Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, March 6, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve Work Plan Submitted by ESG Operations for Management of the City Water Treatment Plant and 17 Water Wells (ID-17-0333) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-17-0276 Presentation: Keys to the City for Grand Marshalls of the 2017 Martin Luther King, Jr. Parade This Agenda Item rescheduled until March 10, 2017. B. ID-17-0297 Employee Anniversary: 1. 15 years of service: Anna Booth - Accounting Department Mayor Flaggs recognized Anna Booth in the Accounting Department; with fifteen (15) years of service. The Mayor and Aldermen congratulated Anna Booth for her years of service with the City of Vicksburg. Routine Agenda: A. ID-17-0287 Introduction - Stephanie Booker Attachments: Booker Introduction Stephanie Booker came before the Board and introduced herself as the liaison from Congressman Bennie Thompson's Bolton Office. B. ID-17-0275 Receive Sealed Bids for: 1. Depot Stabilization and Restoration 2. 2017 Street Resurfacing Project South Ward On motion of Mayor Flaggs, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Depot Stabilization and Restoration; 2017 Street Resurfacing Project South Ward in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. DEPOT STABILIZATION AND RESTORATION: FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R. #00016-MC 5% Bid Bond: Yes Total Bid: $704,137.00 City of Vicksburg Page 1 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 6, 2017 PAUL JACKSON & SON,INC., P.O. Box 1166; Brookhaven, MS 39602 C.O.R. #01813-MC 5% Bid Bond: Yes Total Bid: $660,000.00 ABG CONTRACTORS, INC. of Jackson, MS Returned to bidder for lack of complete documents. LATHAN COMPANY, INC., of Mobile, AL Returned to bidder for lack of complete documents. 2017 STREET RESURFACING PROJECT SOUTH WARD: APAC-MISSISSIPPI, INC., P.O. Box 24508; Jackson, MS 39225 C.O.R. #95 5% Bid Bond: Yes Base Bid: $1,048,923.50 Alt. #1 Bid: $297,938.75 Alt. #2 Bid: $178,664.30 On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0280 Accept the recommendation of Allen&Hoshall to award bid and contract for Continuing Sewer Assessment Program - Year One Repairs to Suncoast Infrastructure, Inc. in the amount of $1,145,405.00 Attachments: CSAP Year One Repairs Award On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the recommendation of Allen&Hoshall to award bid and contract for Continuing Sewer Assessment Program - Year One Repairs to Suncoast Infrastructure, Inc. of Florence, MS in the amount of $1,145,405.00 . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0293 Award Sealed Bid for: 1. 2017 Type III E450 Ambulance Attachments: Ambulance Bid Award On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to award Sealed Bid for 2017 Type III E450 Ambulance to Emergency Vehicle Specialists of Memphis, TN. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0283 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of March 2017 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. F. ID-17-0288 Approve Application for Payment No. 10 Final in the amount of $26,309.48 from Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year One Attachments: CSAP Year 1 Final Pay On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Application for Payment No. 10 Final in the amount of $26,309.48 from Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year One. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0277 Approve request for advertisement from Toastmasters International, District 43 for 2017 Spring Conference to be held on April 28-29, 2017 (Inside Front Cover in the amount of $500.00) City of Vicksburg Page 2 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 6, 2017 Attachments: Toastmasters Ad Mayor Flaggs stated that purchasing an advertisement from Toastmasters International, District 43 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Toastmasters International, District 43 for 2017 Spring Conference to be held on April 28-29, 2017 (Inside Front Cover in the amount of $500.00). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0278 Approve request for radio sponsorship from Lendsi Radio V105.5 FM for 2017 Miss Mississippi and Miss Outstanding Teen Pageant ($295 a month for the months of April, May and June for a total of $885.00) Attachments: Pageant Radio Ad Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from Lendsi Radio, LLC for the Miss Mississippi Pageant and The Mississippi Outstanding Teen Pageant in the amount of $885.00 (April / May / June). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0279 Approve request for radio advertisement from KHits 104.5, River 101.3 and 92.7 The Touch for Riverfest Updates Attachments: Riverfest Updates Mayor Flaggs stated that purchasing an advertisement from KHits 104.5, River 101.3 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ads from KHits 104.5, River 101.3 and 92.7 The Touch for Riverfest Updates in the amount of $600.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-17-0281 Approve request from Joe Graves, Director of Parks and Recreation, for payment in the amount of $3,495.00 to Mississippi Amateur Softball Association for dues and insurance for V.G.S.A. Youth Girls Fast Pitch Softball League Attachments: VGSA Payment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Joe Graves, Director of Parks and Recreation, for payment in the amount of $3,495.00 to Mississippi Amateur Softball Association for dues and insurance for V.G.S.A. Youth Girls Fast Pitch Softball League The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-17-0305 Accept Resignation of Troy Weeks from Board of Architectural Review: 1. Appoint Steve Saunders to replace Troy Weeks 2. Reappoint Toni Lanford, Tom Pharr, Betty Bullard, Sue Serratt Attachments: BOAR On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation of Troy Weeks from Board of Architectural Review: 1. Appoint Steve Saunders to replace Troy Weeks; 2. City of Vicksburg Page 3 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 6, 2017 Reappoint Toni Lanford, Tom Pharr, Betty Bullard, Sue Serratt. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-17-0282 Approve request from Believers of Faith Cancer Organization for matching funds in the amount of $5,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Believers of Faith On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to Believers of Faith Cancer Organization. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-17-0284 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates February 01, 2017 and February 15, 2017 in the amount of $53,256.55 Attachments: 911 Payment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates February 01, 2017 and February 15, 2017 in the amount of $53,256.55. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-17-0294 Authorize issuance of the following requisitions: 1. 