Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, January 3, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Vicksburg Convention Center Update (ID-17-0104) Approve Request from Sylvester Walker for Advertisement and Sponsorship with the Dr. Martin Luther King, Jr. Parade (ID-17-105) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-1751 Employee Anniversary (3) 1. 20 Years of Service - Dane Lovell - Water Maintenance Department 2. 5 Years of Service - William Erves - Gas Distribution 3. 5 Years of Service - Vincent McRaven - Fire Department Mayor Flaggs recognized Dane Lovell in the Water Maintenance Department with twenty (20) years of service. William Erves in the Gas Distribution Department, Vincent McRaven in the Fire Department with five (5) years of service. The Mayor and Aldermen congratulated Dane Lovell, William Erves and Vincent McRaven for their years of service with the City of Vicksburg. A.1 ID-17-0104 Vicksburg Convention Center Update Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of January 2017, and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. Routine Agenda: A. ID-16-1681 Receive Sealed Bids for: 1. Medium Duty Dump Truck On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Medium Duty Dump Truck in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. MEDIUM DUTY DUMP TRUCK: BURROUGHS COMPANIES, 3626 Industrial Blvd.; Laurel, MS 39440 Total Bid: $90,661.00 KENWORTH OF MISSISSIPPI, 421 Hwy 49 South; Richland, MS 398218 City of Vicksburg Page 1 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 3, 2017 Total Bid: $77,494.88 EMPIRE TRUCK, 373 Hwy 49 South; Richland, MS 39218 Total Bid: $84,085.62 EMPIRE TRUCK, 373 Hwy 49 South; Richland, MS 39218 Total Bid: $80,640.62 (Different Warranty) TRI STATE TRUCK SALES, 412 Hwy 49 South; Richland, MS 39218 Total Bid: $79,486.18 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1734 Hearing to determine whether or not the properties listed on the Community Development Agena are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1223 Harrison St., PPIN 18873; owned by George Maurice Carr (cut grass/weeds, remove trash & debris, remove dilapidated building) 1418 Oakland St., PPIN 16171; owned by Delesselyn Leola Watson (remove dilapidated building, remove inoperable vehicles) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1730 Approve request for Advertisement from the Omicron Rho Lambda Educational Foundation, Inc. Omicron Rho Lambda Chapter Alpha Phi Alpha Fraternity, Inc. for the 28th Annual Dr. Martin Luther King, Jr. Scholarship Breakfast held on January 16, 2017 Attachments: Dr. Martin Luther King Jr. Scholarship Breakfast Mayor Flaggs stated that purchasing an advertisement from Omicron Rho Lambda Educational Foundation, Inc. Omicron Rho Lambda Chaper Alpha Phi Alpha Fraternity, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Omicron Rho Lambda Educational Foundation, Inc. Omicron Rho Lambda Chaper Alpha Phi Alpha Fraternity, Inc. for the 28th Annual Dr. Martin Luther King, Jr. Scholarship Breakfast held on January 16, 2017, in the amount of $1,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C.1 ID-17-0105 Approve Request from Sylvester Walker for Advertisement and Sponsor with the Dr. Martin Luther King, Jr. Parade Mayor Flaggs stated that purchasing an advertisement from Sylvester Walker will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and City of Vicksburg Page 2 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 3, 2017 unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from Sylvester Walker for the Rev. Dr. Martin Luther King, Jr. Parade to be on January 14, 2017, in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1731 Approve request from The Center for Pregnancy Choice to hold their Walk for Life Event on Saturday, April 22, 2017, from 8:00 a.m. - 1:30 p.m., along with the following: 1. Vicksburg Police Department Assistance 2. Blocking Crawford from Cherry Street to the Dead End (through traffic only) 3. Blocking Adams Street from Clay Street to South Street (fully) Attachments: Walk for LIfe 2017 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from The Center for Pregnancy Choice to hold their Walk for Life Event on Saturday, April 22, 2017 from 8:00 a.m. - 1:30 p.m., along with the following: 1. Vicksburg Police Department Assistance; 2. Blocking Crawford from Cherry Street to the Dead End (through traffic only); 3. Blocking Adams Street from Clay Street to South Street (fully). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1736 Approve request from Vicksburg Main Street for sponsor advertisement for the River Revelers Masked Ball held at the Convention Center on January 18, 2017 Attachments: Main Street - River Revelers Masked Ball Mayor Flaggs stated that purchasing an advertisement from Vicksburg Main Street will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Main Street for the River Revelers Masked Ball held at the Convention Center on January 18, 2017 in the amount of $5,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1737 Approve request from the Women's Minor League Basketball Association for sponsor advertisement for the Youth Basketball Camp held at the Jackson Street Center on March 11 and 12, 2017 Attachments: WMLBA Mayor Flaggs stated that purchasing an advertisement from Women's Minor League Basketball Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Women's Minor League Basketball Association for the Youth Basketball Camp held at the Jackson Street Center on March 11 and 12, 2017 in the amount of $5,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1729 Accept Letter from Mississippi Development Authority Granting an Extension on the North Frontage Road to Wisconsin Avenue Project until March 31, 2017 Attachments: CAP - Loan On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Letter from Mississippi Development Authority Granting an Extension on the North Frontage Road to Wisconsin Avenue Project City of Vicksburg Page 3 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 3, 2017 until March 31, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: H. ID-16-1728 Adopt Resolution to Accept Donations from Casinos for Waterfront Improvements and Accept Check for $1,250.00 Attachments: Resolution - Casinos On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Accept Donations from Casinos for Waterfront Improvements and Accept Check for $1,250.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-179 I. ID-16-1735 RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI GIVING NOTICE OF ITS INTENTION TO AMEND THE SPECIAL CHARTER OF THE CITY OF VICKSBURG TO AMEND THE PROVISION REGARDING THE INSPECTION OF CITY BOOKS BY PROVIDING FOR COMPLIANCE WITH THE MISSISSIPPI PUBLIC RECORDS ACT, TO AMEND THE CORPORATE OFFICERS AND PROVIDE FOR THE APPOINTMENT OF CORPORATE OFFICERS, TO REQUIRE CORPORATE OFFICERS APPOINTED ON OR AFTER JULY 3, 2017 TO BE QUALIFIED ELECTORS OF THE CITY OF VICKSBURG UNLESS ALREADY EMPLOYED AND LIVING OUTSIDE OF THE CITY LIMITS, TO DELETE PROVISIONS RELATING TO THE ELECTION OF CITY OFFICERS BY QUALIFIED VOTERS, TO AMEND THE PROVISION REGARDING THE JURISDICTION OF THE MUNICIPAL COURT TO COMPLY WITH STATE LAW; TO AMEND THE PROVISION REGARDING APPEALS FROM MUNICIPAL COURT TO COMPLY WITH STATE LAW; TO AMEND THE PROVISION REGARDING THE ASSESSOR AND COLLECTOR OF TAXES; TO AMEND THE PROVISIONS REGARDING THE MUNICIPAL COURT CLERK; TO AMEND THE PROVISION REGARDING THE CITY SEXTON; TO AMEND THE PROVISIONS REGARDING THE MEETINGS OF THE BOARD OF MAYOR AND ALDERMEN; TO AMEND THE PROVISIONS REGARDING THE CITY JAIL AND CITY PRISONERS; TO AMEND THE PROVISION REGARDING THE BUILDING AND REPAIRING OF SIDEWALKS; TO AMEND THE PROVISION REGARDING THE SPEED OF HORSES; TO REPEAL THE PROVISION AUTHORIZING THE APPROPRIATION OF FUNDS TO A PUBLIC HOSPITAL; TO REPEAL THE ESTABLISHMENT, JURISDICTION AND REGULATIONS REGARDING THE VICKSBURG HARBOR AND PORT COMMISSION, AND FOR OTHER RELATED MATTERS Attachments: Resolution - Amend Charter On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI GIVING NOTICE OF ITS INTENTION TO AMEND THE SPECIAL CHARTER OF THE CITY OF VICKSBURG TO AMEND THE PROVISION REGARDING THE INSPECTION OF CITY BOOKS BY PROVIDING FOR COMPLIANCE WITH THE MISSISSIPPI PUBLIC RECORDS ACT, TO AMEND THE CORPORATE OFFICERS AND PROVIDE FOR THE APPOINTMENT OF CORPORATE OFFICERS, TO REQUIRE CORPORATE OFFICERS APPOINTED ON OR AFTER JULY 3, 2017 TO BE QUALIFIED ELECTORS OF THE CITY OF VICKSBURG UNLESS ALREADY EMPLOYED AND LIVING OUTSIDE OF THE CITY LIMITS, TO DELETE PROVISIONS RELATING TO THE ELECTION OF CITY OFFICERS BY QUALIFIED VOTERS, TO AMEND THE PROVISION REGARDING THE JURISDICTION OF THE MUNICIPAL COURT TO COMPLY WITH STATE LAW; City of Vicksburg Page 4 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 3, 2017 TO AMEND THE PROVISION REGARDING APPEALS FROM MUNICIPAL COURT TO COMPLY WITH STATE LAW; TO AMEND THE PROVISION REGARDING THE ASSESSOR AND COLLECTOR OF TAXES; TO AMEND THE PROVISIONS REGARDING THE MUNICIPAL COURT CLERK; TO AMEND THE PROVISION REGARDING THE CITY SEXTON; TO AMEND THE PROVISIONS REGARDING THE MEETINGS OF THE BOARD OF MAYOR AND ALDERMEN; TO AMEND THE PROVISIONS REGARDING THE CITY JAIL AND CITY PRISONERS; TO AMEND THE PROVISION REGARDING THE BUILDING AND REPAIRING OF SIDEWALKS; TO AMEND THE PROVISION REGARDING THE SPEED OF HORSES; TO REPEAL THE PROVISION AUTHORIZING THE APPROPRIATION OF FUNDS TO A PUBLIC HOSPITAL; TO REPEAL THE ESTABLISHMENT, JURISDICTION AND REGULATIONS REGARDING THE VICKSBURG HARBOR AND PORT COMMISSION, AND FOR OTHER RELATED MATTERS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-180 Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Water Maintenance Department (1), Gas Distribution (1), Fire Department (1); New Hires in the Fire Department (2); Pay Adjustments in the Police Department (8), Purchasing Department (1), Street Department (1); Resignation in the Senior Center (1); Reinstatement in the Police Department (1); Suspension in the Police Department (1); Termination in the Sewer Department (1); Permission to Post for Part-Time Director in the Senior Center (1), Post for Equipment Operator in the Sewer Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Water Maintenance Department (1), Gas Distribution (1), Fire Department (1); New Hires in the Fire Department (2); Pay Adjustments in the Police Department (8), Purchasing Department (1), Street Department (1); Resignation in the Senior Center (1); Reinstatement in the Police Department (1); Suspension in the Police Department (1); Termination in the Sewer Department (1); Permission to Post for Part-Time Director in the Senior Center (1), Post for Equipment Operator in the Sewer Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield left the Board Meeting Personnel Matters: A. ID-16-1738 Longevity Pay - Water Maintenance Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Longevity Pay for Supervisor from $34.07 per hour to $34.16 per hour in the Water Maintenance Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield B. ID-16-1739 Longevity Pay - Gas Distribution (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Longevity Pay for Dispatcher from $9.98 per City of Vicksburg Page 5 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 3, 2017 hour to $10.07 per hour in the Gas Distribution Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield C. ID-16-1740 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Longevity Pay for Firefighter/Ambulance from $10.72 per hour to $10.78 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield D. ID-16-1741 New Hires - Fire Department (2) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve New Hires for Firefighter III at $9.92 per hour, Firefighter I at $8.90 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield E. ID-16-1742 Pay Adjustments - Police Department (7) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Pay Adjustments for three (3) Officers from $14.20 per hour to $14.40 per hour, Officer from $16.35 per hour to $16.55 per hour, two (2) Officers from $14.00 per hour to $14.20 per hour, Officer from $14.72 per hour to $14.92 per hour. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield F. ID-16-1743 Pay Adjustment - Purchasing Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Pay Adjustment for Purchasing Specialist from $9.50 per hour to $9.81 per hour in the Purchasing Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield G. ID-16-1744 Pay Adjustment - Street Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Pay Adjustment for Equipment Operator from $14.00 per hour to $14.39 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield H. ID-16-1745 Resignation - Senior Center (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to accept Resignation from Assistant Director in the Senior Center, effective December 21, 2016. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield I. ID-16-1746 Reinstatement - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve the Reinstatement for Police Officer at City of Vicksburg Page 6 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 3, 2017 $14.60 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield J. ID-16-1747 Suspension - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Suspension on Police Officer for three (3) consecutive days in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield K. ID-16-1748 Termination - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Termination for Truck Driver in the Sewer Department, effective January 03, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield L. ID-16-1749 Permission to Post - Part-Time Director - Senior Center (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve the Request to Post for Part-Time Director in the Senior Center. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield M. ID-16-1750 Permission to Post - Equipment Operator - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve the Request to Post for Equipment Operator in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield N. ID-17-0172 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield Adjournment On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 10, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 7 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 3, 2017 Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield City of Vicksburg Page 8 Printed on 3/29/2017