Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Thursday, August 25, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Pastor Mincer Minor Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution Authorizing Prosecution in the Special Court of Eminent Domain to Obtain Title for the City Pursuant to the Vicksburg Kuhn Memorial Hospital Urban Renewal Project and Urban Renewal Plan and for Related Purposes (ID-16-1182) Executive Session: Permission to Change a Position from Computer Programmer to Computer Technician (ID-16-1183) Permission to Post for Computer Technician (ID-16-1184) Executive Session: Personnel Matters - Remove from Agenda Discussion - Public Works Department Discussion - Animal Control Department On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Board Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-1155 Employee Anniversaries: 1. 20 years of service: Joseph Shows - Police Department Mayor Flaggs recognized Joseph Shows in the Police Department with twenty (20) years of service. The Mayor and Aldermen congratulated Joseph Shows for his years of service with the City of Vicksburg. B. ID-16-1156 Certificate of Retirement: Paul Banks - Parks and Recreation Maintenance Department Public Hearing: A. ID-16-1116 Public Hearing: Downtown Taxing District On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to open the Public Hearing on the Downtown Taxing District. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. Today being the date set for hearing any objections to levying a special assessment on Commercial Real Property lying with the area described as follows: City of Vicksburg Page 1 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 Commence at a point where the centerline of Jackson Street intersects with the centerline of Cherry Street, said point being the Point of Beginning run south along the centerline of Cherry Street to the point of intersection with the centerline of China Street; from said point run east along the centerline of China Street to the point of intersection with the centerline of Adams Street; from said point run south along the centerline of Adams Street to the point of intersection with the south right of way line of South Street; from said point run west to a point which is the intersection of the south right of way line of South Street and the northwest corner of Lot 5 of Nathan Seymour Survey as recorded in the land records of Warren County in Deed Book Q at page 471; from said point run south along the west line of said Lot 5 to the southwest corner of said Lot 5 which point is on the north right of way of Harrison Street; from said point run south to a point which is the intersection of the south right of way line of Harrison Street and the west right of way line of Vick Street; from said point run south along the west right of way line of said Vick Street to a point, said point being the intersection of the west right of way of line of Vick Street and the north line of that property conveyed to Vicksburg Senior Associates L.P., as described in the land records of Warren County in Deed Book 1204 Page 533; from said point run across Vick Street, thence along the east right of way of said Vick Street, N 07 degrees 57 minutes 56 feet E, 16.34 minutes to an iron pin at the northwest corner of the City of Vicksburg parcel as recorded in Deed Book 266 at Page 575 of the aforesaid Land Records; thence leave the east right of way of Vick Street and run along the north line of the said City of Vicksburg parcel, the following courses and distances: S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence N 07 degrees 57 minutes 56 feet E, 3.00 minutes to an iron pin; thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; hence S 07 degrees 57 minutes 56 feet W, 40.00 minutes to an iron pin thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence S 07 degrees 57 minutes 56 feet W, 16.00 minutes to an iron pin at the northwest corner of Lot 15 of the W.L. Polk̓s Survey of the Emanuel Property (DB58/PG414); thence along the north line of Lots 15, 14, 13, 12, and 11 of said W.L. Polk̓s Survey of the Emanuel Property, S 82 degrees 02 minutes 04 feet E, 190.00 minutes to an iron pin on the north line of said Lot 11 which lies 10 minutes west of the northeast corner of said Lot 11; thence along a line that lies 10.00 minutes W of the east line of said Lot 11, S 07 degrees 57 minutes 56 feet W, 157.12 minutes to an iron pin on the north line of Vick Street which is not opened; thence along the north line of said Vick Street (not opened), S 56 degrees 22 minutes 04 feet E, 11.10 minutes to an iron pin at an angle point in the northeast line of said Vick Street (not opened); thence along the east line of said Vick Street (not opened), S 10 degrees 02 minutes 04 feet E, 123.92 minutes to an iron pin on the northeast line of the Railroad property as described in Deed Book Y at Page 41 of said Land Records; thence along the east line of said Railroad property N 25 degrees 22 minutes 04 feet W, 39.26 minutes to an iron pin at the northeast corner of said Railroad property; thence westerly along the north line of said Railroad property to the point of its intersection with the east right of way line of Cherry Street; from said point run in a westerly direction across Cherry Street to a point which is the intersection of the west right of way line of Cherry Street and the north line of said Railroad property; thence continuing westerly along the north right of way line of said Railroad property to a point which is the intersection of the east right of way of Monroe