Department, for
insubordination. The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
K. ID-16-0053 Potential Litigation Matter
On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and
Aldermen voted to authorize the Legal Department to file suit to collect from
Big River Shipbuiilders delinquent gas bill. The motion was adopted
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Board of Mayor and Aldermen Minutes - Final January 8, 2016
unanimously by the following vote:
L. ID-16-0258 Come Out of Executive Session and Approve All Items Taken Up tin
Executive Session
On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and
Aldermen voted to come out of Executive Session and Approve All Items
Taken Up in Executive Session. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
Adjournment
On motion of Alderman Mayfield, seconded by Alderman Thompson, and
unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned
to meet 10 o’clock a.m., Tuesday, January 19, 2016, to take up and act upon any
and all matters that may come before the Board.
MAYOR
ATTEST:
CITY CLERK
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson
City of Vicksburg Page 8 Printed on 3/22/2016
Agenda
1415 Walnut Street
City of Vicksburg Vicksburg, MS 39180
Meeting Agenda
Board of Mayor and Aldermen
George Flaggs Jr., Mayor
Michael A. Mayfield Sr., Alderman
Willis T. Thompson, Alderman
Friday, January 8, 2016 10:00 AM City Hall Annex Board Room
1. Invocation, Pledge of Allegiance and Call to Order
2. Roll Call
3. Board Comments:
4. Adopt Agenda
Minutes:
A. ID-16-0025 Adopt Board Meeting Minutes:
1. October 9, 2015
Routine Agenda:
A. ID-16-0016 Southern Cultural Heritage Center Updates
Appearing Stacey Massey
B. ID-16-0024 Approve request from River 101.3, K Hits 104.5 and 92.7 The Touch for
sponsorship for the 7th Annual Chili for Children Cook-Off
Attachments: Chili Cook Off Sponsorship
Appearing Stacey Smith
C. ID-16-0035 Appointment of Col. Jeffrey Eckstein to Civil Service Commission to fill
the unexpired term of Joe B. Graham
D. ID-16-0002 Approve request from Vicksburg Police Department to place vehicle CID
6737, VIN 1GNSKFEC6GR237355 and CID 6738, VIN
1GNSKFEC4GR236527 in unmarked inventory
City of Vicksburg Page 1 Printed on 1/6/2016
Board of Mayor and Aldermen Meeting Agenda January 8, 2016
E. ID-16-0038 Decrease mileage rate reimbursement for City employees traveling on
City business from $0.57 cents per mile to $0.54 cents per mile in
private vehicles (if no government vehicle is available) and from $0.23
cents per mile to $0.19 cents per mile (if government vehicle is
available)
Attachments: Mileage Rate
F. ID-16-0026 Declare Monday, January 18, 2016 a City Holiday in observance of Dr.
Martin Luther King, Jr. and Robert E. Lee Birthdays
G. ID-16-0017 Approve additional advertisement in the amount of $1,000.00 for an
inside back cover in the Alcorn State University 2015 Fall magazine
Attachments: Alcorn Advertisement
H. ID-16-0022 Approve request for payment to Vicksburg-Warren 911 in the amount of
$48,457.14 for the city's share of 17 full-time and 4 part-time E-911
dispatchers' salaries, matching benefits, and insurance for check dates
12-01-2015 and 12-15-2015
Attachments: 911 Payment
I. ID-16-0023 Approve request from Warren County Soil and Water Conservation
District for allocation of funds in the amount of $15,000.00 pursuant to
Section 69-27-24 of the Mississippi Code [First one half (1/2) of
allocation]
Attachments: Warren County Soil Allocation
J. ID-16-0027 Authorize issuance of the following requisitions:
1. 1602393 in the amount of $29,251.35 to Rogers Dabbs Chevrolet
Hummer for the purchase of a 2016 Chevrolet 1500 Pickup Extended
Cab (State Contract)
2. 1602457 in the amount of $494,206.00 to E-One, Inc. for the
purchase of a E-One Fire Truck (State Contract)
Attachments: Requisition 1602393
Requisition 1602457
Appearing Ann Grimshel
City of Vicksburg Page 2 Printed on 1/6/2016
Board of Mayor and Aldermen Meeting Agenda January 8, 2016
K. ID-16-0020 Accept Letters for cost of cutting and cleaning/demolition and site
clearing of lots and Adopt Resolution/Order to Establish Special
Assessment for properties located at:
1. 815 Bridge Street, PPIN 21551; owned by Mary Bryant
2. Avenue D, PPIN 5691; owned by State of Mississippi
3. 801 Walnut Street, PPIN 18528; owned by State of Mississippi
4. 1512 Jackson Street, PPIN 17603; owned by State of Mississippi
5. 812 Walnut Street, PPIN 19062; owned by State of Mississippi
6. 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi
7. 2610 Yerger Street, PPIN 16773; owned by State of Mississippi
Attachments: Special Assessments
Appearing Victor Gray-Lewis
Contracts:
L. ID-16-0037 Rescind approval of the MDOT Utility Agreement (November 10,
2015) and Contract for Engineering Services with Waggoner
Engineering (November 17, 2014) and Authorize Mayor to execute
Revised Agreements for Utility Relocations for I-20 Frontage Road
Extension to US 80
Attachments: Waggoner Engineering Services
MDOT Utility Agreement
Appearing Nancy Thomas
M. ID-16-0019 Authorize Mayor to execute Agreement for the purpose of the City
paying for paramedic training:
1. Joshua Gordon
2. David Allen Pugh
Attachments: Gordon Paramedic Agreement
Pugh Paramedic Agreement
N. ID-16-0021 Authorize Mayor to execute Professional Services Agreement with
The Retail Coach, LLC
Attachments: Retail Coach
Appearing Victor Gray-Lewis
O. ID-16-0034 Authorize Mayor to execute contract with Greenbriar Digging Service
for the Installation of New Reactor Clarifier at the Water Treatment
Plant and Authorize Issuance of Notice to Proceed
P. ID-16-0036 Authorize Mayor to execute Cannon Loan Extension Agreement with
Vicksburg National Military Park to renew loan of cannon on exhibit
in the lobby of the Vicksburg Convention Center
Attachments: Cannon Loan
City of Vicksburg Page 3 Printed on 1/6/2016
Board of Mayor and Aldermen Meeting Agenda January 8, 2016
Q. ID-16-0039 Authorize Mayor to execute Agreement for the purpose of the City
paying tuition cost for Certified Investigators Program:
1. Tommy Curtis
2. Ronald Ingram
3. Eric Paymon
Attachments: Tommy Curtis
Ronald Ingram
Eric Paymon
Docket of Claims:
R. ID-16-0018 Approve Claims Docket
Executive Session:
Personnel Matters:
A. ID-16-0028 New Hire - Police Department (1)
B. ID-16-0029 Pay Adjustment - Community Development Department (1)
C. ID-16-0030 Pay Adjustment Correction - Police Department (1)
D. ID-16-0031 Resignations - Police Department (2)
E. ID-16-0032 Grievance Hearing - Fire Department (1)
F. ID-16-0033 Permission to Post - Crossing Guard - Police Department (1)
Adjournment
Next Regular Meeting, 10:00 a.m., Tuesday, January 19, 2016
City of Vicksburg Page 4 Printed on 1/6/2016
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