Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, September 9, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Budget Amendments (ID-16-1245) Approve the following Request from the Vicksburg Main Street Program (ID-16-1246) 1) Permission to hold the 7th Annual Bricks and Spokes bike ride on Saturday, October 01, 2016 and Purchase Promotional Items not to exceed $2,000.00 for this event 2. Advertisement for the 7th Annual Bricks and Spokes to be held on Saturday, October 01, 2016, not to exceed $1,000.00 Accept the Recommendation of the Brownfields Consultant Selection Committee to Award the Request for Qualifications to PPM Consultants, Inc. of Flowood, Mississippi for the EPA Citywide ESA Grant (ID-16-1247) DELETE: Executive Session: Suspension - Gas Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-1211 Proclamation - Child Passenger Safety Week/National Seat Check Saturday 2016 Attachments: Child Passenger Safety Week Mayor Flaggs presented a Proclamation - Child Passenger Safety Week/National Seat Check Saturday 2016 Routine Agenda: A. ID-16-1173 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of September 2016 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. B. ID-16-1210 Approve Additions to Employee Driving List: 1. Thorne Sims, Bennard Craft, Patrick Thomas - Gas Department 2. Elizabeth Sullivan - Ambulance Department City of Vicksburg Page 1 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final September 9, 2016 Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Additions to Employee Driving List: 1. Thorne Sims, Bennard Craft, Patrick Thomas - Gas Department; 2. Elizabeth Sullivan - Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1212 Approve request from Jessica Lloyd for permission to organize a "Unity Prayer Walk" on Saturday, September 10, 2016 Attachments: Unity Prayer Walk On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Jessica Lloyd for permission to organize a "Unity Prayer Walk" on Saturday, September 10, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1185 Accept Recommendation of Allen & Hoshall to award base bid plus Alternate No. 1 and contract for Roof Replacement for Gas Office and Airport to Independent Roofing Systems (Base Bid - $134,638.00 + Alternate No. 1 - $28,298.00) for a total amount of $162,936.00 Attachments: Roof Water & Gas and Airport On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Recommendation of Allen & Hoshall to award base bid plus Alternate No. 1 and contract for Roof Replacement for Gas Office and Airport to Independent Roofing Systems (Base Bid - $134,638.00 + Alternate No. 1 - $28,298.00) for a total amount of $162,936.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1213 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1301 Bay Street,PPIN 16228; owned by Gary Guice & James Smoots (cut grass/weeds; remove trash & debris) 1307 Bay Street, PPIN 16227; owned by Gennie B. Smoots (cut grass/weeds; remove trash & debris) 1111 Crawford St., PPIN 18910; owned by Kent Smith (cut grass/weeds; remove trash & debris) 1316 Grove Street, PPIN 18790; owned by Jason & Haymond Adrean Hubbard et al (cut grass/weeds; remove trash & debris; remove dilapidated building) 1208 Harrison Street, PPIN 18238; owned by Patricia Englebert & Yvonne Birdsong (cut grass/weeds; remove trash & debris) 103 Lovers Lane, PPIN 19874;owned by Joseph Lewis Jr. c/o Berteal Rogers (cut grass/weeds; remove trash & debris) 1321 Main Street, PPIN 18673; owned by Patrice L. Rose (cut grass/weeds; remove trash & debris) 809 Third North, PPIN 17514; owned by Berteal Rogers (cut grass/weeds; remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1111Crawford St., PPIN 18910; owned by Kent Smith (cut grass/weeds; remove trash & debris) - Granted thirty (30) day extension 1316 Grove Street, PPIN 18790; owned by Jason & Haymond Adrean Hubbard et City of Vicksburg Page 2 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final September 9, 2016 al (cut grass/weeds) - Complied (remove trash & debris; remove dilapidated building) - granted thirty (30) day extension 1208 Harrison Street, PPIN 18238; owned by Patricia Englebert & Yvonne Birdsong (cut grass/weeds; remove trash & debris) - Complied 103 Lovers Lane, PPIN 19874;owned by Joseph Lewis Jr. c/o Berteal Rogers (cut grass/weeds; remove trash & debris) - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E.1 ID-16-1245 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E.2 ID-16-1246 Approve the following Request from the Vicksburg Main Street Program: 1. Permission to hold the 7th Annual Bricks and Spokes bike ride on Saturday, October 1, 2016 and Purchase Promotional Items not to exceed $2,000.00 for this Even 2. Advertisement for the 7th Annual Bricks and Spokes to be held on Saturday, October 1, 2016 not to exceed $1,000.00 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Request from the Vicksburg Main Street Program: 1) Permission to hold the 7th Annual Bricks and Spokes bike ride on Saturday, October 1, 2016 and Purchase Promotional Items not to exceed $2,000.00 for this Event; 2) Advertisement for the 7th Annual Bricks and Spokes to be held on Saturday, October 1, 2016 not to exceed $1,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E.3 ID-16-1247 Accept the Recommendation of the Brownfields Consultant Selection Committee to Award the Request for Qualifications to PPM Consultants, Inc. of Flowood, Mississippi for the EPA Citywide ESA Grant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Recommendation of the Brownfields Consultant Selection Committee to Award the Request for Qualifications to PPM Consultants, Inc. of Flowood, Mississippi for the EPA Citywide ESA Grant . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: F. ID-16-1214 Authorize Mayor to execute Agreement to transfer 2015 Bond Financing files to Butler Snow, LLP Attachments: Bond Financing On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement to transfer 2015 Bond Financing files to Butler Snow, LLP. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1215 Authorize Mayor to execute Change Order #1 with Stantec Consulting Services, Inc. for Kemp Bottom Road Bridge Attachments: Change Order #1 - Kemp Bottom Bridge On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #1 with Stantec Consulting Services, Inc. for Kemp Bottom Road Bridge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1216 Authorize Mayor to execute Change Order #2 with Stantec Consulting Services, Inc. for City Parking Lot Paving Project 2016 City of Vicksburg Page 3 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final September 9, 2016 Attachments: Change Order #2 - Halls Ferry Parking Lot Paving On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #2 with Stantec Consulting Services, Inc. for City Parking Lot Paving Project 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1217 Authorize Mayor to Execute Contract Extension with Merit Health River Region Attachments: Merit Health On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract Extension with Merit Health River Region. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-1219 Authorize Mayor to execute Contract for Services for "Downtown at Dusk" with: 1. Ranger's Sound and Lighting Company 2. Moses Brown Attachments: David Adams Moses Brown On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services for "Downtown at Dusk" with: 1. Ranger's Sound and Lighting Company; 2. Moses Brown. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting. Docket of Claims: K. ID-16-1181 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 134093 through 134320; 974 through 981. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for New Hire in the Right of Way Department (1), Police Department (1); Resignations in the Sewer Department (2); Retirement in the Community Service Department (1); Termination in the Gas Department (1); Discussion in the Animal Control Department (1); Public Works Department (1); Permission to Post for Laborer in the Sewer Department (1), Post for Foreman in the Sewer Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to City of Vicksburg Page 4 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final September 9, 2016 discuss Personnel Action Forms for New Hire in the Right of Way Department (1), Police Department (1); Resignations in the Sewer Department (2); Retirement in the Community Service Department (1); Termination in the Gas Department (1); Discussion in the Animal Control Department (1); Public Works Department (1); Permission to Post for Laborer in the Sewer Department (1), Post for Foreman in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Carolyn Butler - Human Resource Associate, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-1221 New Hire - Right of Way Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Seasonal Laborer at $7.25 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1222 New Hire - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Crime Prevention Specialist at $10.00 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1223 Resignations - Sewer Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignations from a Laborer effective September 08, 2016 and a Foreman effective September 07, 2016 in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1224 Retirement - Community Service Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Retirement from Foreman in the Community Service Department, effective August 31,2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1225 Suspensions - Gas Department (2) This Agenda Item was deleted at the beginning of the Board Meeting. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1226 Termination - Gas Department (1) This Agenda Item was moved to September 19, 2016 Board Meeting. G. ID-16-1227 Discussion - Animal Control Department (1) This Agenda Item was moved to September 19, 2016 Board Meeting. H. ID-16-1228 Discussion - Public Works Department (1) This Agenda Item moved to September 19, 2016 Board Meeting. I. ID-16-1229 Permission to Post - Laborer - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Post for Laborer in the Sewer Department. The motion was adopted unanimously by the following City of Vicksburg Page 5 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final September 9, 2016 vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-1230 Permission to Post - Foreman - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Foreman in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-1466 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, September 15, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 11/10/2016