Street and the north line of said Railroad property; run thence westerly across Monroe Street to a point which is the intersection of the north line of said Railroad property and the west right of way line of Monroe Street; thence run northwesterly along the west right of way line of Monroe Street to a point which is the intersection of the west right of way line of Monroe Street and the south right of way line of an unopened portion of Bridge Street; thence west along said south right of way line of Bridge Street to a point which is the intersection of said south right of way line of Bridge Street and the east right of way line of Washington Street; thence westerly on a line which is the projection of the south right of way line of Bridge Street to its intersection with the west right of way line of Washington Street; thence northerly along the west right of way line of Washington Street to a point which is the intersection of the west right of way line of Washington Street and the south right of way line of Depot; then west along the south right of way line of Depot Street to a point which is the intersection of the south right of way line of Depot Street and the east right of way line of Depot Street; run then north across Pearl Street to a point which is the intersection of the north right of way line of Depot and the east right of way line of Pearl Street, run thence along the east right of way of Pearl Street to a point which is the intersection of the east right of way line of Pearl Street and the south right of way line of South Street; then run north along a projection of the east right of way line of Pearl Street to a point which is the intersection of said projected line and the center line of the South Street right of way; from said point run west along an extension of the centerline of South Street to the point of intersection of the live thaiweg of the City of Vicksburg Page 2 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 Yazoo River Diversion Canal; from said point run northerly along the live thaiweg of the Yazoo River Diversion Canal to the point of intersection of a westerly extension of the centerline of First East Street; from said point run east along the westerly extension of the centerline of First East Street to the point of intersection of the westerly extension of the centerline of First East Street with the centerline of Washington Street; from said point run east along the centerline of First East Street to the point of intersection with the centerline of Cherry Street; from said point run south along the centerline of Cherry. Street to the Point of Beginning. The City Clerk presented proof of publication of legal advertisement setting this date and time for public hearing. A copy of the proof was directed to be inserted in the transcript of the proceedings of the Board. The testimony was taken by Cynthia Johnson, Official Court Reporter, and is made a matter of record hereof as though fully set out herein. The City Clerk presented notice to tax payers by order of Resolution along with the return receipts for notifying property owners of the public hearing. Mayor Flaggs turned the hearing over to Darrell Hollingsworth, of the Main Street Board of Directors. Mr. Hollingsworth announced that every year we have to renew the taxing district about this time. If it pleases the Board, I will go through the little process that it all entails. Mr. Hollingsworth presented the proposed Budget for the Main Street Program as follows: No one came in opposition to establishing the Special Assessment on Commercial Real Property in the Downtown Taxing District. Upon completion of the testimony, on motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg voted to close the hearing. Mayor Flaggs thanked Mr. Hollingsworth for attending the meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-16-1120 Award Sealed Bids for: 1. Heavy Duty Conventional Dump Truck 2. Pebble Lime On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award the Sealed Bids for Heavy Duty Conventional Dump Truck to Empire Truck Sales of Jackson, MS; Pebble Lime to Falco Lime of Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1102 Declare Monday, September 05, 2016, Labor Day, as a City Holiday Attachments: Labor Day On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare Monday, September 05, 2016, Labor Day, as a City Holiday. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1110 Approve the following request from Vickie Bailey, Program Coordinator of Parks and Recreation: 1. Establish a Kickball League for Youths 2. Approve Advertisement in the amount of $633.75 3. $4,000.00 for Umpires and Scorekeepers (League Play and Tournament) 4. $2,000.00 (not to exceed) for purchase of tee-shirts and trophies Attachments: Recreation - Kickball League On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following request from Vickie Bailey, Program Coordinator of Parks and Recreation: 1. Establish a Kickball League for Youths 2. Approve Advertisement in the amount of $633.75 3. $4,000.00 for Umpires and Scorekeepers (League Play and Tournament) City of Vicksburg Page 3 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 4. $2,000.00 (not to exceed) for purchase of tee-shirts and trophies The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1099 Approve request from the Crossfit Bayou Bluffs for advertisement for the Team Kidney Miss/Lou Challenge 2016 Attachments: Team Kidney Miss - Lou Mayor Flaggs stated that purchasing an advertisement from Crossfit Bayou Bluffs will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from Crossfit Bayou Bluffs Team Kidney Miss/Lou Challenge 2016 in the amount of $250.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1105 Approve sponsorship for the National Park Service 100th Anniversary Commemoration at the Vicksburg National Military Park on Thursday, October 06, 2016 Attachments: National Park Service On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $1,000.00 to the Vicksburg National Military Park Service 100th Anniversary Commemoration. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. This brings into favorable notice the opportunities, possibilities & resources of the City and will be helpful toward advancing the moral, financial and other interests of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1108 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1101 Approve request from Alderman Michael A. Mayfield, Sr. to reserve shuttle bus on Saturday, September 03, 2016 from 7:00 a.m. until 6:00 p.m. Attachments: Bus Reservation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Alderman Michael A. Mayfield, Jr. to reserve shuttle bus on Saturday, September 03, 2016 from 7:00 a.m. until 6:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1124 Appointment of City of Vicksburg Municipal Election Commissioners: 1. Linda Sweezer 2. Clyde Redmon 3. James Harper, Sr. 4. Dell Rogers 5. Elva Smith-Tolliver On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Appointment of City of Vicksburg Municipal Election Commissioners: Linda Sweezer, Clyde Redmon, James Harper, Sr., Dell Rogers, and Elva Smith-Tolliver. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 I. ID-16-1113 Accept Grant Award from the U.S. Environmental Protection Agency (EPA) for the Brownfields Assessment and Cleanup Cooperative Agreements Attachments: Brownsfield Grant Award On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Grant Award from the U.S. Environmental Protection Agency (EPA) for the Brownfields Assessment and Cleanup Cooperative Agreements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-1114 Approve additions to Employee Driving List: 1. DyWayne Jackson, Ian Blackwell, Preston Gaines - Water Maintenance Department 2. Darrius Williams - Gas Department Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the additions to Employee Driving List: 1. DyWayne Jackson, Ian Blackwell, Preston Gaines - Water Maintenance Department; 2. Darrius Williams - Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-1118 Accept Letter of Appeal from Kimble Development being denied the request to eliminate the number of parking spaces required at 2904 Clay Street by the Zoning Board of Appeals and Authorize City Clerk to set hearing date for Monday, September 19, 2016 at 10:00 a.m. Attachments: Clay Commons On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Letter of Appeal from Kimble Development being denied the request to eliminate the number of parking spaces required at 2904 Clay Street by the Zoning Board of Appeals and Authorize City Clerk to set hearing date for Monday, September 19, 2016 at 10:00 a.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-1122 Approve request to declare Street Department dump truck surplus and authorize truck to be sent to auction and sold (CID 6491 VIN 2FZHAZCV78AAC2476) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request to declare Street Department dump truck surplus and authorize truck to be sent to auction and sold (CID 6491 VIN 2FZHAZCV78AAC2476). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-1138 Authorize Mayor to execute Change Order No. 2 with Hemphill Construction Company, subject to MDA's approval for Airport Elevator Project Attachments: Airport Elevator On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order No. 2 with Hemphill Construction Company, subject to MDA's approval for Airport Elevator Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-1117 Approve Application for Payment No. 6 Revised and No. 7 Final Revised in the amount of $25,837.57 and $389.93 respectively from Hemphill Construction Company, Inc. for Halls Ferry Park Tennis Courts Expansion and Accept Close Out Documents City of Vicksburg Page 5 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 Attachments: Tennis Court Expansion Close Out On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Application for Payment No. 6 Revised and No. 7 Final Revised in the amount of $25,837.57 and $389.93 respectively from Hemphill Construction Company, Inc. for Halls Ferry Park Tennis Courts Expansion and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-1109 Accept Letter for Cost of Cutting and Cleaning Lots and Adopt Resolution to Establish Special Assessment for the following properties: 1. 114 Greenview, PPIN 13585; owned by Aurtha Estate c/o Wilie Mae Lateff 2. 1012 Farmer St., PPIN 18750; owned by Linda Epps 3. 714 Beresford St., PPIN 16724; owned by Betty R. Hall 4. Roosevelt Avenue, PPIN 5025; owned by Isiah Jones 5. 1904 Martin Luther King Blvd., PPIN 20599; owned by Matthew & Debbie Lattimore Estate 6. 2916 Green St., PPIN 5548; owned by Republic Properties c/o Rob Fuller 7. 1844 Martin Luther King, PPIN 24360; owned by David Sessums c/o Majestic Properties 8. 803 Fifth North, PPIN 17546; owned by State of Mississippi Attachments: Aurtha Estate Linda Epps Betty Hall Isiah Jones M & D Lattimore Republic Properties David Sessums State of Mississippi The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 114 Greenview, PPIN 13585; owned by Aurtha Estate c/o Wilie Mae Lateff 2. 1012 Farmer St., PPIN 18750; owned by Linda Epps 3. 