Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, August 15, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize Mayor to Execute Contract with Stantec Consulting Services, Inc. for City of Vicksburg Drainage and Storm Sewer Improvements (ID-16-1150) Executive Session: New Hire - Senior Center Department (1) (ID-16-1151) Discussion Matter - Recreation Department (1) (ID-16-1152) Discussion Matter - Gas Department (1) (ID-16-1153) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-16-1088 Receive Sealed Bids for: 1. Heavy Duty Dump Truck On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Heavy Duty Dump Truck in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. HEAVY DUTY DUMP TRUCK: BURROUGHS DIESEL, 3626 Industrial Blvd.; Laurel, MS 39441 Cashier Check $5,597.65 Total Bid: $111,953.00 per unit EMPIRE TRUCK SALES, LLC, 373 Hwy 49 South; Richland, MS 39047 5% Bid Bond on file Total Bid: $133,500.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1090 Approve request for Advertisement for Jackson State University National Alumni Association, Inc. presents the Black Tie Scholarship & Recognition Gala Attachments: JSU Black Tie Gala City of Vicksburg Page 1 Printed on 10/18/2016 Board of Mayor and Aldermen Minutes - Final August 15, 2016 Mayor Flaggs stated that purchasing an advertisement from Jackson State University National Alumni Association, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a Silver Sponsorship Package from Jackson State University National Alumni Association, Inc. Black Tie Scholarship & Recognition Gala in the amount of $5,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1091 Approve request from the Alcorn State University Extension Program for Complimentary Use of the Auditorium on November 02, 2016 Attachments: ASU Complimentary Use On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from the Alcorn State University Extension Program for Complimentary Use of the City Auditorium on November 02, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1094 Approve request from the Southern Heritage Air Foundation to use the City's Crowd Barricades for the 2016 Air Show at the Vicksburg-Tallulah Regional Airport on October 14 and 15, 2016 Attachments: Southern Heritage Air Foundation On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from the Southern Heritage Air Foundation to use the City's Crowd Barricades for the 2016 Air Show at the Vicksburg-Tallulah Regional Airport on October 14 and 15, 2016 . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1093 Accept Crime Stats for June 2016 - July 2016 from the Police Department Attachments: Crime Stat Report On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Crime Stat for June 2016 - July 2016 from the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1096 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1210 Crawford St., PPIN 18943; owned by Strong Properties LLC (cut grass/weeds; remove trash & debris; remove dilapidated building) 1607 Main Street, PPIN 17521; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 1422 Martin Luther King, PPIN 19195; owned by Ester Steward Buford Foundation (cut grass/weeds; remove trash & debris) 1429 Martin Luther King, PPIN 19398; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 1612 Martin Luther King, PPIN 19192; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 1711 Martin Luther King, PPIN 19171; owned by Elbert Stelivan Estate (cut grass/weeds; remove trash & debris) 1904 Olive Street, PPIN 17387; owned by Eddie Ford Jr. et al (cut grass/weeds; remove trash & debris) City of Vicksburg Page 2 Printed on 10/18/2016 Board of Mayor and Aldermen Minutes - Final August 15, 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1210 Crawford St., PPIN 18943; owned by Strong Properties LLC (cut grass/weeds; remove trash & debris) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1095 Approve the following additions to the Employee Driving List: 1. Rick Beer - IT Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following addition to the Employee Driving List, Rick Beers in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: H. ID-16-1089 Authorize Mayor to Execute Boundary Line Agreement between The City and J. Mack Varner Attachments: Boundary Line Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Boundary Line Agreement between The City and J. Mack Varner. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1092 Authorize Mayor to Execute Affordable Housing Program Agreement for Owner Occupied Project with Federal Home Loan Bank of Dallas Attachments: FHL Bank On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Affordable Housing Program Agreement for Owner Occupied Project with Federal Home Loan Bank of Dallas. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.1 ID-16-1150 Authorize Mayor to Execute Contract with Stantec Consulting Services, Inc. for City of Vicksburg Drainage and Storm Sewer Improvements On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with Stantec Consulting Services, Inc. for City of Vicksburg Drainage and Storm Sewer Improvements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: J. ID-16-1087 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 133838 through 133846. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 3 Printed on 10/18/2016 Board of Mayor and Aldermen Minutes - Final August 15, 2016 Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Rescind/Correct Longevity Pay in the Waste Water Department (1); Suspension in the Street Department (1); New Hire in the Senior Center Department (1); Discussion Matter in the Recreation Department (1); Discussion in the Gas Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Rescind/Correct Longevity Pay in the Waste Water Department (1); Suspension in the Street Department (1); New Hire in the Senior Center Department (1); Discussion Matter in the Recreation Department (1); Discussion in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Pam Flagg - Human Resource Associate, John W. Carroll, Sr. - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-1097 Rescind/Correct Longevity Pay - Waste Water Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Rescind/Correct Longevity Pay from August 01, 2016 Board Meeting from $13.83 per hour to $13.98 per hour to correct amount of $13.83 per hour to $13.91 per hour in the Waste Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1098 Suspension - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension for Laborer for five (5) days for violating the City's Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1151 New Hire - Senior Center Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to table this Agenda Item. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1152 Discussion Matter - Recreation Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen discussed and voted to approve permission to Post for Position in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1153 Discussion Matter - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to table this Agenda Item. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 10/18/2016 Board of Mayor and Aldermen Minutes - Final August 15, 2016 F. ID-16-1384 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, August 25, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 10/18/2016