Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, March 21, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs acknowledged Nate Wright for his admittance to West Point Academy 4. Adopt Agenda ADD: Accept Letter of Resignation from Felicia D. Gavin and Appoint Trudy James to the Vicksburg Convention and Visitors Bureau Board to fill the unexpired term expiring August 6, 2017 Approve request for advertisement from The Vicksburg Magic Youth Basketball and Mentoring Program in the amount of $150.00 (Mayor's Discretionary Budget) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-344 Employee Anniversaries: 1. 30 years of service: Gas Department - David Gaskin 2. 5 years of service: Fire Department - Frederick Harris Mayor Flaggs recognized David Gaskin in the Gas Department with thirty (30) years of service and Frederick Harris in the Fire Department with five (5) years of service. The Mayor and Aldermen congratulated David Gaskin and Frederick Harris for their years of service with the City of Vicksburg. Minutes: A. ID-16-0308 Adopt Board Meeting Minutes for: 1. February 01, 2016 2. February 10, 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: February 01, 2016 and February 10, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-16-317 Receive Sealed Bids for: 1. Surplus Property - PPIN 18913 2. Weed Control 3. Lee Street Pavilion Roof Replacement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board City of Vicksburg Page 1 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 proceeded to open bids submitted for furnishing Surplus Property - PPIN 18913; Weed Control; Lee Street Pavilion Roof Replacement (removed until March 25, 2016) in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. SURPLUS PROPERTY - PPIN 18913 DAVID HOWARD, 1306 Locust Street; Vicksburg, MS 39180 Total Bid: $500.00 WEED CONTROL: WEED PRO, P.O. Box 807; Swartz, LA 71281 Cashier's Check $400.00 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time CHEMPRO SERVICES, 2953 Bienville, Blvd. #132; Ocean Springs, 39564 Cashier's Check $873.50 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. LEE STREET PAVILION ROOF REPLACEMENT: DIRTWORKS, INC. OF VICKSBURG, P.O. Box 821368; Vicksburg, MS 39182 C.O.R. #12076 5% Bid Bond: yes Base Bid: $835,000.00 Add Alt. #1: $52,000.00 Add Alt. #2: $63,000.00 Ded. Alt. #1: $65,000.00 Ded. Alt. #2: $40,000.00 Ded. Alt. #3: $40,000.00 Ded. Alt. #4: $8,000.00 FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R. #00016-MC 5% Bid Bond: yes Base Bid: $624,650.00 Add Alt. #1: $28,405.00 Add Alt. #2: $57,922.00 Ded. Alt. #1: $55,360.00 Ded. Alt. #2: $26,100.00 Ded. Alt. #3: $50,500.00 Ded. Alt. #4: $10,810.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-323 Presentation - STEM Project Attachments: STEM Project C. ID-16-331 Receive Crime Statistic Report for February 2016 Attachments: Crime Stats On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to receive the Receive Crime Statistic Report for February 2016 from the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-333 Award Sealed bid for: 1. Air Compressors (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed bid for Two (2) Air Compressors to JWH Equipment of Jackson, MS. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-319 Authorize City Clerk to advertise Sealed Bids/Proposals for: 1. Towing Services 2. Generator Install - Year Three 3. Water Treatment Plant - Elevator Modernization On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize City Clerk to advertise Sealed Bids/Proposals for: 1. Towing Services; 2. Generator Install - Year Three; 3. Water Treatment Plant - Elevator Modernization. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-324 Approve request for radio sponsorship from Lendsi Radio V105.5 FM for 2016 Miss Mississippi and Miss Outstanding Teen Pageant Attachments: Radio Ad Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio V105.5 FM will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from Lendsi Radio V105.5 FM for the 2016 Miss Mississippi and Miss Outstanding Teen Pageant in the amount of $885.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-327 Approve the following requests from The Center for Pregnancy Choices: 1. Permission to hold Walk for Life Event on Saturday, April 23, 2016 from 10:00 a.m. until 1:30 p.m. 2. Police Assistance on route/traffic 3. Block Crawford from Cherry Street to the dead end and Adams Street from Clay Street to South Street Attachments: CPC Walk On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following requests from The Center for Pregnancy Choices: 1. Permission to hold Walk for Life Event on Saturday, April 23, 2016 from 10:00 a.m. until 1:30 p.m.; 2. Police Assistance on route/traffic; 3. Block Crawford from Cherry Street to the dead end and Adams Street from Clay Street to South Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-338 Approve requests from Christy Pecanty regarding Riverfest 2016 Attachments: Riverfest On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the requests from Christy Pecanty regarding Riverfest 2016 to be held on Friday, April 15, 2016 and Saturday, April 16, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-339 Approve request from Riverfest, Inc. regarding 2nd Annual 5k Run/Walk Attachments: Riverfest Run-Walk On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Riverfest, Inc. regarding 2nd Annual 5k Run/Walk held on Saturday, April 16, 2016 in Downtown Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-334 Approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: City of Vicksburg Page 3 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 1. Invoice #1266 in the amount of $5,000.00 from Central Mississippi Planning & Development District for professional services for the administration of the CDBG Grant Project (BLUE INK) 2. Pay Application #4 in the amount of $33,836.63 from J.S. Haren (BLUE INK) 3. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #6 (reimbursement request) in the amount of $15,827.72 (BLUE INK) Attachments: CDBG WWTF On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Invoice #1266 in the amount of $5,000.00 from Central Mississippi Planning & Development District for Professional Services for the administration of the CDBG Grant Project (BLUE INK) 2. Pay Application #4 in the amount of $33,836.63 from J.S. Haren (BLUE INK) 3. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #6 (reimbursement request) in the amount of $15,827.72 (BLUE INK). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-341 Approve request from Joe Graves, Director of Parks and Recreation, for payment in the amount of $2,730.00 to Mississippi Amateur Softball Association for dues and insurance for Vicksburg Girls Fast Pitch Softball League Attachments: Softball Payment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Joe Graves, Director of Parks and Recreation, for payment in the amount of $2,730.00 to Mississippi Amateur Softball Association for dues and insurance for Vicksburg Girls Fast Pitch Softball League. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-330 Hearing to determine whether or not the properties listed on the Community Development agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Meeting went into Recess Meeting Reconvened Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1212 Bowmar (1,2,3), PPIN 06216; owned by by Jesse L. Watson (remove dilapidated building) 809 Bridge St., PPIN 15432; owned by Katina P. Comans (cut grass/weeds, remove trash & debris, remove dilapidated buildings t structures front and rear) 2809 Ken Karyl, PPIN 13099; owned by Carolyn Washington (remove dilapidated building) 2411 Letitia, PPIN 17175; owned by Andrew Peoples, Jr. (remove dilapidated building) 110 Wabash Avenue, PPIN 19753; owned by Clem Dickerson (cut grass/weeds; remove trash & debris) 1801 Wahl, PPIN 15457; owned by Cleonis Jones et al (cut grass & weeds, remove trash & debris; remove dilapidated building) 1229 West Magnolia, PPIN 17380; owned by Larry Prentiss (cut grass & weeds, remove trash & debris; remove dilapidated building) 1231 West Magnolia, PPIN 17380; owned by Larry Prentiss (cut grass & weeds, remove trash & debris; remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the City of Vicksburg Page 4 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 property owners. Along with the following actions: 1212 Bowmar (1,2,3), PPIN 06216; owned by by Jesse L. Watson (remove dilapidated building) - granted 60 day extension with 30 day progress report 2809 Ken Karyl, PPIN 13099; owned by Carolyn Washington (remove dilapidated building) - granted 30 day extension 1801 Wahl, PPIN 15457; owned by Cleonis Jones et al (cut grass & weeds, remove trash & debris; remove dilapidated building) - granted 30 day extension The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-321 Accept Letter from MDAH regarding Notice of Intent for Vicksburg Police Department Attachments: VPD Landmark On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Letter from MDAH regarding Notice of Intent for Vicksburg Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-0264 Approve application from Vicksburg-Warren School District for complimentary use of City Auditorium on Tuesday, August 2, 2016 from 1:00 p.m. to 4:00 p.m. for an annual convocation Attachments: Comp Use Auditorium On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve application from Vicksburg-Warren School District for complimentary use of City Auditorium on Tuesday, August 2, 2016 from 1:00 p.m. to 4:00 p.m. for an annual convocation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting O. ID-16-336 Approve request from Community Council of Warren County for funds in the amount of $5,000.00 for their meals program pursuant to Section 43-9-47 of the Mississippi Code [Mayor's discretionary budget] Attachments: Community Council On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve allocation of funds in the amount of $5,000.00 to Community Council of Warren County for their meals program. The City is authorized to contribute to the Community Council of Warren County pursuant to Sec. 43-9-47 of the Miss. Code of 1972, as amended [Mayor's Discretionary Budget]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting P. ID-16-318 Approve request for advertisement from Miss Vicksburg Katie Busby for a full page ad in the amount of $300.00 for the Miss Mississippi Pageant Attachments: Miss Vicksburg Ad Mayor Flaggs stated that purchasing an advertisement from Miss Vicksburg Katie Busby will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Miss Vicksburg Katie Busby for the Miss Mississippi Pageant in the amount of $300.00. Funding provided from the Mayor's discretionary fund. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-16-337 Approve request for advertisement from Miss North Central, Madison Lee for a full page ad in the amount of $300.00 [Mississippi Outstanding Teen Pageant] Attachments: Miss Outstanding Teen Ad Mayor Flaggs stated that purchasing an advertisement from Miss North Central, Madison Lee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Miss North Central, Madison Lee for the Miss Mississippi's Outstanding Teen Pageant in the amount of $300.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-16-332 Approve request for radio advertisement from KHits 104.5, River 101.3 and 92.7 The Touch for Riverfest Updates Attachments: Radio Ad Riverfest Mayor Flaggs stated that purchasing an advertisement from KHits 104.5, River 101.3 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from KHits 104.5, River 101.3 and 92.7 The Touch for Riverfest Updates in the amount of $885.00 ($295.00 per month for April, May and June). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-16-340 Approve request for advertisement from S.T.O.R.M. in the amount of $10,000.00 [Mayor's discretionary budget] Attachments: STORM Ad Mayor Flaggs stated that purchasing an advertisement from S.T.O.R.M. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from S.T.O.R.M. in the amount of $10,000.00 [Mayor's discretionary budget].. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-16-342 Approve request for sponsorship from Mississippi Fellowship of Christian Athletes in the amount of $750.00 for their 29th Annual Bill Buckner FCA Luncheon [Mayor's discretionary budget] Attachments: FCA Ad Mayor Flaggs stated that purchasing an advertisement from Mississippi Fellowship of Christian Athletes will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from Mississippi Fellowship of Christian Athletes for the 29th Annual Bill Buckner FCA Luncheon in the amount of $750.00 [Mayor's discretionary budget]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 U. ID-16-343 Approve request for advertisement from Mu Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. in the amount of $500.00 for their Biennial Service Luncheon on Saturday, May 14, 2016 [Mayor's discretionary budget] Attachments: AKA Ad Mayor Flaggs stated that purchasing an advertisement from Mu Xi Omega Chapter of Alpha Kappa Alpha Sority, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from Mu Xi Omega Chapter of Alpha Kappa Alpha Sority, Inc. Biennial Service Luncheon in the amount of $500.00 [Mayor's discretionary budget]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: V. ID-16-325 Authorize Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Airport Refresher Fire Fighting Training Attachments: MOU Fire Training On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Airport Refresher Fire Fighting Training. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson W. ID-16-326 Authorize Mayor to execute Agreement with Maritime Information Systems, Inc. Attachments: MIS Agreement On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Maritime Information Systems, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson X. ID-16-328 Authorize Mayor to execute Airport Hangar Lease Agreement with David Abraham Attachments: Hangar Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Airport Hangar Lease Agreement with David Abraham. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Y. ID-16-335 Authorize Mayor to execute License Contract with Vicksburg District, Corps of Engineers to construct, operate, and maintain a staircase at the Lower Mississippi River Museum Attachments: Museum On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute License Contract with Vicksburg District, Corps of Engineers to construct, operate, and maintain a staircase at the Lower Mississippi River Museum. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 Y.1 ID-16-378 Accept Letter of Resignation from Felicia D. Gavin and Appoint Trudy James to the Vicksburg Convention and Visitors Bureau to fill the unexpired term expiring August 6, 2017 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Letter of Resignation from Felicia D. Gavin and appoint Trudy James to the Vicksburg Convention and Visitors Bureau Board to fill the unexpired term expiring August 06, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Y.2 ID-16-379 Approve request for advertisement from The Vicksburg Magic Youth Basketball and Mentoring Program in the amount of $150.00 (Mayor's Discretionary Budget) Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Magic Youth Basketball and Mentoring Program will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a billboard ad from The Vicksburg Magic Youth Basketball and Mentoring Program in the amount of $150.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: Alderman Mayfield recused himself from the Board Meeting. Z. ID-16-320 Approve the following from Claims Docket of March 7, 2016: 1. Check #131221 written to Entergy in the amount of $6,531.23 On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the the following from Claims Docket of March 7, 2016: 1. Check #131221 written to Entergy in the amount of $6,531.23. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield AA. ID-16-322 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 131365 through 131375. On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1); Rescind Resignation and Action Form Approving Resignation in the Police Department (1); Suspension in the Gas Department (1); Discussion in the Building Maintenance Department (1). The motion was seconded by Alderman Thompson, City of Vicksburg Page 8 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 and upon vote being taken the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1); Rescind Resignation and Action Form Approving Resignation in the Police Department (1); Suspension in the Gas Department (1); Discussion in the Building Maintenance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant, Debra Goodman - Mayor's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-345 Longevity - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Firefighter/Ambulance from $11.38 per hour to $11.44 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-346 Rescind Resignation and Action Form Approving Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to rescind Resignation Form accepting resignation from a Lieutenant dated March 07, 2016 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-347 Suspension - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Suspension of a Meter Reader in the Gas Department, for seven (7) days. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-348 Discussion - Building Maintenance Department (1) A discussion was held. No action was taken. E. ID-16-632 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o'clock a.m., Friday, March 25, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 9 Printed on 6/14/2016 Board of Mayor and Aldermen Minutes - Final March 21, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 10 Printed on 6/14/2016