Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, July 5, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution Declaring an Emergency at Kemp Bottom Road and Authorize Mayor to Execute Contract with Stantec for Professional Services On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Board Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-896 Employee Anniversaries: 1. 25 years of service - Nichelle Smith - Police Department 2. 15 years of service - Robert Hubbard - Community Service Department 3. 5 years of service - Corey Smith - Community Development Department Mayor Flaggs recognized Nichelle Smith in the Police Department; with twenty-five (25) years of service. Robert Hubbard in the Community Service Department, with fifteen (15) years of service. Corey Smith in the Community Development Department, with five (5) years of service. The Mayor and Aldermen congratulated Nichelle Smith, Robert Hubbard, Corey Smith for their years of service with the City of Vicksburg. Routine Agenda: A. ID-16-852 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of July 05, 2016 and invited the public to attend. B. ID-16-877 Award Sealed Bid for the following: 1. Recreation Supplies Attachments: Recreation Supplies On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bids for Recreation Supplies to Sports Center of Vicksburg, MS and Hobies of Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-863 Accept Letter of Resignation from Andrew Dawson from the Vicksburg Beautification Committee On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 1 Printed on 9/26/2016 Board of Mayor and Aldermen Minutes - Final July 5, 2016 and Aldermen voted to accept the Letter of Resignation from Andrew Dawson from the Vicksburg Beautification Committee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-868 Approve request from Vicksburg Warren County E-911 Commission to name the southernmost entrance road to Walmart, Walmart Way Attachments: 911 Commission On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Vicksburg Warren County E-911 Commission to name the southernmost entrance road to Walmart, Walmart Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-869 Approve request for advertisement from the MS Chapter of the American Association of Blacks (AABE) in Energy for the 4th Annual MS AABE Scholarship Golf Outing Attachments: AABE Advertisement Mayor Flaggs stated that purchasing an advertisement from MS Chapter of the American Association of Blacks (AABE) in Energy will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an advertisement for the 4th Annual AABE MS Scholarship Golf Outing in the amount of $600.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-870 Approve request for advertisement from G.O.D. Productions for the "Church Folk Got Talent" Presentation at the Vicksburg City Auditorium (Mayor's Discretionary Budget) Attachments: Church Folk Got Talent! Mayor Flaggs stated that purchasing an advertisement from G.O.D. Productions for the "Church Folk Got Talent" Presentation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from G.O.D. Productions for the "Church Folk Got Talent" Presentation at the Vicksburg City Auditorium (Mayor's Discretionary Budget) in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-872 Accept Letter of Appeal from Kimble Development being denied the request to eliminate the number of parking spaces required at 2904 Clay Street by the Zoning Board of Appeals. Authorize City Clerk to set hearing date for July 25, 2016 at 10:00 a.m. Attachments: Kimble Development Kimble Zoning Minutes On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Letter of Appeal from Kimble Development being denied the request to eliminate the number of parking spaces required at 2904 Clay Street by the Zoning Board of Appeals and authorize City Clerk to set hearing date for July 25, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 2 Printed on 9/26/2016 Board of Mayor and Aldermen Minutes - Final July 5, 2016 H. ID-16-874 Authorize advertisement of a Public Hearing for the Preparation and Submittal of an Application to the Mississippi Home Corporation for Grant Funding under the 2016 Home Investment Partnerships Program Attachments: Home Investment Advertisement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize advertisement and approval of a public hearing on July 20, 2016 at 6 p.m. for the Preparation and Submittal of an Application to the Mississippi Home Corporation for Grant Funding under the 2016 Home Investment Partnerships Program at E-Center formerly, YMCA, at 4310 Halls Ferry Rd. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-878 Declare Surplus the following vehicles and authorize to be sold at next auction: Department/Vehicle Airport - Tug (006538) VIN 6FW-2546 Airport - 1991 Fuel Truck (006578) VIN 10251 Airport 1985 - Fuel Truck (006538) VIN 17393 Water Mains - 2009 Truck w/o Bed (006526) VIN 62546 Water Mains - 2005 Truck w/o Bed (006407) VIN 57020 Comm. Service - 2004 Truck (006329) VIN 98295 Attachments: Surplus Vehicles On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare Surplus the following vehicles and authorize to be sold at next auction: Department/Vehicle Airport - Tug (006538) VIN 6FW-2546 Airport - 1991 Fuel Truck (006578) VIN 10251 Airport 1985 - Fuel Truck (006538) VIN 17393 Water Mains - 2009 Truck w/o Bed (006526) VIN 62546 Water Mains - 2005 Truck w/o Bed (006407) VIN 57020 Comm. Service - 2004 Truck (006329) VIN 98295. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-880 Approve Allocation of Funds to Central Mississippi Prevention Services, Inc. in the amount of $5,000.00 Attachments: Central Mississippi Prevention Svcs On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to Central Mississippi Prevention Services, Inc. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-864 Authorize City Clerk to advertise Sealed Bids for the following: 1. Vicksburg Municipal Fire Station Attachments: Fire Station On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for the following: 1. Vicksburg Municipal Fire Station. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-871 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing City of Vicksburg Page 3 Printed on 9/26/2016 Board of Mayor and Aldermen Minutes - Final July 5, 2016 before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2936 Park Avenue, PPIN 5574; owned by Hulda Demby Johnson On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing property to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.1 ID-16-1019 Adopt Resolution Declaration of Emergency for Repairs of Kemp Bottom Road Bridge On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Declare an Emergency at Kemp Bottom Road and authorize Mayor to execute contract with Stantec for Professional Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: M. ID-16-862 Authorize the Mayor to Execute Professional Services Agreement for Operations, Management and Maintenance of Water Treatment Facilities, Well Field and Storage Tanks with ESG, Inc. Tabled until Friday, July 08, 2016. N. ID-16-865 Authorize Mayor to Execute Standard Hangar Lease Agreement with Hanfred Lachney Attachments: Lachney Hangar Lease On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Standard Hangar Lease Agreement with Hanfred Lachney. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-866 Authorize Mayor to Execute Change Order No. 1 for the Wisconsin Avenue to I-20 North Frontage Road Connector Road Project Attachments: Wisconsin Avenue Change Order #1 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order No. 1 for the Wisconsin Avenue to I-20 North Frontage Road Connector Road Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-873 Authorize Mayor to Execute Motorola Change Order #1 Attachments: Motorola Change Order #1 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Motorola Change Order #1. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-16-879 Authorize Mayor to Execute Agreement with Jeff Martin Auctioneers, Inc., of Brooklyn, MS to pick up surplus vehicles and add to auction list. Attachments: Auctioneer On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Mayor to Execute Agreement with City of Vicksburg Page 4 Printed on 9/26/2016 Board of Mayor and Aldermen Minutes - Final July 5, 2016 Jeff Martin Auctioneers, Inc., of Brooklyn, MS to pick up surplus vehicles and add to auction list. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-16-881 Authorize Mayor to Execute Proposal from B & B Electrical & Utility Contractors, Inc. for the Shaft & Arm Replacement at Clay Street & Old Hwy 27 Attachments: B & B Electrical Proposal On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Proposal from B & B Electrical & Utility Contractors, Inc. for the Shaft & Arm Replacement at Clay Street & Old Hwy 27 and continue State of Emergency. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Community Service Department (1), Community Development Department (1); New Hire in the Purchasing Department (1), Police Department (1); Pay Adjustment in the Animal Control Department (1), Fire Department (1), Police Department (1); Resignation of a Summer Youth Worker in the Fire Department (1), Water Maintenance Department (1), Police Department (2); Terminations in the Water Treatment Plant (7); Employee Hearing in the Police Department (1); Permission to Post for Laborer in Water Maintenance Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Community Service Department (1), Community Development Department (1); New Hire in the Purchasing Department (1), Police Department (1); Pay Adjustment in the Animal Control Department (1), Fire Department (1), Police Department (1); Resignation of a Summer Youth Worker in the Fire Department (1), Water Maintenance Department (1), Police Department (2); Terminations in the Water Treatment Plant (7); Employee Hearing in the Police Department (1); Permission to Post for Laborer in Water Maintenance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-883 Longevity Pay - Community Service Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Director from $25.09 per hour to $25.18 per hour in the Community Service Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-884 Longevity Pay - Community Development Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Inspector from $15.38 per hour to $15.47 per hour in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 9/26/2016 Board of Mayor and Aldermen Minutes - Final July 5, 2016 C. ID-16-885 New Hire - Purchasing Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Warehouse Receiving Clerk at $9.50 per hour in the Purchasing Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-886 New Hire - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Booking Officer at $9.34 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-887 Pay Adjustment - Animal Control Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $7.25 per hour to $8.00 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-888 Pay Adjustment - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for EMS Rescue from February 02, 2015 for ten (10) year Longevity Pay of .06 cents. Longevity Pay was not added to employee's pay when it was entered on February 2, 2015. The employee is due pay from hours worked from February 2, 2015 through June 21, 2016. Total regular hours worked = 3,853.91 x .06= $231.23 and overtime hours, 251.37 x .09= 22.62. Total due to employee is $253.85 Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-889 Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Booking Officer from $9.50 per hour to $9.34 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-890 Resignation - Summer Youth - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from Summer Youth Worker in the Fire Department, effective July 01, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-891 Resignation - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from Laborer in the Water Maintenance Department, effective June 27, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-892 Resignations - Police Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignations from Police Officer, effective July 15, 2016; Crossing Guard, effective July 05, 2016 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-893 Terminations - Water Treatment Plant (7) City of Vicksburg Page 6 Printed on 9/26/2016 Board of Mayor and Aldermen Minutes - Final July 5, 2016 This Agenda Item was tabled. L. ID-16-894 Employee Hearing - Police Department (1) This Agenda Item was tabled. M. ID-16-895 Permission to Post - Laborer - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Laborer in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-1188 Come Out of Executive Session and Approve All Items Taken up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, July 08, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 9/26/2016