Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, March 10, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution to Reject Bids on the Vicksburg - Y & MV Railroad Depot Stabilization and Restoration Project, STP-044-00(014)LPA/106875-701000 REMOVE: Executive Session: Item B - New Hire - Recreation Programs (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-17-0285 Proclamation - Suddenly Sleepy Saturday, A Day for Narcolepsy Awareness Attachments: Proclamation - Narcolepsy Mayor Flaggs Proclaimed Saturday, March 11, 2017 to be Suddenly Sleepy Saturday, A Day For Narcolepsy Awareness C. ID-17-0313 Presentation: Keys to the City for Grand Marshalls of the 2017 Martin Luther King, Jr. Parade Mayor Flaggs presented Keys to the City for Grand Marshalls of the 2017 Martin Luther King, Jr. Parade D. ID-17-0315 Presentation of Trophies - 2017 Mardi Gras Parade Attachments: Trophies Rebecca Sigh presented Trophies for the 2017 Mardi Gras Parade as follows: Best in Show-Danny Hearn Trucking Best in Business- Sheffield Rental Best Non Profit – USACE Vicksburg District Corp of Engineers Best Throw- Elks Lodge #95 Most Original- Bluff Rehab & Health Most Enthusiastic- WES Castle Club Best Recreational Club – Vicksburg Cruisers Car Club King of the Parade- Jimmy Turner Queen of the Parade- Margie Heltzel Honorary Grand Marshal- Malcolm Butler City of Vicksburg Page 1 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 10, 2017 B. ID-17-0292 Presentation: Women's Minor League Basketball Association for Youth Basketball Camp Attachments: Proclamation - Kre'Tonia Morgan Mayor Flaggs presented a Proclamation Honoring Vicksburg Native Kre'Tonia Morgan as the President of the "Women's Minor League Basketball Association" (WMLBA) Minutes: A. ID-17-0309 Adopt Board Meeting Minutes: 1. January 25, 2017 2. February 06, 2017 3. February 10, 2017 4. February 16, 2017 (Special Called) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: January 25, 2017; February 06, 2017; February 10, 2017; February 16, 2017 (Special Called). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-17-0290 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of March 2017 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. B. ID-17-0286 Approve the following requests from Hope Outdoors, West MS Chapter: 1. Permission to hold a 5k walk/run/1-mile fun run on Saturday, August 19, 2017 from 7:00 a.m. to 11:00 a.m. 2. Close Cherry Street from Harrison Street to Shannon Alley from 6:00 a.m. to 11:00 a.m. to accommodate day of registration, the walk/run/fun run, and cleanup 3. Close streets while runners/walkers present (See attached map) 4. Mayor welcome guests to the city and thank those in the community for supporting Hope Outdoors Attachments: Racin 4 Hope On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following requests from Hope Outdoors, West MS Chapter: 1. Permission to hold a 5k walk/run/1-mile fun run on Saturday, August 19, 2017 from 7:00 a.m. to 11:00 a.m.; 2. Close Cherry Street from Harrison Street to Shannon Alley from 6:00 a.m. to 11:00 a.m. to accommodate day of registration, the walk/run/fun run, and cleanup; 3. Close streets while runners/walkers present (See attached map); 4. Mayor welcome guests to the city and thank those in the community for supporting Hope Outdoors. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0296 Approve request from The James "Fuzzy" Johnson Baseball League for sponsorship in the amount of $8,000.00 (North Ward Alderman Discretionary Funds) Attachments: Fuzzy Johnson Sponsorship On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from The James "Fuzzy" Johnson Baseball League for sponsorship in the amount of $8,000.00 (North Ward Alderman Discretionary Funds). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0306 Approve request for sponsorship from the Miss Mississippi Corporation City of Vicksburg Page 2 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 10, 2017 for the 2017 Miss Mississippi's Outstanding Teen Pageant in the amount of $7,500.00 Attachments: Miss Mississippi Teen On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request for sponsorship from the Miss Mississippi Corporation for the 2017 Miss Mississippi's Outstanding Teen Pageant in the amount of $7,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0312 Authorize City Clerk to Advertise Notice of Final Payment for the following projects: 1. Suncoast Infrastructure, Inc. of Florence, MS, for the Continuing Sewer Assessment Program - Year One 2. Total Electric, LLC of Flowood, MS, for the Renovation of North and South Parking Garages 3. Fordice Construction, Co. of Vicksburg, MS, for the Roof Replacement and Renovations of Lee Street Pavilion Attachments: Final Notice - CSAP - Year One North and South Parking Garages Roof Replacement Lee Street Pavilion On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize City Clerk to Advertise Notice of Final Payment for the following projects: 1. Suncoast Infrastructure, Inc. of Florence, MS, for the Continuing Sewer Assessment Program - Year One; 2. Total Electric, LLC of Flowood, MS, for the Renovation of North and South Parking Garages; 3. Fordice Construction, Co. of Vicksburg, MS, for the Roof Replacement and Renovations of Lee Street Pavilion. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0314 Approve Addition to Employee Driving List: 1. Constance Lenoir - Animal Control Attachments: License Check On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Addition to Employee Driving List for Constance Lenoir - Animal Control. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0318 Authorize City Clerk to advertise Sealed Bids/Proposals for: 1. Shaved Ice Stand Services 2. Adult Concession Stand Operations Attachments: Shaved Ice Concession Stand On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids/Proposals for: 1. Shaved Ice Stand Services; 2. Adult Concession Stand Operations. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0319 Authorize issuance of requisition number 1704551 in the amount of $16,273.00 to Consolidated Pipe to purchase Extraction Tools for the Gas Plant (Sole Source) Attachments: Requisition 1704551 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of requisition number 1704551 in the amount of $16,273.00 to Consolidated Pipe to purchase Extraction Tools for the Gas Plant (Sole Source). The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 10, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0322 Approve request from Chief Atkins to declare badge as surplus property for Retired Deputy Chief Ken Daniels and authorize sale for $85.00 Attachments: Surplus Badge Daniels On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Chief Atkins to declare badge as surplus property for Retired Deputy Chief Ken Daniels and authorize sale for $85.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.1 ID-17-0340 Adopt Resolution to Reject Bids on the Vicksburg - Y & MV Railroad Depot Stabilization and Restoration Project, STP-0440-00(014)LPA/106875-701000 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Reject Bids on the Vicksburg - Y & MV Railroad Depot Stabilization and Restoration Project, STP-0440-00(014)LPA/106875-701000. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-192 Contracts: J. ID-17-0316 Authorize Mayor to execute Contract for Services for Fuzzy Johnson Spring Break Sports Mini Camp: 1. Gary Hardy 2. William Rowster Attachments: Fuzzy Johnson Mini Camp Hardy Contract Rowster Contract On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services for Fuzzy Johnson Spring Break Sports Mini Camp: 1. Gary Hardy; 2. William Rowster. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-17-0320 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Fire Department Training Center (Upgrade) Attachments: Copier Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Rental Agreement with Unitech for a copier for the Fire Department Training Center (Upgrade). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-17-0321 Authorize Mayor to Execute Agreement for Easement Location with Delta Court, LLC Attachments: Post Office Easement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement for Easement Location with Delta Court, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-17-0323 Authorize Mayor to execute Agreement with Engineering Resource Group, Inc. for Vicksburg Auditorium HVAC and Boiler Renovation Attachments: Auditorium HVAC City of Vicksburg Page 4 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 10, 2017 On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Engineering Resource Group, Inc. for Vicksburg Auditorium HVAC and Boiler Renovation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for New Hire in the Recreation Programs/Tennis (1), Community Service Department (1); Pay Adjustment in the Police Department (1), Building Maintenance Department (2); Promotion in the Police Department (1); Termination in the Fire Department (1); Resignation in the Police Department (1); Permission to Post for Seasonal Workers in the Right of Way Department (5). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Recreation Programs/Tennis (1), Community Service Department (1); Pay Adjustment in the Police Department (1), Building Maintenance Department (2); Promotion in the Police Department (1); Termination in the Fire Department (1); Resignation in the Police Department (1); Permission to Post for Seasonal Workers in the Right of Way Department (5). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Carolyn Butler - Human Resource Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0324 New Hire - Recreation Programs/Tennis (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Tennis Helper at $8.00 per hour in the Recreation Programs/Tennis. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0325 New Hire - Recreation Programs (1) This Agenda Item was removed at the beginning of the Board Meeting. C. ID-17-0326 New Hire - Community Service Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Foreman at $8.00 per hour in the Community Service Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0327 Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Crime Prevention Specialist from $10.00 per hour to $10.33 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0328 Pay Adjustments - Building Maintenance Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Carpenter from $16.00 per hour to $16.44 per hour, Heat/Air Conditioning from $14.00 per City of Vicksburg Page 5 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 10, 2017 hour to $14.39 per hour in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0329 Promotion - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Promotion for Crime Scene Investigator from $20.55 per hour to Sergeant at $24.95 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0330 Termination - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Probationary Firefighter for failure to fulfill Vicksburg Fire Department Standard Operating Guideline 9.1.4, in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0332 Resignation - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Police Officer in the Police Department, effective March 06, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0331 Permission to Post - Seasonal Workers - Right of Way Department (5) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Five (5) Seasonal Workers in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-17-0422 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting. Docket of Claims: N. ID-17-0310 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 137068 through 137301; 1049 through 1055. Refund checks numbering 9907007 through 9907056. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Adjournment On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 20, 2017, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 6 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 10, 2017 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 5/8/2017