Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, January 17, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: NEWS RELEASE RE: Committee Appointed by Mayor George Flaggs Vicksburg, MS - Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor, City of Vicksburg Mayor George Flaggs is appointing a Re-organizing and Audit Committee for Court Services. The purpose of this committee is to perform an audit and develop more accountability and oversight in the Department of Court Services in the city. This committee will consist of City Judge Toni Terrett, who will serve as the chairperson; Court Services Clerk Janice Carter; City Attorney Nancy Thomas; Accounting Department employee Anna Booth; City Clerk Walter Osborne, City Accountant Doug Whittington; Human Resources Director Walterine Langford; and IT Assistant Director Pam Newton. At the conclusion of the audit, this committee will report its findings to Mayor George Flaggs. NEWS RELEASE RE: Committee Appointed by Mayor George Flaggs Vicksburg, MS - Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor of the city, City of Vicksburg Mayor George Flaggs is appointing a committee to investigate and perform a comparative analysis of how crime statistics are being reported by and for the Vicksburg Police Department. This committee will consist of Human Resources Director Walterine Langford, who will serve as chairperson; City Attorney Nancy Thomas; Assistant IT Director Pam Newton; and Accounting Department employee Anna Booth. This committee will report its findings to Mayor George Flaggs. 4. Adopt Agenda ADD: (Receive Sealed Bids) Remove from Agenda Item 1 Authorize City Clerk to Advertise Request for Proposals for Education and Marketing Services for the Sports Complex (ID-17-0109) Approve the following Request from Vicksburg Main Street Program: (ID-17-0110) 1. January and February 2017 Advertising 2. Permission to Spend no more than $4,000.00 of Main Street Taxing District Funds for Promotional Items needed for Downtown Vicksburg's Mardi Gras Celebration 3. Permission to Spend no more than $1,000.00 of Main Street Taxing District Funds for Promotional Items needed to go in the Backstage Pass Conference Bags and various Conference Bags Adopt an Ordinance to Amend Section 6-555 of the Code of Ordinances of the City of Vicksburg to Provide a Cap in the Renewal Fees for Vicksburg Residential and Master Licenses after Expiration (ID-17-0111) Continue State of Emergency for Repairs to Kemp Bottom Road Bridge (ID-17-0112) City of Vicksburg Page 1 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 17, 2017 Adopt Resolution Declaring an Emergency for Repair of Clarifier #1 at the Water Treatment Plant (ID-17-0113) Authorize Mayor to Execute Memorandum of Understanding with the United States Coast Guard for the Vicksburg Fire Department to Provide Emergency Services to the USCGC Kickapoo (ID-17-0114) Authorize Mayor to Execute Contract Amendment with Greenbriar Digging Services for New Reactor Clarifier (ID-17-0115) Executive Session: Change Item D - from a Termination in the Police Department to a Resignation in the Police Department New Hire - Sewer Department (1) (ID-17-0116) Department Transfer - Sewer Department (1) (ID-17-0117) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-17-0030 Receive Sealed Bids for: 1. City Hall Roof Renovation 2. New Primary Clarifier No. 1 at WWTF On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing New Primary Clarifier No. 1 at the Waste Water Treatment Facility in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. CITY HALL ROOF RENOVATION: REMOVED AT BEGINNING OF BOARD MEETING. NEW PRIMARY CLARIFIER NO. 1: TL WALLACE CONSTRUCTION, INC., 4025 Hwy 35 North; Columbia, MS 39429 C.O.R. #03770-MC 5% Bid Bond: Yes Total Bid: $1,473,935.00 HEMPHILL CONSTRUCTION COMPANY, P.O. Drawer 879; Florence, MS 39073 C.O.R. #02449-MC 5% Bid Bond: Yes Total Bid: $1,998,153.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0031 Receive Vicksburg Police Department Crime Statistic Report for December 2016 Attachments: Crime Stats On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to receive the Vicksburg Police Department Crime Statistic Report for December 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0033 Approve request from Police Department to place into unmarked inventory the following vehicle: 1. 2002 Dodge 1500 Truck, VIN #1D7HA16N82J212429 Attachments: Unmark Vehicle On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Police Department to place into City of Vicksburg Page 2 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 17, 2017 unmarked inventory the following vehicle: 1. 2002 Dodge 1500 Truck, VIN #1D7HA16N82J212429. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0044 Award Sealed Bid for: 1. Medium Duty Dump Truck Attachments: Dump Truck On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bid for Medium Dump Truck to Kenworth of Richland, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0046 Authorize issuance of requisition number 1702980 in the amount of $4,431.00 to Equipment Controls Co. for R-275 gas meters for the Gas Department (Sole Source) Attachments: Requisition 1702980 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of requisition number 1702980 in the amount of $4,431.00 to Equipment Controls Co. for R-275 gas meters for the Gas Department (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0043 Authorize City Clerk to advertise Sealed Bids for: 1. Vacuum Leaf Collector Truck 2. 