Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, November 21, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Proclamation - Vicksburg Alumnae Chapter Delta Sigma Theta Sorority, Inc. Charter Members Day (ID-16-1620) Rescind the Revised On-Call Pay Policy which was Adopted on September 19, 2016 with an effective date of October 01, 2016 (ID-16-1621) Authorize Mayor to Execute Agreement to Equally Divide Cost of Installation of Gravity Sewer Line Down Maxwell Drive (ID-16-1622) Authorize Mayor to Execute Contract for Services with Tommie Green, Jr. to provide Entertainment Services for Pavilion Re-Opening December 01, 2016 (ID-16-1623) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-1571 Employee Anniversaries: 1. 10 years of service: Sewer Department - Walter Smith Mayor Flaggs recognized Walter Smith in the Sewer Department; with ten (10) years of service. The Mayor and Aldermen congratulated Walter Smith for his years of service with the City of Vicksburg. B. ID-16-1558 Proclamation - Civil Air Patrol Week Attachments: Civil Air Patrol Mayor Flaggs presented a Proclamation Declaring November 18-21, 2016 as Civil Air Patrol Week B.1 ID-16-1620 Proclamation - Vicksburg Alumnae Chapter Delta Sigma Theta Sorority, Inc. Charter Members Day Mayor Flaggs presented a Proclamation Honoring the Vicksburg Alumnae Chapter Delta Sigma Theta Sorority, Inc. Charter Members Day Minutes: A. ID-16-1568 Adopt Board Meeting Minutes for: 1. October 10, 2016 2. October 17, 2016 City of Vicksburg Page 1 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 21, 2016 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: October 10, 2016 and October 17, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-16-1564 Receive Vicksburg Police Department Crime Statistic Report for October 2016 Attachments: Crime Stats On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Vicksburg Police Department Crime Statistic Report for October 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1585 Authorize City Clerk to advertise Sealed Bids for: 1. New Primary Clarifier #1 at Waste Water Treatment Facility Attachments: New Clarifier Bid Adv On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to Advertise Sealed Bids for New Primary Clarifier #1 at Waste Water Treatment Facility. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1565 Authorize issuance of requisition number 1701183 in the amount of $51,673.20 to Emergency Equipment Professional, Inc. for the purchase of Self-contained breathing apparatus for the Fire Department [State Contract] Attachments: Requisition 1701183 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize issuance of requisition number 1701183 in the amount of $51,673.20 to Emergency Equipment Professional, Inc. for the purchase of Self-contained breathing apparatus for the Fire Department [State Contract]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1582 Ratify Application for FLAP Grant on Behalf of Civil War Trust Attachments: FLAP Grant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ratify Application for FLAP Grant on Behalf of Civil War Trust. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1559 Approve request for advertisement from Football University Team Mississippi [Mayor's Discretionary Funds] Attachments: Football Ad Mayor Flaggs stated that purchasing an advertisement from Football University Team Mississippi will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from Football University Team Mississippi [Mayor's Discretionary Fund] in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1570 Approve request for sponsorship in the amount of $2,500.00 from Dr. City of Vicksburg Page 2 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 21, 2016 Martin Luther King, Jr. Memorial Day Committee; First Mississippi Chapter of Blacks in Government; and the Vicksburg Branch NAACP for Dr. Martin Luther King, Jr. Celebration [Mayor's Discretionary Funds] Attachments: MLK Ad Mayor Flaggs stated that purchasing an advertisement from Rev. Dr. Martin Luther King, Jr. Memorial Day Committee; First Mississippi Chapter of Blacks in Government; and the Vicksburg Branch NAACP will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Rev. Dr. Martin Luther King, Jr. Memorial Day Committee; First Mississippi Chapter of Blacks in Government; and the Vicksburg Branch NAACP for the Rev. Dr. Martin Luther King, Jr. Celebration [Mayor's Discretionary Funds] in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1569 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2514 Oak Street, PPIN 15151; owned by Trena D. Taggart (cut grass/weeds; remove trash & debris) 2513 Oak Street, PPIN 15171; owned by Ida Moore (cut grass/weeds; remove trash & debris) Spouts Spring Road, PPIN 14533; owned by The State of Mississippi (cut grass/weeds; remove trash & debris) Spouts Spring Road, PPIN 14531; owned by Grant Milton Jr.; (cut grass/weeds; remove trash & debris) Spout Spring Road, PPIN 14532; owned by Grant Milton Jr.; (cut grass/weeds; remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G-1 