Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, March 20, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda DELETE: Item A. - Adopt Board Meeting Minutes for February 21, 2017 Executive Session: Item A: Longevity Pay - Fire Department (3) ADD: Award bid for 2016 Street Resurfacing Program South Ward to APAC- Mississippi, Inc. in the amount of $1,525,526.55 (ID-17-0384) Approve Request for Sponsorship from Mississippi Fellowship of Christian Athletes in the amount of $750.00 for their 30th Annual Bill Buckner FCA Luncheon [Mayor's discretionary budget] (ID17-0385) Authorize Mayor to Execute Contract with Suncoast Infrastructure, Inc. for the Continuing Sewer Assessment Program - Year One Repair and Execute Work Order for the same (ID-17-0386) Authorize Mayor to Execute Agreement for the Purpose of the City Paying Tuition Cost for Employees to Receive Certification and Attend the Handgun and Shotgun Instructor Training for the following: 1. Officer Russell Sumrall; 2. Officer Orlon Derrick Smith (ID-17-0387) Adopt Claims Docket (ID-17-0388) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-17-0345 Proclamation - Shon McCarthy Attachments: Shon McCarthy Mayor Flaggs presented a Proclamation of Appreciation for Shon McCarthy Minutes: A. ID-17-0346 Adopt Board Meeting Minutes for: 1. February 21, 2017 This Agenda Item was deleted. Routine Agenda: A. ID-17-0335 Approve request from Port Gibson Main Street for permission to borrow seventy-five (75) metal barricades for their 24th Annual Port Gibson Heritage Festival on Saturday, March 25, 2017 City of Vicksburg Page 1 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 20, 2017 Attachments: Barricades On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Port Gibson Main Street for permission to borrow seventy-five (75) metal barricades for their 24th Annual Port Gibson Heritage Festival on Saturday, March 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0336 Approve request for sponsorship from the Vicksburg Warren School District for the 2016-2017 Athletic Banquet in the amount of $500.00 for: 1. Vicksburg High School 2. Warren Central High School Attachments: Athletic Banquet Mayor Flaggs stated that purchasing an advertisement from Vicksburg Warren School District will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from Vicksburg Warren School District for the 2016-2017 Athletic Banquet (Vicksburg High School and Warren Central High School) in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0337 Approve request from American Legion Auxiliary Girls State Program for allocation of funds in the amount of $2,000.00 Attachments: American Legion On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $2,000.00 to the American Legion Auxiliary Girls State Program. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. This brings into favorable notice the opportunities, possibilities & resources of the City and will be helpful toward advancing the moral, financial and other interests of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0338 Approve request from the Southern Heritage Air Foundation for sponsorship in the amount of $500.00 for "Four Days of History Event" Attachments: Air Foundation Mayor Flaggs stated that purchasing an advertisement from Southern Heritage Air Foundation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from the Southern Heritage Air Foundation for "Four Days of History Event" in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0339 Approve request from Alcorn State University Golden Class of 1967 for advertisement in its souvenir booklet (Regular Full Page in the amount of $100.00) Attachments: Alcorn Ad Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 2 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 20, 2017 On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Alcorn State University Golden Class of 1967 Souvenir Booklet in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0341 Approve request advertisement from Triumph Ministries, Inc. (dba) Kings Empowerment Center for its 2nd Annual River City Basketball Showcase (Full Page Ad in the amount of $100.00) Attachments: Triumph Ad Mayor Flaggs stated that purchasing an advertisement from Triumph Ministries, Inc. (dba) Kings Empowerment Center will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Triumph Ministries, INc. (dba) Kings Empowerment Center for its 2nd Annual River City Basketball Showcase in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0344 Approve 10 year warranty for Skylight at Vicksburg Convention Center Attachments: Skylight Warranty On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve ten (10) year warranty for Skylight at Vicksburg Convention Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0357 Approve Addition to Employee Driving List for the following: 1. Community Service - Evelyn Evon Cotton On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Addition to Employee Driving List for the following: 1. Community Service - Evelyn Evon Cotton. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0342 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment No action taken. ID-17-0384 Award bid for 2016 Street Resurfacing Program South Ward to APAC-Mississippi, Inc. in the amount of $1,525,526.55 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Award Sealed Bid for 2016 Street Resurfacing Program South Ward to APAC-Mississippi, Inc. of Jackson, MS in the amount of $1,525,526.55. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.2 ID-17-0385 Approve Request for Sponsorship from Mississippi Fellowship of Christian Athletes in the amount of $750.00 for their 30th Annual Bill Buckner FCA Luncheon [Mayor's Discretionary Budget] Mayor Flaggs stated that purchasing an advertisement from Mississippi Fellowship of Christian Athletes will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved City of Vicksburg Page 3 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 20, 2017 the purchase of a sponsor ad from Mississippi Fellowship of Christian Athletes for their 30th Annual Bill Buckner FCA Luncheon {[Mayor's discretionary budget] in the amount of $750.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: J. ID-17-0347 Authorize Mayor to Execute the following: 1. Accept Grant Award for Additional FY16 Homeland Security Grant Funds 2. Execute Cooperative Agreement between City of Vicksburg and Mississippi Department of Public Safety 3. Designate Marcia Weaver as the Subgrantee Grant Administrator (SGA) f FY16 State Homeland Security Program Attachments: Homeland Security Grant Award On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute the following: 1. Accept Grant Award for Additional FY16 Homeland Security Grant Funds; 2. Execute Cooperative Agreement between City of Vicksburg and Mississippi Department of Public Safety; 3. Designate Marcia Weaver as the Subgrantee Grant Administrator (SGA) of FY16 State Homeland Security Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J.1 ID-17-0386 Authorize Mayor to Execute Contract with Suncoast Infrastructure, Inc. for the Continuing Sewer Assessment Program - Year One Repair and Execute Work Order for the same On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with Suncoast Infrastructure, Inc. for the Continuing Sewer Assessment Program - Year One Repair and Execute Work Order for the same. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J.2 ID-17-0387 Authorize Mayor to Execute Agreement for the Purpose of the City Paying Tuition Cost for Employees to Receive Certification and Attend the Handgun and Shotgun Instructor Training for the following: 1. Officer Russell Sumrall 2. Officer Orlon Derrick Smith On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement for the Purpose of the City Paying Tuition Cost for Employees to Receive Certification and Attend the Handgun and Shotgun Instructor Training for the following: 1. Officer Russell Sumrall; 2. Officer Orlon Derrick Smith. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: K. ID-17-0388 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 137302 through 137319. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman City of Vicksburg Page 4 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 20, 2017 Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Resignation in the Purchasing Department (1), Suspension in the Police Department (1), Water Maintenance Department (3), Gas Department (2), Grievance Hearing in the Police Department (1); Permission to Post for Purchasing Specialist in the Purchasing Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Purchasing Department (1), Suspension in the Police Department (1), Water Maintenance Department (3), Gas Department (2), Grievance Hearing in the Police Department (1); Permission to Post for Purchasing Specialist in the Purchasing Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Carolyn Butler - Human Resource Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0350 Longevity Pay - Fire Department (3) This Agenda Item deleted. B. ID-17-0351 Resignation - Purchasing Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Warehouse Receiving in the Purchasing Department, effective March 28, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0352 Suspension - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Police Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0353 Suspensions - Water Maintenance Department (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspensions regarding the Foreman for ten (10) days, Laborer for three (3) days, Laborer indefinitely in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0354 Suspensions - Gas Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension for Laborer for five (5) days and ninety (90) day probation in the Gas Department. The other employee was rescheduled for Friday, March 24, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0355 Grievance Hearing - Police Department (1) This Agenda Item has been moved to Friday, March 24, 2017 G. ID-17-0356 Permission to Post - Purchasing Specialist - Purchasing Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the City of Vicksburg Page 5 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 20, 2017 Mayor and Aldermen voted to approve Request to Post for Purchasing Specialist in the Purchasing Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0459 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Mayor Flaggs, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, March 24, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 5/8/2017