2017 Type III E 450 Ambulance Attachments: Vacuum Leaf Collector On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: 1. Vacuum Leaf Collector Truck; 2. 2017 Type III E 450 Ambulance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F.1 ID-17-0109 Authorize City Clerk to Advertise Request for Proposals for Education and Marketing Services for the Sports Complex On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to Advertise Request for Proposals for Education and Marketing Services for the Sports Complex. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0047 Approve request from 92.7 The Touch for "This Day In Black History" Radio Ads Attachments: 92.7 The Touch Mayor Flaggs stated that purchasing an advertisement from 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from 92.7 The Touch for "This Day In Black History" in the amount of $475.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0034 Accept Letters for Cost of Cutting and Cleaning Lots/Demolition and Site Clearing and Adopt Resolution/Order to Establish Special Assessments for the following properties: 1. 2605 Grant Avenue, PPIN 5066; owned by Lee Campbell & Danny City of Vicksburg Page 3 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 17, 2017 Green 2. Spout Spring Road, PPIN 14532; owned by Milton Grant 3. Spout Spring Road, PPIN 14531; owned by Milton Grant, Jr. 4. 2513 Oak Street, PPIN 15171; owned by Ida Moore 5. 519 Fairground Street, PPIN 15142; owned by Paul C. Morgan 6. 2514 Oak Street, PPIN 15151; owned by Trena D. Taggart 7. Spout Spring Road, PPIN 14533; owned by State of Mississippi 8. Cairo Drive, PPIN 10250; owned by State of Mississippi 9. 1005 Speed Street, PPIN 23020; owned by State of Mississippi Attachments: Special Assessment The Letters (Statements) and Resolutions / Orders on the following properties were presented to the Board: 1. 2605 Grant Avenue, PPIN 5066; owned by Lee Campbell & Danny Green 2. Spout Spring Road, PPIN 14532; owned by Milton Grant 3. Spout Spring Road, PPIN 14531; owned by Milton Grant, Jr. 4. 2513 Oak Street, PPIN 15171; owned by Ida Moore 5. 519 Fairground Street, PPIN 15142; owned by Paul C. Morgan 6. 2514 Oak Street, PPIN 15151; owned by Trena D. Taggart 7. Spout Spring Road, PPIN 14533; owned by State of Mississippi 8. Cairo Drive, PPIN 10250; owned by State of Mississippi 9. 1005 Speed Street, PPIN 23020; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots / demolition and site clearing and Adopt the following Resolutions / Orders establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0032 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment 2 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1609 Grove Street, PPIN 17614; owned by Joseph T. Bingham Jr. (cut grass/weeds; remove trash & debris; remove inoperable vehicles) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1609 Grove Street, PPIN 17614; owned by Joseph T. Bingham Jr. (cut grass/weeds; remove trash & debris) - COMPLIED; (remove inoperable vehicles) - take under advisement The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.1 ID-17-0110 Approve the following Request from Vicksburg Main Street Program: 1. January and February 2017 Advertising 2. Permission to Spend no more than $4,000.00 of Main Street Taxing District Funds for Promotional Items needed for Downtown Vicksburg's Mardi Gras Celebration 3. Permission to Spend no more than $1,000.00 of Main Street Taxing District Funds for Promotional Items needed to go in the Backstage Pass Conference Bags and various Conference Bags On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Request from Vicksburg Main Street Program: 1. January and February 2017 Advertising; 2. Permission to City of Vicksburg Page 4 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 17, 2017 Spend no more than $4,000.00 of Main Street Taxing District Funds for Promotional Items needed for Downtown Vicksburg's Mardi Gras Celebration; 3. Permission to Spend no more than $1,000.00 of Main Street Taxing District Funds for Promotional Items needed to go in the Backstage Pass Conference Bags and various Conference Bags. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.2 ID-17-0111 Adopt an Ordinance to Amend Section 6-55 of the Code of Ordinances of the City of Vicksburg to Provide a Cap in the Renewal Fees for Vicksburg Residential and Master Licenses after Expiration On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt an Ordinance to Amend Section 6-55 of the Code of Ordinances of the City of Vicksburg to Provide a Cap in the Renewal Fees for Vicksburg Residential and Master Licenses after Expiration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2016-005 I.3 ID-17-0112 Continue State of Emergency for Repairs to Kemp Bottom Road Bridge On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Alderman voted to Continue State of Emergency for Repairs to Kemp Bottom Road Bridge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.4 ID-17-0113 Adopt Resolution Declaring an Emergency for Repair of Clarifier #1 at the Water Treatment Plant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution Declaring an Emergency for Repair of Clarifier #1 at the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-184 Contracts: J. ID-17-0035 Accept Senior AIDES Program Host Agency Agreement from the City of Jackson, Department of Human and Cultural Services Attachments: Senior AIDES Program On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Senior AIDES Program Host Agency Agreement from the City of Jackson, Department of Human and Cultural Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-17-0045 Authorize Mayor to Execute Municipal/Government Entity Auction Agreement with Jeff Martin Auctioneers, Inc. Attachments: Auction Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to Execute Municipal/Government Entity Auction Agreement with Jeff Martin Auctioneers, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-17-0048 Authorize Mayor to Execute Contract with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program Year Two and Issuance of Notice to Proceed On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program Year Two and Issuance of Notice to Proceed. The motion was adopted City of Vicksburg Page 5 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 17, 2017 unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-17-0114 Authorize Mayor to Execute Memorandum of Understanding with the United States Coast Guard for the Vicksburg Fire Department to Provide Emergency Services to the USCGC Kickapoo On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Memorandum of Understanding with the United States Coast Guard for the Vicksburg Fire Department to Provide Emergency Services to the USCGC Kickapoo. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-17-0115 Authorize Mayor to Execute Contract Amendment with Greenbriar Digging Services On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract Amendment with Greenbriar Digging Services on the New Reactor Clarifier at the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Resignation in the Street Department (1); Promotion in the Building Maintenance Department (1); Reaffirm Suspension in the Police Department (1); Resignation in the Police Department (1); Permission to Post for Equipment Operator in the Street Department (1), Post for Laborer in the Sewer Department (1), Post for Custodian in the Building Maintenance Department (1); New Hire in the Sewer Department (1); Department Transfer in the Sewer Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Street Department (1); Promotion in the Building Maintenance Department (1); Reaffirm Suspension in the Police Department (1); Resignation in the Police Department (1); Permission to Post for Equipment Operator in the Street Department (1), Post for Laborer in the Sewer Department (1), Post for Custodian in the Building Maintenance Department (1); New Hire in the Sewer Department (1); Department Transfer in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Carolyn Butler - Human Resource Director, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0036 Resignation - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from an Equipment Operator in the Street Department, effective January 09, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0037 Promotion - Building Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the City of Vicksburg Page 6 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 17, 2017 Mayor and Aldermen voted to approve the Promotion of Custodian at $9.02 per hour to Painter at $11.34 per hour in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0038 Reaffirm Suspension - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Reaffirm the Suspension of a Police Officer in the Police Department, effective immediately. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0039 Termination - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from a Police Officer in the Police Department, effective immediately. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0040 Permission to Post - Equipment Operator - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Post for Equipment Operator in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0041 Permission to Post - Laborer - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Post for Laborer in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0042 Permission to Post - Custodian - Building Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Post for Custodian in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0116 New Hire - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Vac-Con Foreman at $12.00 per hour in the Sewer Department. Once Foreman receives training (6 months) for the Vac-Con Truck, his salary will be raised to $14.00 per hour. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0117 Department Transfer - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Department Transfer from Seasonal Laborer at $7.25 per hour in the Right of Way Department to Laborer at $8.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-17-0212 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: City of Vicksburg Page 7 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 17, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, January 25, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 3/29/2017