Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, April 22, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve the appointment of Trey Hardaway to fill the unexpired term of Christopher M. Barnett, Sr., on the Housing Authority of The City of Vicksburg, Mississippi Board with term expiring December 10, 2020 ID-16-655 Executive Session: Resignation - Purchasing Department (1) ID-16-656 Termination - Water Maintenance (1) ID-16-657 Suspension - Police Department (1) ID-16-658 Permission to Post for receiving Warehouse Clerk - Purchasing Department (1) ID-16-659 Resignation - Legal Department (1) ID-16-660 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: ID-16-502 Employee Anniversary: 1. 5 years of service: Administration - Jacqueline Walker Mayor Flaggs recognized Jacqueline Walker in the Administration Department (Mayor's Office) with five (5) years of service. The Mayor and Aldermen congratulated Jacqueline Walker for her years of service with the City of Vicksburg. Minutes: A. ID-16-488 Adopt Board Meeting Minutes for: 1. March 07, 2016 The minutes were removed from the agenda. Routine Agenda: A. ID-16-403 Receive Sealed Bids for the following: 1. Water Treatment Plant - Elevator Modernization 2. Generator Install Year Three 3. Recreation Supplies On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Water Treatment Plant - Elevator Modernization; Generator Install Year Three; Recreation Supplies in accordance with specifications and instructions for bidding on file in the office of City of Vicksburg Page 1 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 City Clerk: Proof of publication of legal advertisements was presented and ordered filed. WATER TREATMENT PLANT - ELEVATOR MODERNIZATION: FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R. #00016-MC 5% Bid Bond: yes Total Bid: $165,800.00 THOMPSON TREE & SPRAYING SERVICE INC., 169 Hanochitto St.; Natchez, MS 39120 C.O.R. #05761-MC 5% Bid Bond: yes Total Bid: $218,000.00 GENERATOR INSTALL - YEAR THREE: BANNISTER ELECTRIC, LLC, P.O. Box 73; West Monroe, LA 71291 REJECTED - Received at 9:50 a.m. CHAIN ELECTRIC COMPANY, 1308 West Pine Street; Hattiesburg, MS 39401 C.O.R. #00801-MC 5% Bid Bond: Yes Total Bid: $176,520.00 EDWARDS ELECTRIC SERVICE LLC, 6222 St. Louis Street; Meridian, MS 39307 C.O.R. #14137-MC 5% Bid Bond: Yes Total Bid: $187,601.00 ELECTRO-MECH INC., 655 Old Hwy 49 S.; Richland, MS 39218 C.O.R. #08932-MC 5% Bid Bond: Yes Total Bid: $248,000.00 GULF COAST ELECTRIC COMPANY, 500 Ridge Road; Perkinston, MS 39573 C.O.R. #18685-MC 5% Bid Bond: Yes Total Bid: $160,605.00 LEWIS ELECTRIC, INC., P.O. Box 320337; Flowood, MS 39232 C.O.R. #09431-MC 5% Bid Bond: Yes Total Bid: $167,142.00 KILLEN CONTRACTORS, INC., P.O. Box 786; Brandon, MS 39043 C.O.R. #11266-MC 5% Bid Bond: Yes Total Bid: $159,711.82 MISS-LOU ELECTRIC SERVICE, INC.; P.O. Box 189; Vidalia, LA 71373 C.O.R. #17869-MC 5% Bid Bond: Yes Total Bid: $202,460.00 WESLEY B. JONES ELECTRICAL, INC., P.O. Box 822585; Vicksburg, MS 39182 C.O.R. #17422-MC 5% Bid Bond: Yes (did not acknowledge addendum) Total Bid: $219,090.26 RECREATION SUPPLIES: BSN SPORTS, P.O. Box 7726; Dallas, TX 75209 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. Reject bid from Bannister Electric on the Water Treatment Plant - Elevator Modernization, bid submitted at 9:50 am instead of 9:00 am deadline. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-489 Award Sealed Bids for the following: 1. Towing Service 2. Concession Stand Operation 3. Right of Way Grass Cutting City of Vicksburg Page 2 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 Attachments: Towing Service Concession Stand Operation On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to award Sealed Bids for the following: 1. Towing Service to Hwy 27 Motors, LLC of Vicksburg, MS; 2. Concession Stand Operation to Barbara Judge of Vicksburg, MS; 3. Right of Way Grass Cutting to Doc's Wholesale, Inc. of Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-465 Approve request from the Vicksburg-Warren County Historical Society to block the streets around the Old Court House Museum for its Annual Flea Market on April 23, 2016 between 8:00 a.m. to 5:00 p.m. Streets to block are Cherry, Jackson, Monroe and Grove Street that surround the museum Attachments: Flea Market On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from the Vicksburg-Warren County Historical Society to block the streets around the Old Court House Museum for its Annual Flea Market on April 23, 2016 between 8:00 a.m. to 5:00 p.m. Streets to block are Cherry, Jackson, Monroe and Grove Street that surround the museum. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-476 Approve request from Little Peoples Learning Center to block off a portion of Castle Alley from 9:30 a.m. to 11:00 a.m. on April 29, 2016 for the Saint Jude Bike-A-Thon Attachments: Little Peoples Learning Center On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Little Peoples Learning Center to block off a portion of Castle Alley from 9:30 a.m. to 11:00 a.m. on April 29, 2016 for the Saint Jude Bike-A-Thon. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-503 Approve payment of dues for MS Amateur Softball Affiliation and Insurance in the amount of $4,228.00 Attachments: MS Amateur Softball On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the payment of dues for MS Amateur Softball Affiliation and Insurance in the amount of $3,328.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-505 Approve request to advertise April as Fair Housing Month in Mississippi Attachments: Fair Housing On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request to advertise April as Fair Housing Month in Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-481 Accept Letter for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment for the following property: 1. 110 Wabash Avenue, PPIN 19753; owned by Clem Dickerson Attachments: Special Assessment The Letter (Statement) and Resolution on the following properties were presented to the Board: 110 Wabash Avenue, PPIN 19753; owned by Clem Dickerson City of Vicksburg Page 3 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the foregoing Letter (Statement) for cost of cutting and cleaning lot and Adopt the following Resolution establishing Special Assessment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-487 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessment List Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1114 Adams lane, PPIN 25531; owned by the Harvey & Yvette Young (remove dilapidated building) 2015 Ford Road, PPIN 16305; owned by the State of Mississippi (remove dilapidated building) 2326 Lake Street, PPIN 17116; owned by the State of Mississippi (remove dilapidated building) 2407 Lake Street, PPIN 17201; owned by Sylous Bradley (remove dilapidated building) 1409 Lane Street, PPIN 15345; owned by Geneva Lewis Dorsey (cut grass/weeds; remove trash & debris) 1408 Main Street, PPIN 18691; owned by George & Janie Smith (remove dilapidated building) 1203 Second North St., PPIN 17662; owned by Catina Wright (remove dilapidated building) 1607 South Street, PPIN 17892; owned by Charles Turner et al (remove dilapidated building & inoperable vehicles) 1001 Speed Street, PPIN 17118; owned by Tameka Butler (remove dilapidated building) 901 Wabash Avenue, PPIN 18691; owned by Willie Peoples, Jr. (remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1114 Adams lane, PPIN 25531; owned by the Harvey & Yvette Young (granted extension beginning 06/05/16) 2407 Lake Street, PPIN 17201; owned by Sylous Bradley (granted 30 day extension) 1408 Main Street, PPIN 18691; owned by George & Janie Smith (granted 30 day extension) 901 Wabash Avenue, PPIN 18691; owned by Willie Peoples, Jr. (granted 60 day extension w/ 30 day report) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-490 Approve Additions to Employee Driving List: 1. Robert McCarley - Public Works Department 2. Archie Burnett - Right of Way Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Additions to Employee Driving List: 1. Robert McCarley - Public Works Department; 2. Archie Burnett - Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.1 ID-16-655 Approve the appointment of Trey Hardaway to fill the unexpired term of Christopher M. Barnett, Sr. on the Housing Authority of The City of Vicksburg, Mississippi Board with term expiring December 10, 2020 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Appointment of Trey Hardaway to fill the unexpired term of Christopher M Barnett, Sr., on the Housing Authority Board of City of Vicksburg Page 4 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 The City of Vicksburg, Mississippi with term expiring December 10, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: J. ID-16-477 Adopt Resolution Authorizing the Preparation and Submittal of an Application to the Division of Public Safety Planning, Office of Justice Programs, Under the 2016-2017 Stop Violence Against Women (VAWA) Program Attachments: Resolution -VAWA On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution Authorizing the Preparation and Submittal of an Application to the Division of Public Safety Planning, Office of Justice Programs, Under the 2016-2017 Stop Violence Against Women (VAWA) Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-128 