1704415 in the amount of $20,750.00 to Digital Ally, Inc. to purchase cameras for the new Police Department Vehicles (Sole Source) 2. 1704442 in the amount of $14,576.50 to Applied Concepts, Inc. to purchase radars for the new Police Department Vehicles (Sole Source) 3. 1704464 in the amount of $10,400.00 to Magnolia Lawn and Tractor to purchase a Scag STTII mower for the Right of Way Department (State Contract) Attachments: Requisition 1704415 Requisition 1704442 Requisition 1704464 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of the following requisitions: 1. 1704415 in the amount of $20,750.00 to Digital Ally, Inc. to purchase cameras for the new Police Department Vehicles (Sole Source); 2. 1704442 in the amount of $14,576.50 to Applied Concepts, Inc. to purchase radars for the new Police Department Vehicles (Sole Source); 3. 1704464 in the amount of $10,400.00 to Magnolia Lawn and Tractor to purchase a Scag STTII mover for the Right of Way Department (State Contract) . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-17-0289 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1300 Grammar Street, PPIN 25936; owned by Reavel Brown Haggan (cut grass/weeds; remove trash & debris; remove dilapidated building) City of Vicksburg Page 4 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 6, 2017 1302 Grammar Street, PPIN 28873; owned by Reavel Haggan Brown & Leon Haggan c/o Reavel B. & Leon Haggan and Percy Brown, Jr. (cut grass/weeds; remove trash & debris; remove dilapidated building) 1308 Grammar Street, PPIN 28872; owned by Helen & Lee A. Thompson (cut grass/weeds; remove trash & debris; remove dilapidated building) 1425 High Street, PPIN 16292; owned by Gilbert Lacy Sr. (cut grass/weeds; remove trash & debris; remove dilapidated building; remove inoperable vehicles) 1103 Second North, PPIN 18778; owned by Larry Erves (cut grass/weeds; remove trash & debris; remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1308 Grammar Street, PPIN 28872; owned by Helen & Lee A. Thompson (cut grass/weeds; remove trash & debris; remove dilapidated building) - granted thirty (30) day extension to remove personal items 1425 High Street, PPIN 16292; owned by Gilbert Lacy Sr. (cut grass/weeds; remove trash & debris; remove dilapidated building; remove inoperable vehicles) - granted thirty (30) day extension 1103 Second North, PPIN 18778; owned by Larry Erves (cut grass/weeds; remove trash & debris; remove dilapidated building) - remove from list issued permit The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O.1 ID-17-0333 Approve Work Plan Submitted by ESG Operations for Management of the City Water Treatment Plant and 17 Water Wells On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Work Plan Submitted by ESG Operations for Management of the City Water Treatment Plant and 17 Water Wells. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: Q. ID-17-0291 Approve proposal for 2017 Municipal Election Support with ES&S for Primary, Runoff, and General Election Attachments: Election Support On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the proposal for 2017 Municipal Election Support with ES&S for Primary, Runoff, and General Election. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-17-0295 Authorize Mayor to execute Amendment to Agreement to Equally Divide Cost of Installation of Gravity Sewer Line Down Maxwell Drive Attachments: Amendment to Agreement-Sewer Line On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Amendment to Agreement to Equally Divide Cost of Installation of Gravity Sewer Line Down Maxwell Drive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-17-0307 Authorize Mayor to execute Contract for Services for Spring Break Sports Mini Camp: 1. Marcus Allen 2. Dana Brice 3. Deborah Brown 4. Kelvin Carter 5. Jacquelyn Ford 6. Christopher Lace City of Vicksburg Page 5 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 6, 2017 7. Julius Williams Attachments: Mini Camp Contracts On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services for Spring Break Sports Mini Camp: 1. Marcus Allen; 2. Dana Brice; 3. Deborah Brown; 4. Kelvin Carter; 5. Jacquelyn Ford; 6. Christopher Lace; 7. Julius Williams. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-17-0304 Authorize Mayor to execute letter to MicroBilt Corporation to terminate contract with City of Vicksburg Municipal Court Attachments: MicroBilt Term Contract On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute letter to MicroBilt Corporation to terminate contract with City of Vicksburg Municipal Court. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in Accounting Department (1); Resignation in the Gas Department (1); Department Transfer in the Building Maintenance Department (1); Action Form Correction for Position Title in the Street Department (1); Permission to Post for Dispatcher in the Gas Department, Post for Custodian in the Gas Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in Accounting Department (1); Resignation in the Gas Department (1); Department Transfer in the Building Maintenance Department (1); Action Form Correction for Position Title in the Street Department (1); Permission to Post for Dispatcher in the Gas Department, Post for Custodian in the Gas Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Carolyn Butler - Human Resource Associate, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0298 Longevity - Accounting Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters A. ID-17-0298 Longevity - Accounting Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0299 Resignation - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters B. ID-17-0299 Resignation - Gas Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final March 6, 2017 C. ID-17-0300 Department Transfer - Building Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters C. ID-17-0300 Department Transfer - Building Maintenance Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0301 Action Form Correction - Position Title - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters D. ID-17-0301 Action Form Correction - Position Title - Street Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0302 Permission to Post - Dispatcher - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters E. ID-17-0302 Permission to Post - Dispatcher - Gas Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0303 Permission to Post - Custodian - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters F. ID-17-0303 Permission to Post - Custodian - Gas Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-17-0420 Come Out of Executive Session and Approve All Items Taken Up in Executive Session Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adjourn the Adjournment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 5/8/2017