Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Tuesday, February 16, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve Advertisement for Spring Break Sport Camp in the amount of $1,000.00 On motion of Alderman Mayfield, second by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-0202 Employee Anniversaries: 1. 15 years of service: City Clerk's Office - John Carroll; Fire Department - Vernon Wolfe Mayor Flaggs recognized John W. Carroll, Sr. in the City Clerk's Office; Vernon Wolfe in the Fire Department with fifteen (15) years of service. The Mayor and Aldermen congratulated John W. Carroll, Sr. and Vernon Wolfe for their years of service with the City of Vicksburg. Routine Agenda: A. ID-16-0199 Receive Sealed Bids for: 1. Truck Bed w/Crane 2. Parking Garages (North and South) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Truck Bed w/Crane and Parking Garages (North and South) in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. TRUCK BED w/CRANE BUCK SULLIVAN, 1022 University; Jackson, MS 39204 Total Price: $31,500.00 DEALERS TRUCK EQUIPMENT, 7878 S. Choctaw; Baton Rouge, LA 70816 Total Price: $44,900.00 PARKING GARAGES (NORTH AND SOUITH) TOTAL ELECTRIC LLC, P.O. Box 321135; Flowood, MS 39232 C.O.R. #17086-MC 5% Bid Bond: Yes Total Bid: $448,850.00 Base: $325,000.00 Alt. #1: $61,750.00 Alt. #2: $62,100.00 D.N.P., INC., P.O. Box 6399; D'Iberville, MS 39540 City of Vicksburg Page 1 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 16, 2016 C.O.R. #07575-MC 5% Bid Bond: Yes Total Bid: $ Base: $328,000.00 Alt. #1: $75,000.00 Alt. #2: $75,000.00 WESLEY B. JONES ELECTRICAL INC., 6611 Paxton Rd.; Vicksburg, MS 39180 C.O.R. #17422-MC 5% Bid Bond: Yes Total Bid: $ Base: $329,497.64 Alt. #1: $49,625.00 Alt. #2: $49,625.00 MCINNIS ELECTRIC CO., P.O. Box 720790; Byram, MS 39272 C.O.R. #03095-MC 5% Bid Bond: Yes Total Bid: $ Base: $368,385.00 Alt. #1: $70,386.00 Alt. #2: $72,396.00 BOMAC ELECTRIC, INC., P.O. Box 733; Clinton, MS 39060 C.O.R. #16229-MC 5% Bid Bond: Yes Total Bid: $487,500.00 Base: $375,500.00 Alt. #1: $54,000.00 Alt. #2: $58,000.00 FOUNTAIN CONSTRUCTION COMPANY, INC., P.O. Box 10506; Jackson, MS 39289 C.O.R. #01484-MC 5% Bid Bond: Yes Total Bid: $ Base: $393,700.00 Alt. #1: $51,400.00 Alt. #2: $52,800.00 MOSES ELECTRIC INC., P.O. Box 16727; Jackson, MS 39236 C.O.R. #02609-MC 5% Bid Bond: Yes Total Bid: $ Base: $409,000.00 Alt. #1: $50,000.00 Alt. #2: $53,000.00 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-0182 Discuss Recreation Department events/activities Vickie Bailey came before the Board to discuss the upcoming Spring Break Camp offered to youth in the city, free of charge. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B.1 ID-16-0213 Approve request for advertisement in the Vicksburg Post for Spring Break Sport Camp in the amount of $1,000.00 On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds for the 2016 Spring Break Sports Camp hosted by the City for Advertisement, not to exceed $1,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-0196 Receive Crime Statistic Report for January 2016 Attachments: Crime Stats - Jan 2016 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to receive the Crime Statistic Report for January 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-0194 Hearing to determine whether or not the properties listed on the Community Development agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2609 Grant Avenue, PPIN 05068; owned by Willa Drakes c/o Renata Drake (remove dilapidated building) 1633 Jackson Street, PPIN 17580; owned by Billy Moore (cut grass/weeds; remove trash & debris; remove dilapidate mobile home) Lake Street, PPIN 17119; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 2010 Military Avenue, PPIN 5071; owned by Lee Helen Thomas (remove City of Vicksburg Page 2 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 16, 2016 dilapidated building) 1412 Martin Luther King, PPIN 19415; owned by Eddie Jr. & Richard Gillum c/o Leroy Gillum (removed dilapidated building) 47 Scenic Drive, PPIN 14291; owned by Robert Murphy et al c/o Eugene Johnson (remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2609 Grant Avenue, PPIN 05068; owned by Willa Drakes c/o Renata Drake (remove dilapidated building) - granted a 39 day extension 1412 Martin Luther King, PPIN 19415; owned by Eddie Jr. & Richard Gullum c/o Leroy Gillum (removed dilapidated building) - rescheduled for March 07, 2016 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0198 Authorize City Clerk to advertise Sealed Bids for: 1. Weed Control On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Weed Control. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-0197 Approve request from The Exchange Club of Vicksburg Child and Parent Center, Inc. for permission to use playground at Catfish Row and adjacent facilities including playground and restroom for the purpose of holding an annual fundraiser "Party in the Park" on Saturday, April 30, 2016 from 10:00 a.m. until 2:00 p.m. Attachments: CAP Center On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from The Exchange Club of Vicksburg Child and Parent Center, Inc. for permission to use playground at Catfish Row and adjacent facilities including playground and restroom for the purpose of holding an annual fundraiser "Party in the Park" on Saturday, April 30, 2016 from 10:00 a.m. until 2:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-0201 Approve allocation of funds in the amount of $15,000.00 to Southern Cultural Heritage Foundation pursuant to Section 39-15-1 of the Mississippi Code [2nd and Final payment] Attachments: Allocation - SCHF On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $15,000.00 to Southern Cultural Heritage Foundation pursuant to Section 39-15-1 of the Mississippi Code [2nd and Final payment]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: H. ID-16-0200 Adopt Resolution Authorizing Acceptance of Additional Transportation Alternative Program (TAP) Grant Funds from the Mississippi Department of Transportation and Commitment of Additional Local Matching Funds for the Yazoo and Mississippi River Valley RR Depot Building Project [Blue Ink] Attachments: Resolution - TAP Grant Funds On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and City of Vicksburg Page 3 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 16, 2016 Aldermen voted to adopt the Resolution Authorizing Acceptance of Additional Transportation Alternative Program (TAP) Grant Funds from the Mississippi Department of Transportation and Commitment of Additional Local Matching Funds for the Yazoo and Mississippi River Valley RR Depot Building Project [Blue Ink] . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-112 Contracts: I. ID-16-0195 Authorize Mayor to execute Application and Agreement with Microbilt Corporation Attachments: Microbilt Corporation On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Application and Agreement with Microbilt Corporation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the City Clerk's Officer (1), Fire Department (1); New Hire in the Police Department (1); Pay Adjustments in the Police Department (5), Water Maintenance Department (1); Recension of Action in the Street Department (1); Termination in the Police Department (1), Street Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Thompson. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the City Clerk's Officer (1), Fire Department (1); New Hire in the Police Department (1); Pay Adjustments in the Police Department (5), Water Maintenance Department (1); Recension of Action in the Street Department (1); Termination in the Police Department (1), Street Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-0203 Longevity - City Clerk's Office (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Deputy Clerk from $18.23 per hour to $18.32 per hour in the City Clerk's Office, for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-0204 Longevity - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for a Captain from $13.45 per hour to $13.52 per hour in the Fire Department, for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 16, 2016 C. ID-16-0205 New Hire - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the New Hire for a Crossing Guard at $10.00 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-0206 Pay Adjustments - Police Department (5) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Officer at $16.05 pe hour to $16.25 per hour, Officer from $17.37 per hour to $17.57 per hour, Investigator from $18.70 per hour to Patrol Officer at $17.70 per hour, Officer from $15.40 per hour to Investigator at $16.40 per hour, Officer from $16.60 per hour to Investigator at $17.60 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0207 Pay Adjustment - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer from $7.25 per hour to $8.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-0208 Recension of Action Form - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve recension of an Action Form dated February 10, 2016 for the hiring of an Asphalt Foreman in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-0210 Termination - Police Department (1) Set Hearing Date for February 25, 2016 H. ID-16-0209 Termination - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Termination for Sweeper Driver in the Street Department, effective February 16, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-380 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, February 25, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, February 25, 2016, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 5 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 16, 2016 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 4/11/2016