Contracts: K. ID-16-478 Authorize Mayor to Execute Professional Services Agreement with Stacey Waites for 2016-2017 Domestic Violence Victim Empowerment Program Attachments: Stacey Waites On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Professional Services Agreement with Stacey Waites for 2016-2017 Domestic Violence Victim Empowerment Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-479 Authorize Mayor to Execute Professional Contract Services Agreement with Trina Naylor, Domestic Violence Court Officer, for 2016-2017 Domestic Violence Victim Empowerment Program Attachments: Trina Naylor On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Professional Contract Services Agreement with Trina Naylor, Domestic Violence Court Officer, for 2016-2017 Domestic Violence Victim Empowerment Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-480 Authorize Mayor to Execute Professional Services Agreement with Haven House Family Shelter for 2016-2017 Domestic Violence Victim Empowerment Program On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Professional Services Agreement with Haven House Family Shelter for 2016-2017 Domestic Violence Victim Empowerment Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-485 Authorize Mayor to Execute Professional Services Agreement Change Order #1 with Stantec Consulting Services, Inc. for the City Parking Lot Paving Project 2016 Attachments: Stantec - Parking Lot Paving Project On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Professional Services Agreement Change Order #1 with Stantec Consulting Services, Inc. City of Vicksburg Page 5 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 for the City Parking Lot Paving Project 2016 to include the Porters Chapel and Airport Walking Trails. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-486 Authorize Mayor to Execute Professional Services Agreement Change Order #1 with Stantec Consulting Services Inc. for the Halls Ferry Park Walking Trail Project Attachments: Stantec - Halls Ferry Park Walking Trail On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Professional Services Agreement Change Order #1 with Stantec Consulting Services Inc. for the Halls Ferry Park Walking Trail Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-491 Authorize Mayor to Execute Application for Emergency Work with the USDA, Natural Resources Conservation Service Attachments: Emergency Work On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Application for Emergency Work with the USDA, Natural Resources Conservation Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: Q. ID-16-483 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-16-482 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Tax Collection 6. Detail Budget The City Sexton presented report of collections, account opening graves, etc. for the month of March 2016 as follows: Riles Funeral Home - $450.00; Dillon Chisley Funeral Home - $825.00; Fisher Funeral Home - $650.00; Glenwood Funeral Home - $875.00; Jefferson Funeral Home - $1,000.00; Lakeview Funeral Home - $850.00; Robbins Funeral Home - $100.00; Miscellaneous - $150.00. The City Clerk presented the Privilege License Report for new businesses for the month of March 2016 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $224,233.36 for March 2016 The City Clerk presented the March 2016 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of March 2016 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of March 2016 City of Vicksburg Page 6 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Aldeman Mayfield recused himself from the Board Meeting S. ID-16-484 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 131959 through 132161; 899 through 900. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity pay in the Administration Department (1); New Hires in the Right of Way Department (2), Parks and Recreation Maintenance Department (1), Recreation Programs (1), Recreation / City Pool (3); Promotion in the Recreation / City Pool (1); Termination in the Fire Department (1); Personnel Hearing in the Building Maintenance Department (1); Personnel Matter in the City Court (1); Resignation in the Purchasing Department (1); Termination in the Water Maintenance Department (1); Suspension in the Police Department (1); Permission to Post for Receiving Warehouse Clerk (1); Retirement in the Legal Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity pay in the Administration Department (1); New Hires in the Right of Way Department (2), Parks and Recreation Maintenance Department (1), Recreation Programs (1), Recreation / City Pool (3); Promotion in the Recreation / City