Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, November 23, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Nancy Thomas 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve Sponsorship for The James Fuzzy Johnson Basketball Winter Program in the amount of $4,000.00 (ID-17-0057) Authorize Mayor to Execute Contract for Services with Michael Phelps as part of the 2016 Youth Basketball Clinic at the Jackson Street Community Center (ID-17-0057) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-16-1599 Adopt Board Meeting Minutes for: 1. October 25, 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: 1. October 25, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-16-1589 Discuss Occupant Protection Grant Report On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Occupant Protection Grant Report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1624 Approve request from Vicksburg Main Street Board of Directors to reappoint Walter Osborne as City Ex-Officio Attachments: Main Street Re-appointment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Vicksburg Main Street Board of Directors to reappoint Walter Osborne as City Ex-Officio. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1560 Approve rate increase for ambulance services Attachments: Ambulance Rates On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and City of Vicksburg Page 1 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 23, 2016 Aldermen voted to approve the rate increase for ambulance services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1588 Declare Surplus the following vehicles and authorize to be sold at next auction: 005007 - Police Department - 1985 Chevrolet - VIN 417698 006143 - Building Maintenance Department - 1999 Ford Explorer - VIN C26697 006199 - Gas Department - 2000 Ford Ranger - VIN B88896 006223 - Vehicle Maintenance Department - 2002 Chevrolet - VIN 193375 006225 - Sewer Department - 2002 Dodge - VIN 242230 Attachments: Surplus Vehicles On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare Surplus the following vehicles and authorize to be sold at next auction: 005007 - Police Department - 1985 Chevrolet - VIN 417698; 006143 - Building Maintenance Department - 1999 Ford Explorer - VIN C26697; 006199 - Gas Department - 2000 Ford Ranger - VIN B88896; 006223 - Vehicle Maintenance Department - 2002 Chevrolet - VIN 193375; 006225 - Sewer Department - 2002 Dodge - VIN 242230. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1607 Authorize City Clerk to Advertise Sealed Bids for: 1. Medium Duty Dump Truck Attachments: Medium Duty Dump Truck On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to Advertise Sealed Bids for: 1. Medium Duty Dump Truck. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1625 Accept Grant Award from Mississippi Office of Homeland Security and Authorize Mayor to Execute Cooperative Agreement between City and Mississippi Department of Public Safety [BLUE INK] Attachments: Homeland Grant On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Grant Award from Mississippi Office of Homeland Security and Authorize Mayor to Execute Cooperative Agreement between City and Mississippi Department of Public Safety [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1608 Approve request for advertisement in the amount of $500.00 from The Magnolia Crappie Club Attachments: Tournament Fishing Mayor Flaggs stated that purchasing an advertisement from The Magnolia Crappie Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from The Magnolia Crappie Club in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1567 Rescind Resolution from November 7, 2016 board meeting for Special Assessment for 2427 Oak Street, PPIN 15156 and Adopt Resolution to Establish Special Assessment for 2428 Oak Street, PPIN 15156; owned City of Vicksburg Page 2 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 23, 2016 by State of Mississippi Attachments: Special Assessment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to rescind the Resolution from November 7, 2016 board meeting for Special Assessment for 2427 Oak Street, PPIN 15156 and Adopt Resolution to Establish Special Assessment for 2428 Oak Street, PPIN 15156; owned by State of Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1609 Accept Letters for Cost of Cutting and Cleaning Lots/Demolition and Site Clearing and Adopt Resolution/Order to Establish Special Assessments for the following properties: 1. 112 Meadowvale Drive, PPIN 20390; owned by Rochelle D. Williams 2.1311 Jefferson Street, PPIN 19336; owned by State of Mississippi 3. 911 Meadow Street, PPIN 17246; owned by State of Mississippi 4. 922 Meadow Street, PPIN 24417; owned by State of Mississippi 5. 1307 Bay Street, PPIN 16227; owned by Gennie Smoots 6. 3908 Raleigh Street, PPIN 15696; owned by Willie E. Jones 7. 1301 Bay Street, PPIN 16228; owned by Gary Guice & James Smoots 8. 1717 Grove Street, PPIN 17619; owned by G.J. Tax Sale Properties, LLC 9. 1015 Adams Street, PPIN 18618; owned by Warren County Attn: John Smith Attachments: Special Assessment 2 The Letters (Statements) and Resolutions/Orders on the following properties were presented to the Board: 112 Meadowvale Drive, PPIN 20390; owned by Rochelle D. Williams 1311 Jefferson Street, PPIN 19336; owned by State of Mississippi 911 Meadow Street, PPIN 17246; owned by State of Mississippi 922 Meadow Street, PPIN 24417; owned by State of Mississippi 1307 Bay Street, PPIN 16227; owned by Gennie Smoots 3908 Raleigh Street, PPIN 15696; owned by Willie E. Jones 1301 Bay Street, PPIN 16228; owned by Gary Guice & James Smoots 1717 Grove Street, PPIN 17619; owned by G.J. Tax Sale Properties, LLC 1015 Adams Street, PPIN 18618; owned by Warren County Attn: John Smith. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots/demolition and Adopt the following Resolutions/Orders establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.1 ID-17-0057 Approve Sponsorship for The James Fuzzy Johnson Basketball League Winter Program in the amount of $4,000.00 Mayor Flaggs stated that purchasing an advertisement from The James "Fuzzy" Johnson Basketball League will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The James"Fuzzy" Johnson Basketball League in the amount of $4,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Ordinances: J. ID-16-1586 Accept Petition of Mississippi Hardware Company to Close and Vacate that Certain Portion of Gordon Street Extended in the City of Vicksburg, Mississippi City of Vicksburg Page 3 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 23, 2016 Attachments: Petition - Gordon Street On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Petition of Mississippi Hardware Company to Close and Vacate that Certain Portion of Gordon Street Extended in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-1587 Adopt an Ordinance Closing and Vacating that Certain Portion of Gordon Street Extended Located in the City of Vicksburg, Mississippi Attachments: Ordinance - Gordon Street On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Ordinance Closing and Vacating that Certain Portion of Gordon Street Extended Located in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2016-004 Contracts: L. ID-16-1598 Authorize Mayor to Execute Certificate of Substantial Completion with Fordice Construction for Lee Street Pavilion Project Attachments: Certificate Pavilion On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Certificate of Substantial Completion with Fordice Construction for Lee Street Pavilion Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.1 ID-17-0058 Authorize Mayor to Execute Contract for Services with Michael Phelps as part of the 2016 Youth Basketball Clinic at the Jackson Street Community Center On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract for Services with Michael Phelps as part of the 2016 Youth Basketball Clinic at the Jackson Street Community Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: M. ID-16-1561 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-1562 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget City of Vicksburg Page 4 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 23, 2016 Attachments: City Sexton Privilege License Mayor & Treasure The City Sexton presented report of collections, account opening graves, etc. for the month of November 2016 as follows: Riles Funeral Home - $1,075.00; Dillon Chisley Funeral Home - $1,250.00; Fisher Funeral Home - $625.00; Glenwood Funeral Home - $550.00; Jefferson Funeral Home - $1,100.00; Miscellaneous - $650.00. The City Clerk presented the Privilege License Report for new businesses for the month of November 2016 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $150,043.73 for November 2016 The City Clerk presented the November 2016 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of November 2016 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of November 2016 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for New Hire in the Street Department (1), Gas Department (1); Rescind Board Approved Pay Adjustment in the Sewer Department (1); Terminations in the Recreation/City Pool (8); Termination in the Recreation /Jackson Street (1), Gas Department (1); Permission to Post for Part-Time Animal Control Officer in the Animal Control Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Street Department (1), Gas Department (1); Rescind Board Approved Pay Adjustment in the Sewer Department (1); Terminations in the Recreation/City Pool (8); Termination in the Recreation /Jackson Street (1), Gas Department (1); Permission to Post for Part-Time Animal Control Officer in the Animal Control Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-1591 New Hire - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Equipment Operator at $15.50 per hour in the Street Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 23, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1592 New Hire - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Laborer at $8.00 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1593 Rescind Board Approved Pay Adjustment - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind Board Approved Pay Adjustment effective October 12, 2016 for Foreman in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1594 Terminations - Recreation/City Pool (8) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Terminations for Three (3) WSI Lifeguards, Two (2) Lifeguards, Three (3) Cage Operators, Recreation/City Pool (8). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1595 Termination - Recreation/Jackson Street (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination for Mission Park Worker in the Recreation/Jackson Street Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1596 Termination - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination for Laborer in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1597 Permission to Post - Part-Time Animal Control Officer - Animal Control Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Part-Time Animal Control Officer in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0091 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: O. ID-16-1563 Approve Claims Docket Mayor Flaggs recused himself from the Board Meeting. Alderman Thompson is now Mayor Pro-Tem Thompson. The City Clerk presented the Docket of Claims numbering 135431 through 135635; 1006 through 1008. On motion of Alderman Mayfield, save and except check number 135479 for Entergy / Eastern Region, seconded by Mayor Pro-Tem Thompson, the Mayor City of Vicksburg Page 6 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 23, 2016 Pro-Tem and Alderman voted to approve the Claims Docket. Voting aye: Mayor Pro-Tem Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Thompson is now Alderman Thompson. Alderman Mayfield recused himself from the Board Meeting. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket check number 135479 for Entergy / Eastern Region. Voting aye: Mayor Flaggs, Alderman Thompson. None voting nay, the motion was unanimously adopted. Adjournment On motion of Alderman Thompson, seconded by Mayor Flaggs, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 05, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 2/8/2017