ID-16-1621 Rescind the Revised On Call Policy which was Adopted on September 19, 2016 with an effective date of October 1, 2016 On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to rescind the Revised On-Call Pay Policy which was Adopted on September 01, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G-2 ID-16-1622 Authorize Mayor to Execute Agreement to Equally Divide Cost of Installation of Gravity Sewer Line Down Maxwell Drive Attachments: Ramesch Patel Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement with Ramesch Patel to Equally Divide Cost of Installation of Gravity Sewer Line Down Maxwell Drive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: City of Vicksburg Page 3 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 21, 2016 H. ID-16-1584 Authorize Mayor to Execute Memorandum of Understanding Between The Mississippi Wireless Communication, Warren County, Mississippi, and the City of Vicksburg, Mississippi Attachments: Wireless Commission On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Memorandum of Understanding Between The Mississippi Wireless Communication, Warren County, Mississippi, and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H.1 ID-16-1623 Authorize Mayor to Execute Contract for Services with Tommie Green, Jr. to provide Entertainment Services for Pavilion Re-Opening December 1, 2016 Attachments: Tommie Green, Jr. Contract On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract for Services with Tommie Green, Jr. to provide Entertainment Services for Pavilion Re-Opening December 01, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Sewer Department (1); Pay Adjustment in the Cemetery Department (1), Vehicle Maintenance Department (1), Police Department (2), Court Services (1); Retro Pay Adjustment in Court Services (1); Rescind Board Approved Pay Adjustment in the Fire Department (1); Permission to Post for Foreman in the Sewer Department (1) Post for Mechanic in the Parks and Recreation Maintenance Department (1); Discussion in the Animal Control Department. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Sewer Department (1); Pay Adjustment in the Cemetery Department (1), Vehicle Maintenance Department (1), Police Department (2), Court Services (1); Retro Pay Adjustment in Court Services (1); Rescind Board Approved Pay Adjustment in the Fire Department (1); Permission to Post for Foreman in the Sewer Department (1) Post for Mechanic in the Parks and Recreation Maintenance Department (1); Discussion in the Animal Control Department. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-1572 Longevity - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Foreman from $12.11 per hour to $12.19 per hour in the Sewer Department, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 21, 2016 B. ID-16-1573 Pay Adjustment - Cemetery Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Pay Adjustment for Administrative Assistant from $10.50 per hour to $10.71 per hour in the Cemetery Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1574 Pay Adjustment - Vehicle Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Pay Adjustment for Mechanic II from $14.00 per hour to $14.39 per hour in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1575 Pay Adjustments - Police Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Pay Adjustments for Police Officer from $14.85 per hour to $15.00 per hour; Secretary II from $9.50 per hour to $9.81 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1576 Pay Adjustment - Court Services (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Pay Adjustment for Judge Pro-Tem from $100.00 per hour to $102.00 per hour in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1577 Retro Pay Adjustment - Court Services (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Retro Pay Adjustment for Judge Pro-Tem in Court Services. Retro Pay is for hours worked between the dates of October 12, 2016 and November 08, 2016. The difference in the pay was $2.00, total regular hours worked = 18.33 x $2.00 = $36.66. Total retro pay due is $36.66. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1578 Rescind Board Approved Pay Adjustment - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Rescind Board Approved Pay Adjustment effective October 12, 2016 for Firefighter in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1579 Permission to Post - Foreman - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Foreman in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1580 Permission to Post - Mechanic - Parks and Recreation Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Request to Post for Mechanic in the Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-1581 Discussion - Animal Control Department City of Vicksburg Page 5 Printed on 2/8/2017 Board of Mayor and Aldermen Minutes - Final November 21, 2016 A discussion was held. No action was taken. ID-17-0055 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, November 23, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 2/8/2017