Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Thursday, February 25, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Meeting went into Recess Meeting Reconvened 4. Adopt Agenda ADD: Accept Certificate of Deposit from Hemphill Construction Company in the amount of $13,500.00 in lieu of retainage withheld on the Halls Ferry Park Tennis Court Expansion Contract (ID-16-0276) Adopt Resolution Regarding Future Entertainment and Recreation in Vicksburg (ID-16-0277) Adopt Resolution Making a Finding That One or More Slum or Blighted Areas Exist in the City of Vicksburg ((ID-16-0278) Authorize Mayor to Execute Contracts for the 2016 Spring Break Sports Mini Camps with: 1. Kelvin Carter, 2. Patrick Chambers, 3. Chad Williams, 4. Preston Nailor, 5. Rashaude Kenney, 6. Michael Brown, 7. Larry Brantley, 8. Glennard Warren (ID-16-0279) Declare Emergency at Wastewater Treatment Plant (ID-16-0280) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Board Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-0242 Employee Anniversaries: 1. 40 years of service: Building Maintenance Department - Walter Crums 2. 20 years of service: Landscape Department - James Tillman; Vehicle Maintenance Department - James Herrin 3. 15 years of service: Parks and Recreation Maintenance Department - Paul Banks Mayor Flaggs recognized Walter Crums in the Building Maintenance Department; with forty (40) years of service. James Tillman in the Landscape Department, James Herrin in the Vehicle Maintenance Department, with twenty (20) years of service. Paul Banks in the Parks and Recreation Maintenance Department with fifteen (15) years of service. The Mayor and Aldermen congratulated Walter Crums, James Tillman, James Herrin Paul Banks for their years of service with the City of Vicksburg. Routine Agenda: City of Vicksburg Page 1 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 A. ID-16-0239 Accept Recommendation of The Power Source, PLLC to award base bid and contract for Renovation of the North and South Parking Garages Project to Total Electric, LLC for the base bid amount of $325,000.00 Attachments: Bid Award Parking Garages On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Recommendation of The Power Source, PLLC to award base bid and contract for Renovation of the North and South Parking Garages Project to Total Electric, LLC for the base bid amount of $325,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A.1 ID-16-0276 Accept Certificate of Deposit from Hemphill Construction Company in the amount of $13,5000.00 in lieu of retainage withheld on the Halls Ferry Park Tennis Court Expansion Contract Attachments: Hemphill Construction On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Certificate of Deposit from Hemphill Construction Company in the amount of $13,500.00 in lieu of retainage withheld on the Halls Ferry Park Tennis Court Expansion contract. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-0240 Authorize City Clerk to advertise Sealed Bids for: 1. Vicksburg Farmer's Market On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for the Vicksburg Farmer's Market. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B.1 ID-16-0280 Declare Emergency at Wastewater Treatment Plant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare Emergency at Wastewater Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-0225 Approve letter from Mississippi Development Authority granting extension of time on Capital Improvements Revolving Loan Project until December 31, 2016 [14-374-CP-01] Attachments: Extension On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve letter from Mississippi Development Authority granting extension of time on Capital Improvements Revolving Loan Project until December 31, 2016 [14-374-CP-01]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-0224 Accept Letter for cost of cutting and cleaning lots and Adopt Resolution to establish Special Assessment on the following property: 1. Castle Alley, PPIN 15437; owned by MG of Vicksburg Attachments: Special Assessment The Letter (Statement) and Resolution on the following property was presented to the Board: Castle Alley, PPIN 15437; owned by MG of Vicksburg On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letter (Statement) for cost of cutting and cleaning lot and Adopt the following Resolution establishing Special Assessment. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0228 Hearing to determine whether or not the properties listed on the Community Development agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment 2 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1223 1/2 Bowmar, PPIN 17020; owned by Randolph & Stephanie Overton (remove dilapidated building) 1810 Jackson St., PPIN 17586; owned by D.C. Kennedy, et al (remove inoperable vehicles) Jackson Street, PPIN 17587; owned by Gabrielle Bryant c/o Archie Plump (remove inoperable vehicles) Jackson Street, PPIN 17588; owned by Gabrielle Bryant c/o Archie Plump (remove inoperable vehicles) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1223 1/2 Bowmar, PPIN 17020; owned by Randolph & Stephanie Overton (remove dilapidated building) - granted 30 day extension, with progress report 1810 Jackson St., PPIN 17586; owned by D.C. Kennedy, et al (remove inoperable vehicles) - complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-0238 Authorize Main Street to pay travel expenses for Daryl Hollingsworth to attend National Main Street Conference in Milwaukee, Wisconsin on May 