Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, February 24, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by City Attorney Nancy Thomas 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs announced: "The City of Vicksburg, in conjunction with Jackson State University Gallery 1 and the Philadelphia Museum of the Arts will be sponsoring a Patrick Kelly Tribute, Fashion Show, and Jazz Mixer on Sunday, March 5, 2017 from 4 pm to 6 pm at the Vicksburg City Auditorium. In addition, there will be a Public Exhibition Fair for residents and students on Monday, March 6, 2017 from 8 am to 12 pm also at the Vicksburg City Auditorium." 4. Adopt Agenda ADD: Certificate of Retirement: Kenneth Daniels - Fire Department (ID-17-0274) Authorize Mayor to Execute Contract for Professional Services with Newbreak Communications (ID-17-0273) Executive Session: Change Item D. Retirement - Fire Department from (1) to (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-17-0270 Certificate of Retirement: Harold Gaines - Fire Department Mayor Flaggs acknowledged the Retirement of Fire Captain Harold Gaines A.1 ID-17-0274 Certificate of Retirement: Kenneth Daniels - Fire Department Mayor Flaggs acknowledged the Retirement of Deputy Fire Chief Kenneth Daniels Public Hearing: A. ID-17-0265 Appeal Hearing: Malcolm Carson regarding 916 Walnut Street On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to open the Appeal Hearing for Malcolm Carson owner of property located at 916 Walnut Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Today being the date set for hearing the appeal of Malcolm Carson, from the decision of the Architectural Review Board rendered in meeting held on January 10, 2017 appealing the decision of the Architectural Review Board denying request for an additional ninety (90) day stay of demolition for property located at 916 Walnut Street, Vicksburg, Mississippi, which was thereupon ordered filed. The testimony as taken by Aleshia Johnson, bonded reporter, is made a matter of record herof as thoughtfully set out herein. City of Vicksburg Page 1 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final February 24, 2017 The minutes of the Architectural Review Board meeting are made a matter of record hereof as thought fully set out herein. Malcolm Carson presented his case to the City as follows: Malcolm Carson withdrew his appeal regarding the stay of demolition on property located at 916 Walnut Street and requested sixty (60) days to negotiate a sale of building, and on the 61st day demolition of building will begin. Upon motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the appeal withdrawing, and approve request from Malcolm Carson for sixty (60) days to negotiate a sale of building, and on the 61st day demolition of building will begin. Owner will demolish on the 61st day, if not, the city will on the 62nd day. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Upon completion of testimony, on motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to close hearing of Malcolm Carson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-17-0258 Oath of Office - Rosie Grayer - Deputy Municipal Court Clerk Attachments: Oath Mayor Flaggs administered the Oath of Office to Rosie Grayer as Deputy Municipal Court Clerk B. ID-17-0263 Award Sealed Bids for: 1. Diesel Forklift 2. Heavy Duty Conventional Dump Truck 3. Vacuum Leaf Collector Truck Attachments: Forklift Award Dump Truck Award Leaf Truck Award On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bids for Diesel Forklift to Equipment Inc., of Jackson, MS; Heavy Duty Conventional Dump Truck to McComb Diesel, Inc., of Magnolia, MS; Vacuum Leaf Collector Truck to Ingram Equipment Co., of Pelham, AL. Reject bid from Sansom Equipment Co., for not meeting the bid specifications. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0264 Authorize issuance of requisition number 1704337 in the amount of $5,836.00 to Sangoma U.S., Inc. to purchase a server for the IT Department (Sole Source) Attachments: Requisition 1704337 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize issuance of requisition number 1704337 in the amount of $5,836.00 to Sangoma U.S., Inc. to purchase a server for the IT Department (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0257 Approve request from Chief Atkins to declare badge as surplus property for Retired Captain Harold Gaines and authorize sale for $85.00 Attachments: Surplus Badge On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Fire Chief Charles Atkins to declare badge as surplus property for Retired Captain Harold Gaines and authorize sale for $85.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 2 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final February 24, 2017 E. ID-17-0271 Approve additions to Employee Driving List: 1. Ernest Palmer, Jr., Anfernee Radar - Sewer Department Attachments: License Check On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve additions to Employee Driving List: 1. Ernest Palmer, