Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, September 30, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Volunteer Agreement/Release Form and Policies for Vicksburg Animal Control (ID-16-1348) Adopt Resolution fo the City of Vicksburg, Mississippi, Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for the Issuance of State General Obligation Bonds (ID-16-1349) Authorize the Mayor to Execute Contract for the Planning and Design of a New Entry Gate at Beulah Cemetery with Durrell Design Group, LLC (ID-16-1350) Authorize Mayor to Execute Annual Service Agreement with Motorola Solutions (ID-16-1351) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-1321 Proclamation - Domestic Violence Awareness Month Attachments: Proclamation - Domestic Violence Mayor Flaggs presented a Proclamation Declaring October as Domestic Violence Awareness Month to Georgia Grodowitz/Anna Tillotson Minutes: A. ID-16-1293 Adopt Board Meeting Minutes for: 1. July 25, 2016 2. August 01, 2016 3. August 04, 2016 This Agenda Item was tabled. Routine Agenda: A. ID-16-1305 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for September 30, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1328 Authorize Mayor to Execute Local Procurement Request to Modify City of Vicksburg Page 1 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final September 30, 2016 Upgrade to Radio System Attachments: Procurement Request On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Local Procurement Request to Modify Upgrade to Radio System. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: C. ID-16-1320 Ratify Mayor's Execution of Grant Agreement Modification No. 2 with Mississippi Department of Environmental Quality for Local Government Solid Waste Assistance Program Attachments: Grant Agreement - Solid Waste Program On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ratify the Mayor's Execution of Grant Agreement Modification No. 2 with Mississippi Department of Environmental Quality for Local Government Solid Waste Assistance Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1329 Authorize Mayor to Execute Contract with Fordice Construction Company for Construction of Fire Station Attachments: Construct Fire Station On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with Fordice Construction Company for Construction of Fire Station. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D.1 ID-16-1348 Adopt Volunteer Agreement/Release Form and Policies for Vicksburg Animal Control On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Volunteer Agreement/Release Form and Policies for Vicksburg Animal Control . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D.2 ID-16-1349 Adopt Resolution of the City of Vicksburg, Mississippi, Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for the Issuance of State General Obligation Bonds On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution of the City of Vicksburg, Mississippi, Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for the Issuance of State General Obligation Bonds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-156 D.3 ID-16-1350 Authorize the Mayor to Execute Contract for the Planning and Design of a New Entry Gate at Beulah Cemetery with Durrell Design Group, LLC On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract for the Planning and Design of a New Entry Gate at Beulah Cemetery with Durrell Design Group, LLC. Not to exceed $7,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 2 Printed on 11/10/2016 Board of Mayor and Aldermen Minutes - Final September 30, 2016 D.4 ID-16-1351 Authorize Mayor to Execute Annual Service Agreement with Motorola Solutions On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Annual Service Agreement with Motorola Solutions. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting. Docket of Claims: E. ID-16-1318 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 134547 through 134730; 985 and 986. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 03, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 3 Printed on 11/10/2016