Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, January 25, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Under Item D. - 2. 2017 Street Resurfacing Project in the South Ward Appoint Robert Fitzgerald to the Vicksburg Tallulah Regional Airport Board with Warren County as the Mississippi Joint Appointment (ID-17-0240) Approve Request for Allocation of Funds to: 1. Community Council of Warren County for Funds in the Amount of $35,000.00 for their Meals Program Pursuant to Section 43-9-47 of the Mississippi Code 2. Haven House Family Shelter for Funds in the Amount of $30,000.00 Pursuant to Section 93-21-115 of the Mississippi Code 3. Mountain of Faith Ministries for Matching Funds in the Amount of $10,000.00 Pursuant to Section 21-19-65 of the Mississippi Code (ID-17-0241) Adopt Resolution to Request that Section 67-01-101 of the Mississippi Code of 1972, As Amended, be Amended to Include the City of Vicksburg, Mississippi as a Municipality Authorized to Create a Leisure and Recreation District (ID-17-0242) Adopt Resolution to Provide In-Kind Services to Vicksburg Warren Veterans Transition Center (ID-17-0243) Decrease Mileage Rate Reimbursement for City Employees Traveling on City Business from $0.54 Cents Per Mile to $0.535 Cents Per Mile in Private Vehicles (if no government vehicle is available) and from $0.19 Cents Per Mile to $0.17 Cents Per Mile (if government vehicle is available) (ID-17-0244) Authorize Mayor to Execute Contract with Central Asphalt Co, Inc. for the City of Vicksburg Parking Lot Paving Project (ID-17-0245) Authorize Mayor to Execute Change Order #4 with Motorola, Inc. for the Communications System Agreement MSWIN System Addition (ID-17-0246) Approve Ratification of the Mayor's Signature on Budget Modification #01 under the FY17 Occupant Protection Grant Project (ID-17-0247) Authorize Mayor to Execute Agreement with Tupelo Entertainment to Film on City Owned Property (ID-17-0248) Executive Session: Permission to Post for Action Line Employee (ID-17-0249) On motion of Alderman Mayfield, seconded Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 1 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 Recognitions: A. ID-17-0078 Employee Anniversaries: 1. 5 Years of Service - Fire Department - Walter Beamon Mayor Flaggs recognized Walter Beamon in the Fire Department; with five (5) years of service. The Mayor and Aldermen congratulated Walter Beamon for his years of service with the City of Vicksburg. B. ID-17-0049 Proclamation - Catholic School Week Mayor Flaggs presented a Proclamation declaring the week of January 29th through February 4th as National Catholic Schools Week Minutes: A. ID-17-0068 Adopt Board Meeting Minutes: 1. November 21, 2016 2. November 23, 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for November 21, 2016 and November 23, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-17-0077 Decision on Charmaine McGowan of "A Healing Place" Appeal regarding 4 Crestwood Drive Attachments: Resolution On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt a Resolution regarding Appeal of Charmaine McGowan on Behalf of A Healing Place regarding the Application for a Special Exception to the Zoning Ordinance at 4 Crestwood Drive, Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0052 Receive Sealed Bids for: 1. City Hall Roof Renovation 2. Vehicle Accessories On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing City Hall Roof Renovation and Vehicle Accessories in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. CITY HALL ROOF Renovation: A1 ROOF SAVERS, INC., P.O. Box 878; Clinton, MS 39060 C.O.R. 19284-SC 5% Bid Bond: Yes Base Bid: $289,000.00 Alt. #1: $100,000.00 VEHICLE ACCESSORIES: TRUE SERVICE ELECTRONICS, LLC, 80 Woodbridge Cove; Brandon, MS 39042 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. FLEET SAFETY EQUIPMENT, 1613 Dowzer AVe.; Pell City, AL 35125 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to City of Vicksburg Page 2 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0069 Award Sealed Bid for: 1. Lawn Maintenance Attachments: Lawn Maintenance On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bid for Lawn Maintenance to Quality Cut Lawn Service of Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0089 Authorize City Clerk to advertise Sealed Bids for: 1. Vicksburg Depot Project 2. 2017 Street Resurfacing Project in the South Ward Attachments: Depot Advertisement Bid On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Vicksburg Depot Project and 2017 Street Resurfacing Project in the South Ward. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0065 Approve Appointment of Alfreda Gibson as Municipal Election Commissioner to fill the unexpired term of James Harper On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Appointment of Alfreda Gibson as Municipal Election Commissioner to fill the unexpired term of James Harper. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0054 Approve request from Knights of Columbus for permission to hold its 7th Annual March for Life on March 4, 2017 from 11:30 a.m. until 12:00 noon Attachments: March for Life On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Knights of Columbus for permission to hold its 7th Annual March for Life on March 4, 2017 from 11:30 a.m. until 12:00 noon. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0063 Approve request for advertisement from Vicksburg Blues Society, Inc. for the 33rd Annual International Blues Challenge in Memphis, TN Attachments: Blues Ad Mayor Flaggs stated that purchasing an advertisement from Vicksburg Blues Society, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from the Vicksburg Blues Society, Inc. for the 33rd Annual International Blues Challenge in Memphis, TN in the amount of $4,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0056 Authorize issuance of the following: 1. Requisition Numbers 1703159 and 1703230 in the amount of $27,220.00 each to Landers Dodge for the purchase of two (2) Dodge 1500 SSV Pickup (Traffic Department and Building Maintenance Department) [State Contract] City of Vicksburg Page 3 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 2. Requisition Number 1703142 in the amount of $3,987.60 to HD Supply Co. for smart mode water meters for the Water Department (Sole Source) Attachments: Requisition 1703142 Requisition 1703159 and 1703230 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of the following: 1. Requisition Numbers 1703159 and 1703230 in the amount of $27,220.00 each to Landers Dodge for the purchase of two (2) Dodge 1500 SSV Pickup (Traffic Department and Building Maintenance Department) [State Contract] 2. Requisition Number 1703142 in the amount of $3,987.60 to HD Supply Co. for smart mode water meters for the Water Department (Sole Source . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0067 Approve request to declare John Deere Dozer CID 5234 Serial Number T0650GW806109 surplus property and give to insurance company Attachments: Surplus Equipment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to declare John Deere Dozer CID 5234 Serial Number T0650GW806109 surplus property and give to insurance company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.1 ID-17-0240 Appoint Robert Fitzgerald to the Vicksburg Tallulah Regional Airport Board with Warren County as the Mississippi Joint Appointment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to appoint Robert Fitzgerald to the Vicksburg Tallulah Regional Airport Board with Warren County as the Mississippi Joint Appointment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.2 ID-17-0241 Approve Request for Allocation of Funds to: 1. Community Council of Warren County for Funds in the Amount of $35,000.00 for their meals Program Pursuant to Section 43-9-47 of the Mississippi Code 2. Haven House Family Shelter for Funds in the Amount of $30,000.00 Pursuant to Section 93-21-115 of the Mississippi Code 3. Mountain of Faith Ministries for Matching Funds in the amount of $10,000.00 Pursuant to Section 21-19-65 of the Mississippi Code Alderman Mayfield recused himself from the Board Meeting. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve allocation of funds in the amount of $35,000.00 to Community Council of Warren County. The City is authorized to contribute to the Community Council of Warren County pursuant to Sec. 43-9-47 of the Miss. Code of 1972, as amended. The motion was adopted unanimously by the following vote: Mayor Flaggs, Alderman Thompson Alderman Mayfield returned to the Board Meeting. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $30,000.00 to the Haven House Family Shelter. The City is authorized pursuant to Sec. 93-21-115 of the Mississippi Code of 1972, as amended, for municipalities to support local domestic abuse shelters. No matching funds required. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Mountain of Faith Ministries. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.3 ID-17-0242 Adopt Resolution to Request that Section 67-1-101 of the Mississippi Code of 1972, As Amended, be Amended to Include the City of Vicksburg, Mississippi as a Municipality Authorized to Create a Leisure and Recreation District On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Request that Section 67-1-101 of the Mississippi Code of 1972, As Amended, be Amended to Include the City of Vicksburg, Mississippi as a Municipality Authorized to Create a Leisure and Recreation District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-173 I.4 ID-17-0243 Adopt Resolution to Provide In-Kind Services to Vicksburg Warren Veterans Transition Center On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution to Provide In-Kind Services to Vicksburg Warren Veterans Transition Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-174 I.5 ID-17-0244 Decrease Mileage Rate Reimbursement for City Employees Traveling on City Business from $0.54 Cents Per Mile to $0.535 Cents Per Mile in Private Vehicles (if no government vehicle is available) and from $0.19 Cents Per Mile to $0.17 Cents Per Mile (if government vehicle is available) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Policy to Decrease Mileage Rate Reimbursement for City Employees Traveling on City Business from $0.54 Cents Per Mile to $0.535 Cents Per Mile in Private Vehicles (if no government vehicle is available) and from $0.19 Cents Per Mile to $0.17 Cents Per Mile (if government vehicle is available) . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: J. ID-17-0050 Authorize Mayor to execute Contract with TEZ Jones Training Solutions, LLC Attachments: Training Contract On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with TEZ Jones Training Solutions, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-17-0053 Authorize Mayor to execute Contract with Front Porch Fodder for Social Media Management Services Attachments: Social Media Services On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Front Porch Fodder for Social Media Management Services, deleted the pre-payment clause. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-17-0064 Authorize Mayor to Execute Contract Amendment with EJES, Inc. for 592 Waterline Improvements Attachments: Waterline Improvements City of Vicksburg Page 5 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract Amendment with EJES, Inc. for 592 Waterline Improvements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-17-0066 Authorize Mayor to Execute Construction Architectural & Inspection Contract with Belinda Stewart Architects for Depot On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Construction Architectural & Inspection Contract with Belinda Stewart Architects for Depot. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-17-0070 Authorize Mayor to execute Agreement for the purpose of the City paying for paramedic training: 1. Zane Russell 2. Joseph Strait Attachments: Russell Contract Strait Contract On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for the purpose of the City paying for Paramedic Training for Zane Russell and Joseph Strait. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-17-0071 Approve extension of contract for Weed Control with Weed Pro, LLC for another year Attachments: Weed Control On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Extension of Contract for Weed Control with Weed Pro, LLC for another year. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O.1 ID-17-0245 Authorize Mayor to Execute Contract with Central Asphalt Co., Inc. for the City of Vicksburg Parking Lot Paving Project On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with Central Asphalt Co., Inc. for the City of Vicksburg Parking Lot Paving Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O.2 ID-17-0246 Authorize Mayor to Execute Change Order #4 with Motorola, Inc. for the Communications System Agreement MSWIN System Addition On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order #4 with Motorola, Inc. for the Communications System Agreement MSWIN System Addition. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O.3 ID-17-0247 Approve Ratification of the Mayor's Signature on Budget Modification #01 under the FY17 Occupant Protection Grant Project On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Ratification of the Mayor's Signature on Budget Modification #01 under the FY17 Occupant Protection Grant Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O.4 ID-17-0248 Authorize Mayor to Execute Agreement with Tupelo Entertainment to Film on City Owned Property City of Vicksburg Page 6 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement with Tupelo Entertainment to Film on City Owned Property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: P. ID-17-0026 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters from Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-17-0007 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax 5. Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor&Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of December 2016 as follows: Riles Funeral Home - $400.00; Fisher Funeral Home - $475.00; Glenwood Funeral Home - $275.00; Jefferson Funeral Home - $2,425.00; Lakeview Funeral Home - $2,125.00; Miscelleanous - $250.00. The City Clerk presented the Privilege License Report for new businesses for the month of December 2016. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $136,186.25 for December 2016. The City Clerk presented the December 2016 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of December 2016. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of December 2016. Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. City of Vicksburg Page 7 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1); Pay Adjustments in the Fire Department (4), Gas Department (1), Police Department 2); Retro Pay Adjustment in the Gas Department (1); Promotion in the Animal Control Department (1); Resignation in the Police Department (1); Termination in the City Court (1), Sewer Department (1), Recreation Programs (9); Discuss Potential Litigation Matter; Permission to Post for Action Line Employee. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1); Pay Adjustments in the Fire Department (4), Gas Department (1), Police Department 2); Retro Pay Adjustment in the Gas Department (1); Promotion in the Animal Control Department (1); Resignation in the Police Department (1); Termination in the City Court (1), Sewer Department (1), Recreation Programs (9); Discuss Potential Litigation Matter; Permission to Post for Action Line Employee. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant, Carolyn Butler - Human Resource Associate. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0090 Longevity - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Firefighter/Ambulance from $11.17 per hour to $11.23 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0079 Pay Adjustments - Fire Department (4) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Firefighter I from $8.90 per hour to Firefighter/Ambulance III at $10.72 per hour, Firefighter Ambulance III at $10.72 per hour to Firefighter III at $9.92 per hour, Firefighter I at $8.90 per hour to Firefighter III at $9.92 per hour, Firefighter I at $8.90 per hour to Firefighter/Ambulance III at $10.72 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0080 Pay Adjustment - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Serviceman from $8.50 per hour to $8.80 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0081 Pay Adjustments - Police Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Two (2) Officers from $15.50 per hour to $15.70 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0082 Retro Pay Adjustment - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Serviceman in the Gas Department. The employee was entitled to a 3.5% increase in pay, which was $.30 cents. Total hours worked between the dates of December 10, 2016 and January 17, 2017 were as follows: regular hours worked 221.08 x City of Vicksburg Page 8 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 .30 = $66.32 and overtime hours worked 1.00 x .45 = $0.45. Total retro due is $66.77. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0083 Promotion - Animal Control Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Promotion of Secretary I at $8.51 per hour to Administrative Assistant at $10.51 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0084 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Lieutenant Police Officer in the Police Department, effective February 02, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0085 Termination - City Court (1) This Agenda Item has been continued until further notice. I. ID-17-0086 Termination - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Termination of Vac-Con Foreman in the Sewer Department, effective January 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-17-0087 Termination - Recreation Programs (9) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Terminations for Cage Operator, Two (2) Youth Baseball Score Keeper, Four (4) Youth Baseball Umpire, Adult Softball Umpire, Adult Baseball Referee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J.1 ID-17-0249 Permission to Post for Action Line Employee On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Action Line Employee in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Litigation Matters: K. ID-17-0072 Discuss Potential Litigation Matter On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen discussed a Litigation Matter and authorized Legal to get an expert to look at excavator from JWH Equipment. Fees not to exceed $1,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-17-0308 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: City of Vicksburg Page 9 Printed on 3/29/2017 Board of Mayor and Aldermen Minutes - Final January 25, 2017 R. ID-17-0051 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 136293 through 136542. On motion of Mayor Flaggs, save and except check number 136513 for United Security Services, seconded by Alderman Thompson, the Mayor and Alderman voted to approve the Claims Docket. Voting aye: Mayor Flaggs, Alderman Thompson. None voting nay, the motion was unanimously adopted. Alderman Mayfield returned to the Board Meeting. Mayor Flaggs left the Board Meeting. Alderman Thompson is now Mayor Pro-Tem. On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket check number 136513 for United Security Services. Voting aye: Mayor Pro-Tem Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, February 06, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 10 Printed on 3/29/2017