Pool (1); Termination in the Fire Department (1); Personnel Hearing in the Building Maintenance Department (1); Personnel Matter in the City Court (1); Resignation in the Purchasing Department (1); Termination in the Water Maintenance Department (1); Suspension in the Police Department (1); Permission to Post for Receiving Warehouse Clerk (1); Retirement in the Legal Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-492 Longevity Pay - Administration Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Administrative Assistant from $14.77 per hour to $14.86 per hour in the Administration City of Vicksburg Page 7 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-493 New Hires - Right of Way Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the New Hires for Sweeper Driver at $9.00 per hour and a Seasonal Laborer at $7.25 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-494 New Hire - Parks and Recreation Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the New Hire for Seasonal Laborer at $7.25 per hour in the Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-495 New Hire - Recreation Programs (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the New Hire for a Baseball Umpire at $15.00 per game in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-496 New Hires - Recreation / City Pool (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Cage Operator at $9.00 per hour, Head Lifeguard at $8.00 per hour, Returning Lifeguard at $7.50 per hour in the Recreation / City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-497 Promotion - Recreation / City Pool (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Promotion from Lifeguard at $7.75 per hour to Head Lifeguard $8.00 per hour in the Recreation / City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-498 Termination - Fire Department (1) Present: Chief Atkins On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of Private Firefighter in the Fire Department, for violation of Section 125.4.10; Subsection F of the Fire Department Standard Operating Guide. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-499 Personnel Hearing - Building Maintenance Department (1) A discussion was held. No action was taken. I. ID-16-500 Personnel Matter - Legal Department (1) On motion of Alderman Thompson, secnoded by Alderman Mayfield, the Mayor and Aldermen voted to approved request to Hire a Part-Time Contract Attorney in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-501 Personnel Matter - City Court (1) Removed from the Board Agenda City of Vicksburg Page 8 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 K. ID-16-656 Resignation - Purchasing Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Purchasing Clerk in the Purchasing Department, effective May 04, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-657 Termination - Water Maintenance (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination for a Laborer in the Water Maintenance Department, effective April 22, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-658 Suspension - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of Police Officer indefinitely without pay pending evaluation in the Police Department, effective immediately. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-659 Permission to Post - Receiving Warehouse Clerk - Purchasing Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Receiving Warehouse Clerk in the Purchasing Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-660 Retirement - Legal Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Retirement from Associate City Attorney and Chief Prosecutor in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-861 Come Out of Executive Session and Approve All Items Taken Up in Executive Session: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ADD: Accept Senior Aide Program from the City of Jackson Department of Human and Cultural Services On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to add to the Agenda Accept Senior Aide Program from the City of Jackson Department of Human and Cultural Services. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield Q. ID-16-661 Accept Senior Aide Program from the City of Jackson, Department of Human and Cultural Services On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Senior Aide Program from the City of Jackson Department of Human and Cultural Services. The motion was adopted City of Vicksburg Page 9 Printed on 7/13/2016 Board of Mayor and Aldermen Minutes - Final April 22, 2016 unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 02, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 10 Printed on 7/13/2016