Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, January 10, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize Mayor to Execute Contract with Neel~Schaffer for Electrical Switchgear and MMC System Improvements at the Vicksburg Water Treatment Plant as recommended by ESG Operations, Inc. (ID-17-0106) Authorize Mayor to Execute Certificate of Substantial Completion for Vicksburg Airport Terminal Elevator, Project CDBG Project #R-110-374-01-GZ (ID-17-0107) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Public Hearing: A. ID-17-0004 Appeal Hearing: 'A Healing Place' owned by Charmaine McGowan Attachments: Appeal Hearing - A Healing Place On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to open the Appeal Hearing: 'A Healing Place' owned by Charmaine McGowan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to take under advisement the Appeal Hearing: 'A Healing Place' owned by Charmaine McGowan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to close the Appeal Hearing: 'A Healing Place' owned by Charmaine McGowan. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Mayor Flaggs left the Board Meeting. Alderman Thompson is now Mayor Pro-Tem Thompson. Routine Agenda: A. ID-16-1684 Receive Sealed Bids for: 1. New Primary Clarifier No. 1 at WWTF 2. Excavator City of Vicksburg Page 1 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 10, 2017 3. Diesel Forklift 4. Lawn Maintenance On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Board proceeded to open bids submitted for furnishing New Primary Clarifier No. 1 at WWTF, Excavator, Diesel Forklift, Lawn Maintenance in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. NEW PRIMARY CLARIFIER NO. 1 AT WASTE WATER TREATMENT FACILITY: Addendum received bid opening date changed to January 17, 2017 EXCAVATOR: BORDER EQUIPMENT, 2804 Wylds Rd.; Augusta, GA 30909 Total Bid: $140,217.00 STRIBLING EQUIPMENT, LLC, P.O. Box 6038; Jackson, MS 39288 Total Bid: $165,900.00 DEEP SOUTH, JCB, 340 Airport Road; Jackson, MS 39208 Total Bid: $149,500.00 DIESEL FORKLIFT: No Bids Received. LAWN MAINTENANCE: QUALITY CUT LAWN SERVICE, 633 Hutson St; Vicksburg, MS 39183 5% Bid Bond: $118.00 (money order) The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. SMITH LAWN CARE INC., 63 Lake Haven Dr; Vicksburg, MS 39180 5% Bid Bond: $149.95 (cashier check) The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. WESTLING LANDSCAPE, P.O. Box 745; Clinton, MS 39060 5% Bid Bond: $238.00 (cash) The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. Authorized City Clerk to re-advertise sealed bids for Diesel Forklift. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs B. ID-17-0001 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of January 2017 and invited the public to attend. The Mayor Pro-Tem and Alderman thanked Ms. Massey for attending the meeting. C. ID-17-0020 Approve the following request from Elvin and Pamela McFerrin of The McNutt House for the Blues, Brews and BBQ on the 4th of July: 1. Barricade a section of Monroe Street adjacent to The McNutt House between noon and approximately 6:30 p.m. Attachments: The McNutt House On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve the following request from Elvin and Pamela McFerrin of The McNutt House for the Blues, Brews and BBQ on the City of Vicksburg Page 2 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 10, 2017 4th of July: 1. Barricade a section of Monroe Street adjacent to The McNutt House between noon and approximately 6:30 p.m. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs D. ID-17-0002 Approve request for Advertisement from River 101.3, KHits 104.5, and 92.7 The Touch for the Chili for Children cook-Off Live Broadcast Sponsor Attachments: KHits 104.5 Mayor Pro-Tem Thompson stated that purchasing an advertisement from River 101.3, KHits 104.5, and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, and unanimously passed, The Mayor Pro-Tem and Alderman of the City of Vicksburg approved the purchase of radio ads from River 101., KHits 104.5, and 92.7 The Touch for the Chili for Children Cook-Off Live Broadcast Sponsor in the amount of $450.00. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs E. ID-17-0005 Approve request for Advertisement from The Order of The Eastern Star for their "2017 Eastern Star Multi-State Exchange" Convention Attachments: Order of the Eastern Star Mayor Pro-Tem stated that purchasing an advertisement from The Order of The Eastern Star will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem, and unanimously passed, The Mayor Pro-Tem and Alderman of the City of Vicksburg approved the purchase of a sponsor ad from The Order of The Eastern Star for their "2017 Eastern Star Multi-State Exchange" Convention in the amount of $5,000.00. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs F. ID-17-0014 Approve request for sponsor advertisement from River City Longhorn Youth Football Team [South Ward's Discretionary Fund] Attachments: River City Longhorn Football Team Mayor Pro-Tem Thompson stated that purchasing an advertisement from River City Longhorn Youth Football Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, and unanimously passed, The Mayor Pro-Tem and Alderman of the City of Vicksburg approved the purchase of a sponsor ad from River City Longhorn Youth Football Team in the amount of $2,500.00 [South Ward's Discretionary Fund]. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs G. ID-17-0015 Approve request for Advertisement from Robotics Alliance of Mississippi for the 2017 FIRST LEGO League State Championship Competition and Convention Attachments: Robotics Alliance of Mississippi City of Vicksburg Page 3 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 10, 2017 Mayor Pro-Tem Thompson stated that purchasing an advertisement from Robotics Alliance of Mississippi will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor Pro-Tem and Alderman of the City of Vicksburg approved the purchase of a sponsor ad from Robotics Alliance of Mississippi for the 2017 FIRST LEGO League State Championship Competition and Convention in the amount of $1,200.00. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs H. ID-17-0022 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates December 01, 2016 and December 15, 2016 in the amount of $55,216.72 Attachments: E-911 On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve the request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates December 01, 2016 and December 15, 2016 in the amount of $55,216.72. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs I. ID-17-0012 Authorize issuance of requisition number 17028464 in the amount of $139,872.48 written to Sansom Equipment Co., Inc., of Birmingham, AL, for the purchase of an Upgrade of the Rovver Camera System for the Sewer Department Attachments: Requisition 17028464 On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to authorize the issuance of requisition number 17028464 in the amount of $139,872.48 written to Sansom Equipment Co., Inc., of Birmingham, AL, for the purchase of an Upgrade of the Rovver Camera System for the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs J. ID-17-0013 Authorize City Clerk to Advertise Sealed Bids for: 1. Heavy Duty Conventional Dump Truck 2. Continuing Sewer Assessment Year One Repairs Attachments: Heavy Duty Dump Truck Bid CSAP Repairs Advertisement On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize the City Clerk to Advertise Sealed Bids for: 1. Heavy Duty Conventional Dump Truck; 2. Continuing Sewer Assessment Year One Repairs. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs K. ID-17-0009 Approve request from Police Department to place into unmarked inventory the following vehicle: 1. 2017 Chevrolet Tahoe, VIN #1GNSKFEC7HR189866 City of Vicksburg Page 4 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 10, 2017 Attachments: Police Department - Vehicle On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve the request from Police Department to place into unmarked inventory the following vehicle: 1. 2017 Chevrolet Tahoe, VIN #1GNSKFEC7HR189866. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs L. ID-17-0003 Approve the Reappointment of Bess Averett to the Vicksburg Convention & Visitors Bureau Board of Directors Attachments: Bess Averett Reappointment Letter On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve the Reappointment of Bess Averett to the Vicksburg Convention & Visitors Bureau Board of Directors. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Budget Admendments: M. ID-17-0021 Adopt Budget Amendment On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Resolutions: N. ID-17-0010 Adopt Resolution Requesting Local and Private Legislation Authorizing The City of Vicksburg, Mississippi to Contribute Funds to the Read by Third Grade - A Tutorial Program for at Risk Students Offered by Tillman Whitley Attachments: Resolution - Third Grade Tutorial On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to adopt the Resolution Requesting Local and Private Legislation Authorizing The City of Vicksburg, Mississippi to Contribute Funds to the Read by Third Grade - A Tutorial Program for at Risk Students Offered by Tillman Whitley. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Enactment No: RES 2016-181 O. ID-17-0011 Adopt Resolution Requesting Local and Private Legislation Authorizing The City of Vicksburg, Mississippi to Contribute Funds to The Storehouse Community Food Pantry Attachments: Resolution - Storehouse Food Pantry On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to adopt the Resolution Requesting Local and Private Legislation Authorizing The City of Vicksburg, Mississippi to Contribute Funds to The Storehouse Community Food Pantry. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Enactment No: RES 2016-182 City of Vicksburg Page 5 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 10, 2017 P. ID-17-0028 Adopt Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg, Mississippi to Appropriate Funds for the Historic Beulah Cemetery, To Allow The City of Vicksburg to Spend General Funds and Provide In-Kind Services for the Maintenance of Beulah Cemetery Attachments: Resolution - Beulah Cemetery On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to adopt the Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg, Mississippi to Appropriate Funds for the Historic Beulah Cemetery, To Allow The City of Vicksburg to Spend General Funds and Provide In-Kind Services for the Maintenance of Beulah Cemetery. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Enactment No: RES 2016-183 Contracts: Q. ID-17-0027 Authorize Mayor to Execute Contract for Services with Jermaine Gaines at the Jesse Brent Lower Mississippi River Museum Attachments: Jermaine Gaines Contract On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Aldermen voted to authorize the Mayor Pro-Tem to Execute Contract for Services with Jermaine Gaines at the Jesse Brent Lower Mississippi River Museum. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Q.1 ID-17-0106 Authorize Mayor to Execute Contract with Neel-Schaffer for Electrical Switchgear and MMC System Improvements at the Vicksburg Water Treatment Plant as recommended by ESG Operations, Inc. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize Mayor to Execute Contract with Neel-Schaffer for Electrical Switchgear and MMC System Improvements at the Vicksburg Water Treatment Plant as recommended by ESG Operations, Inc. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Q.2 ID-17-0107 Authorize Mayor to Execute Certificate of Substantial Completion for Vicksburg Airport Terminal Elevator, Project CDBG Project #R-110-374-01-GZ On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to authorize Mayor to Execute Certificate of Substantial Completion for Vicksburg Airport Terminal Elevator, Project CDBG Project #R-110-374-01-GZ. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Executive Session: Mayor Pro-Tem Thompson moved the Mayor Pro-Tem and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Pro-Tem Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor Pro-Tem and Alderman discussed whether or not they should go into City of Vicksburg Page 6 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 10, 2017 executive session. Mayor Pro-Tem Thompson moved to go into executive session to discuss Personnel Action Forms for Termination in the Street Department (1), Sewer Department (1); Suspension in the Fire Department (1); Termination in Court Services (1); Reaffirm Suspension in Court Services (1); Permission to Post for Concrete Finisher in the Street Department (1), Post for Deputy Court Services in Court Services (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Pro-Tem Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor Pro-Tem and Alderman announced they would go into executive session to discuss Personnel Action Forms for Termination in the Street Department (1), Sewer Department (1); Suspension in the Fire Department (1); Termination in Court Services (1); Reaffirm Suspension in Court Services (1); Permission to Post for Concrete Finisher in the Street Department (1), Post for Deputy Court Services in Court Services (1). The Mayor Pro-Tem and Alderman are now in executive session. Those present at the executive session were Mayor Pro-Tem Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Personnel Matters: A. ID-17-0016 Termination - Street Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Termination for Concrete Finisher in the Street Department, effective January 10, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs B. ID-17-0017 Termination - Sewer Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Termination for Laborer in the Sewer Department, effective January 10, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs C. ID-17-0018 Suspension - Fire Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Suspension for Firefighter for one shift (24 hours) in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs D. ID-17-0023 Termination - Court Services (1) This Agenda Item has been continued until a later date. E. ID-17-0024 Reaffirm Suspension - Court Services (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to Reaffirm Suspension on Deputy Court Clerk pending termination in Court Services. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs City of Vicksburg Page 7 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 10, 2017 F. ID-17-0019 Permission to Post - Concrete Finisher - Street Department On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Request to Post for Concrete Finisher in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs G. ID-17-0025 Permission to Post - Deputy Court Clerk - Court Services On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Request to Post for Deputy Court Clerk in Court Services. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs H. ID-17-0183 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Thompson is now Alderman Thompson. Alderman Mayfield recused himself from the Board Meeting. Docket of Claims: H. ID-17-0008 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 136089 through 136289; 1018. Refund checks numbering 9906935 through 9906966. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Adjournment On motion of Alderman Thompson, seconded by Mayor Flaggs, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 17, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Thompson Absent: 1- Alderman Mayfield City of Vicksburg Page 8 Printed on 3/29/2017