714 Beresford St., PPIN 16724; owned by Betty R. Hall 4. Roosevelt Avenue, PPIN 5025; owned by Isiah Jones 5. 1904 Martin Luther King Blvd., PPIN 20599; owned by Matthew & Debbie Lattimore Estate 6. 2916 Green St., PPIN 5548; owned by Republic Properties c/o Rob Fuller 7. 1844 Martin Luther King, PPIN 24360; owned by David Sessums c/o Majestic Properties 8. 803 Fifth North, PPIN 17546; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-1111 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 602 Lynn Street, PPIN 19380; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 1516 Marcus Street, PPIN 13842; owned by the State of Mississippi (cut City of Vicksburg Page 6 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 grass/weeds; remove trash & debris) 1702 Sky Farm Avenue, PPIN 19742; owned by Tiger Maxwell LLC (cut grass/weeds; remove trash & debris) 110 Katherine Drive; PPIN 11880; owned by Gary Z. & Carla S. Smythe (cut grass/weeds; remove trash & debris) 109 Linda Drive, PPIN 10761; owned by Louis L. & Carole E. Falls (remove unlicensed and inoperable vehicles) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 602 Lynn Street, PPIN 19380; owned by the State of Mississippi - COMPLIED 1702 Sky Farm Avenue, PPIN 19742; owned by Tiger Maxwell LLC - COMPLIED 110 Katherine Drive; PPIN 11880; owned by Gary Z. & Carla S. Smythe - COMPLIED The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: Q. ID-16-1107 Adopt Resolution of the City of Vicksburg Board of Mayor and Aldermen Adopting the City of Vicksburg Hazard Mitigation Plan Attachments: Resolution - Hazard Mitigation Plan On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution of the City of Vicksburg Board of Mayor and Aldermen Adopting the City of Vicksburg Hazard Mitigation Plan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-147 R. ID-16-1119 Adopt Resolution Authorizing the Preparation and Submittal of an Application to the Mississippi Office of Homeland Security, Under the FY2016 Homeland Security Grant Program [BLUE INK] Attachments: Resolution - Homeland Security On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution Authorizing the Preparation and Submittal of an Application to the Mississippi Office of Homeland Security, Under the FY2016 Homeland Security Grant Program [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-148 R.1 ID-16-1182 Adopt Resolution Authorizing Prosecution in the Special Court of Eminent Domain to Obtain Title for the City Pursuant to the Vicksburg Kuhn Memorial Hospital Urban Renewal Project and Urban Renewal Plan and for Related Purposes On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Resolution Authorizing Prosecution in the Special Court of Eminent Domain to Obtain Title for the City Pursuant to the Vicksburg Kuhn Memorial Hospital Urban Renewal Project and Urban Renewal Plan and for Related Purposes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-149 Contracts: S. ID-16-1100 Authorize Mayor to Execute Encroachment Permit for Balcony at the City of Vicksburg Page 7 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 following properties: 1. 723 Grove Street 2. 718 Grove Street 3. 1507 Washington Street Attachments: Encroachment Permit Encroachment Permit 2 Encroachment Permit 3 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Encroachment Permit for Balcony at the following properties: 723 Grove Street; 718 Grove Street; 1507 Washington Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-16-1115 Authorize Mayor to execute Medical Control Services Agreement with University of Mississippi Medical Center and Central Mississippi Emergency Medical Services District Attachments: Medical Control Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Medical Control Services Agreement with University of Mississippi Medical Center and Central Mississippi Emergency Medical Services District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: U. ID-16-1103 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson V. ID-16-1104 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Tax Collection Delinquent Tax Detail Budget 1 Detail Budget 2 The City Sexton presented report of collections, account opening graves, etc. for the month of July 2016 as follows: Riles Funeral Home - $925.00; Dillon Chisley Funeral Home - $300.00; Fisher Funeral Home $375.00; Glenwood Funeral Home - $200.00; Jefferson Funeral Home - $1,350.00; Lakeview Funeral Home $2,450.00; Miscelleanous - $450.00. The City Clerk presented the Privilege License Report for new businesses for the month of July 2016 The City Clerk presented report of Mayor and Treasure from the Vicksburg City of Vicksburg Page 8 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 Police Department in the amount of $153,396.02 for July 2016 The City Clerk presented the July 2016 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of July 2016 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of July 2016 Attachments: Supporting documentation following minutes: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting W. ID-16-1106 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 133836, 133837, 133847 through 134092; 972 through 973. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires in the Gas Department (3), Fire Department (1), Police Department (1); Pay Adjustments in the Police Department (6); Correction of Action Forms in the Police Department (3); Resignation in the Parks & Recreation Maintenance Department (1); Retroactive Pay in the City Pool (1); Suspension in the Police Department (1), Gas Department (1);Hearing in the Fire Department (1); Discussion the Gas Department (1), Court Services (1); Permission to Change a Position from Computer Programmer to Computer Technician in the IT Department (1); Permission to Post for Computer Technician in the IT Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Gas Department (3), Fire Department (1), Police Department (1); Pay Adjustments in the Police Department (6); Correction of Action Forms in the Police Department (3); Resignation in the Parks & Recreation Maintenance Department (1); Retroactive Pay in the City Pool (1); Suspension in the Police Department (1), Gas Department (1);Hearing in the Fire Department (1); Discussion the Gas Department (1), Court Services (1); Permission to Change a Position from Computer Programmer to Computer Technician in the IT Department (1); Permission to Post for Computer Technician in the IT Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - City of Vicksburg Page 9 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-1125 New Hires - Gas Department (3) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the New Hires for three (3) Laborers at $7.25 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1139 New Hire - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the New Hire for Paramedic I at $11.04 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1158 New Hire - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Crime Prevention Specialist in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1126 Pay Adjustments - Police Department (6) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for two (2) Patrol Officers from $14.80 per hour to $15.00 per hour, two (2) Patrol Officers from $13.65 per hour to $13.85 per hour, Officer from $15.20 per hour to $15.40 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1127 Correction of Action Forms - Police Department (3) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Correction of Action Forms for two (2) Patrol Officers at $14.95 per hour to Field Training Officer at $15.70 per hour, this action form is to correct the August 10, 2016 action form to reflect $14.95 per hour as the current hourly rate and $15.70($14.95 +.75) as the new hourly rate; Patrol Officer from $17.90 per hour to Field Training Officer at $18.65 per hour to correct the August 10, 2016 action form. These actions occurred in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1128 Resignation - Parks & Recreation Maintenance Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from Laborer in the Parks & Recreation Maintenance Department, effective August 16, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1129 Retroactive Pay - Pool (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Retroactive Pay for Lifeguard at $7.75 per hour to Head Lifeguard at $8.00 per hour in the Recreation City Pool. Effective retro pay was between May 02, 2016 until August 02, 2016. Total regular hours worked during this period were, regular 336.63x.25=$84.15. Total due to employee is $84.15. The motion was adopted unanimously by the following vote: City of Vicksburg Page 10 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1135 Suspension - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Suspension for a Police Officer for one (1) day in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1136 Suspension - Street Department (1) This Agenda Item was removed. J. ID-16-1157 Suspension - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Suspension for a Laborer for five (5) days in the Gas Department, for violation of the City of Vicksburg's Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-1131 Discussion - Public Works Department This Agenda Item has been removed. M. ID-16-1132 Discussion - Animal Control Department This Agenda Item has been removed. N. ID-16-1133 Discussion - Gas Department Also present was Dane Lovell, James Moore, and Damon Stamps On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen held a discussion and decided to Suspend a Meter Reader pending termination in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-1134 Discussion - Court Services (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen held a discussion on a request from a Deputy Municipal Clerk to take more breaks than allowed. The Mayor and Aldermen approved the request, but the Deputy Municipal Clerk will be charged for the additional breaks in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-1183 Permission to Change a position from Computer Programmer to Computer Tech On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to change Programmer Position to Computer Technician Position in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-16-1184 Permission to Post - Computer Tech - IT Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Post for Computer Technician in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield left the Board Meeting while in Executive Session K. ID-16-1130 Hearing - Fire Department (1) Also present: Chief Charles Atkins, Patrick Webb City of Vicksburg Page 11 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final August 25, 2016 On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen held a second Hearing on a Firefighter's split sample drug test with the same positive results as the first. The motion to terminate was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield R. ID-16-1425 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield Adjournment On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, September 06, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield City of Vicksburg Page 12 Printed on 11/10/2016