21-26, 2016 Attachments: Main Street Conference On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Main Street to pay travel expenses for Daryl Hollingsworth to attend National Main Street Conference in Milwaukee, Wisconsin on May 21-26, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-0234 Authorize payment in the amount of $1,100.00 to Nobie's Bar-B-Q & Catering for TRIAD Program "Keeping Seniors Safe At Home and On-the-Go" scheduled on March 22, 2016 at Vicksburg City Auditorium Attachments: Senior Meal On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize payment in the amount of $1,100.00 to Nobie's Bar-B-Q & Catering for TRIAD Program "Keeping Seniors Safe At Home and On-the-Go" scheduled on March 22, 2016 at Vicksburg City Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-0216 Approve request for advertisement from Miss Warren County Emily Tingle, for a full page ad in the amount of $350.00 in the Miss Mississippi Pageant program book Attachments: Ad Miss Warren County Mayor Flaggs stated that purchasing an advertisement from MIss Warren County Emily Tingle, will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 3 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Miss Warren County Emily Tingle in the amount of $350.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-0218 Approve application for payment No. 2 Final in the amount of $2,736.93 from Killen Contractors, Inc. for Installation of Precision Approach Path Indicator (PAPI) and Accept Close Out Documents Attachments: Final Pay Killen Contractors On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve application for payment No. 2 Final in the amount of $2,736.93 from Killen Contractors, Inc. for Installation of Precision Approach Path Indicator (PAPI) and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-0235 Approve request from Jackson Street Missionary Baptist Church to block of the center intersecting Jackson Street and 2nd North Street on Saturday, April 9, 2016 from 10:00 a.m. until 2:00 p.m. to celebrate the 127th year church anniversary Attachments: Jackson Street Church On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Jackson Street Missionary Baptist Church to block off the intersection of Jackson Street and 2nd North Street on Saturday, April 9, 2016 from 10:00 a.m. until 2:00 p.m. to celebrate the 127th year church anniversary. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-0219 Approve invoice #2740 for payment in the amount of $2,003.39 to Vicksburg-Tallulah Regional Airport for the month of January 2016 Attachments: VTR Payment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the invoice #2740 for payment in the amount of $2,003.39 to Vicksburg-Tallulah Regional Airport for the month of January 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-0220 Approve request for allocation of funds in the amount of $5,000.00 to Vicksburg-Warren Chamber Retirement Development Program Attachments: Retirement Development Allocation On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to Vicksburg-Warren Chamber Retirement Development Program. The City is authorized pursuant to Sec. 43-9-47 of the Miss. Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-0221 Approve request for allocation of funds in the amount of $60,000.00 to Vicksburg-Warren County Chamber of Commerce Attachments: Chamber of Commerce On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $60,000.00 to the Vicksburg-Warren County Chamber of Commerce. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended, this brings into favorable notice the opportunities, possibilities & resources of the City and will be helpful toward advancing the moral, financial and other interests of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 N. ID-16-0222 Approve request for advertisement from The Vicksburg Cruisers Car Club for the 10th Annual Red Carpet Classic Auto Show Attachments: Ad Car Club Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Cruisers Car Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from The Vicksburg Cruisers Car Club for the 10th Annual Red Carpet Classic Auto Show in the amount of $750.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-0232 Approve request for allocation of funds in the amount of $30,000.00 to Haven House Family Shelter pursuant to Section 93-21-115 of the Mississippi Code Attachments: Haven House Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $30,000.00 to Haven House Family Shelter. The City is authorized pursuant to Sec. 93-21-115 of the Mississippi Code of 1972, as amended, for municipalities to support local domestic abuse shelters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-0233 Approve request for payment to Vicksburg-Warren 911 in the amount of $45,489.41 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates 2-01-2016 and 2-12-2016 Attachments: 911 Payment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for payment to Vicksburg-Warren 911 in the amount of $45,489.41 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates 2-01-2016 and 2-12-2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: Q. ID-16-0241 Adopt Resolution to Settle Claim with Big River Shipbuilders, Inc. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution to Settle Claim with Big River Shipbuilders, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-109 Q.1 ID-16-0277 Adopt Resolution Regarding Future Entertainment and Recreation in Vicksburg Attachments: Resolution - Recreation On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt Resolution Regarding Future Entertainment and Recreation in Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-110 City of Vicksburg Page 5 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 Q.2 ID-16-0278 Adopt Resolution Making a Finding That One or More Slum or Blighted Areas Exist in the City of Vicksburg Attachments: Resolution - Blighted Areas On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution Making a Finding That One or more Slum or Blighted Areas Exist in the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-111 Ordinances: R. ID-16-0237 Adopt An Ordinance To Amend Section 23-150(e)(1) and 23-150(f) (1) Of The Code Of Ordinances Of The City of Vicksburg, Mississippi, Known As The Fats, Oils, And Grease (FOG) Control Ordinance, To Provide That Grease Traps Interceptors That Are 800 Gallons Or Larger Be Emptied Every Ninety (90) Days And To Provide That A Regional Manifest Form May Be Used For Record Keeping Attachments: FOG Ordinance On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt An Ordinance To Amend Section 23-150(e)(1) and 23-150(f)(1) Of The Code Of Ordinances Of The City of Vicksburg, Mississippi, Known As The Fats, Oils, And Grease (FOG) Control Ordinance, To Provide That Grease Traps Interceptors That Are 800 Gallons Or Larger Be Emptied Every Ninety (90) Days And To Provide That A Regional Manifest Form May Be Used For Record Keeping. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2016-003 Contracts: S. ID-16-0217 Authorize Mayor to execute Airport Hangar Lease Agreements with: 1. Gidion T. Roark 2. David Johnson Attachments: Hangar Agreement - Roark Hangar Agreement - Johnson On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Airport Hangar Lease Agreements with: 1. Gidion T. Roark; 2. David Johnson. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-16-0223 Authorize Mayor to execute Service Agreements with Taylor Power Systems for Generator Maintenance at: 1. City Hall - 1415 Walnut Street 2. Fire Station - 5885 Highway 61 South 3. Wastewater Treatment Plant - 4430 Rifle Range Road On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreements with Taylor Power Systems for Generator Maintenance at: 1. City Hall - 1415 Walnut Street; 2. Fire Station - 5885 Highway 61 South; 3. Wastewater Treatment Plant - 4430 Rifle Range Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-16-0236 Authorize Mayor to Execute the following Agreements with GulfSouth: 1. NNS Agreement No. 36347 City of Vicksburg Page 6 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 2. Negotiated Rate Letter Agreement Attachments: Gulf South On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute the following Agreements with GulfSouth: 1. NNS Agreement No. 36347; 2. Negotiated Rate Letter Agreement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U.1 ID-16-0279 Authorize Mayor to Execute Contracts for the 2016 Spring Break Sports Mini Camps with: 1. Kelvin Carter 2. Patrick Chambers 3. Chad Williams 4. Preston Nailor 5. Rashaude Kenney 6. Michael Brown 7. Larry Brantley 8. Glennard Warren On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contracts for the 2016 Spring Break Sports Mini Camps with:1. Kelvin Carter; 2. Patrick Chambers; 3. Chad Williams; 4. Preston Nailor; 5. Rashaude Kenney; 6. Michael Brown; 7. Larry Brantley; 8. Glennard Warren . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: V. ID-16-0226 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson W. ID-16-0227 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor & Treasure 4. Monthly Tax Collection 5. Detail Budget Report Attachments: City Sexton Privilege License Mayor & Treasure The City Sexton presented report of collections, account opening graves, etc. for the month of January 2016 as follows: Riles Funeral Home - $1,125.00; Dillon Chisley Funeral Home - $200.00; Fisher Funeral Home - $1,050.00; Glenwood Funeral Home - $875.00; Jefferson Funeral Home - $3,225.00; Lakeview Funeral Home - $2,600.00; Miscellaneous - $150.00. The City Clerk presented the Privilege License Report for new businesses for the month of January 2016 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $170,450.21 for January 2016 The City Clerk presented the January 2016 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes City of Vicksburg Page 7 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of January 2016 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting X. ID-16-0257 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 130938 through 131178; 867 through 870 Refund checks numbering 9905070 through 9905101. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Landscape Department (1), Vehicle Maintenance Department (1), Parks and Recreation Maintenance Department (1); New Hire in City Court (1); Police Department (1); Fire Department (3); Pay Corrections in the Police Department (4); Pay Adjustments in the Police Department (2), Fire Department (2), City Clerk's Office (1); Suspension in the Fire Department (1); Termination in the Fire Department (1) Employee Hearing in the Police Department (1); Permission to Post for GIS CAD in the Public Works Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Landscape Department (1), Vehicle Maintenance Department (1), Parks and Recreation Maintenance Department (1); New Hire in City Court (1); Police Department (1); Fire Department (3); Pay Corrections in the Police Department (2); Pay Adjustments in the Police Department (4), Fire Department (2), City Clerk's Office (1); Suspension in the Fire Department (1); Termination in the Fire Department (1) Employee Hearing in the Police Department (1); Permission to Post for GIS CAD in the Public Works Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor's Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-0243 Longevity - Landscape Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for foreman from $12.69 per hour to $12.78 per hour in the Landscape Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: City of Vicksburg Page 8 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-0244 Longevity - Vehicle Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Mechanic II from $18.54 per hour to $18.63 per hour in the Vehicle Maintenance Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-0245 Longevity - Parks and Recreation Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for a Laborer from $10.35 per hour to $10.44 per hour in the Parks and Recreation Maintenance Department, for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-0246 New Hire - City Court (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Collection Specialist at $10.00 per hour in City Court. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0247 New Hire - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Police Officer at $15.05 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-0248 New Hires - Fire Department (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for two (2)Firefighter III at $9.54 per hour, lateral transfers from Jackson Fire Department, Firefighter I at $8.70 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-0249 Pay Corrections - Police Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Corrections for two (2) Crossing Guards from $10.00 per hour to $10.50 per hour Police Department (2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-0250 Pay Adjustments - Police Department (4) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Property & Evidence Sergeant from $19.96 per hour to $20.96 per hour and Police Officer from $17.76 per hour to $18.76 per hour, for an additional $1.00 per hour for (20) years of service; Investigator from $20.30 per hour to $20.50 per hour, for an additional .20 cents for (9) years of service, Officer from $15.65 per hour to $15.85 per hour for an additional .20 cents for (1) year of service in the Police Department (4). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-0251 Pay Adjustments - Fire Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Captain IV from $13.84 per hour to Captain V at $14.10 per hour, Firefighter I from $8.85 per City of Vicksburg Page 9 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 hour to Firefighter/Ambulance IV at $10.90 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-0252 Pay Adjustment - City Clerk's Office (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Deputy Clerk for an additional 4 hours on 1/21/2016 and 4 hours on 01/28/2016 for a class being taken at Jackson State University in the City Clerk's Office. These hours were not included during the regular pay periods. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-0253 Suspension - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension for a Firefighter I for one (1) shift in the Fire Department. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy (6th occurrence) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-0254 Termination - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Probationary Firefighter in the Fire Department, effective February 25, 2016. Failed to fulfill Vicksburg Fire Department Standard Operating Guideline 9.1.4. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-0255 Employee Hearing - Police Department (1) Present: Deputy Chief Edwards, Captain S. Johnson, S. Addison On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to open Hearing for Secretary II in the Police Department. The Mayor and Aldermen voted to uphold the termination, due to inability to perform duties associated with Secretary II position. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-0256 Permission to Post - GIS CAD - Public Works Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for GIS CAD in the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-388 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 10 Printed on 4/11/2016 Board of Mayor and Aldermen Minutes - Final February 25, 2016 ADD: Authorize Mayor to Execute Change Order with JS Haren Co. for $31,990.00 to plug 30" Water Line & 6" Sludge Force Main Executive Session: Permission to Post - Secretary II - Police Department (Investigations) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to add the forgoing to the Board Agenda. The motion was adopted unanimously by the following vote: Voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield R. ID-16-0281 Authorize Change Order with JS Haren Co. for $31,990.00 to Plug 30" Waterline and Repair 6" Sludge Force Main Attachments: JS Haren On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Change Order with JS Haren Co. for $31,990.00 to plug 30" Water Line & Repair 6" Sludge Force main. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-16-0282 Permission to Post - Secretary II - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Secretary II in Investigations at the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 07, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 11 Printed on 4/11/2016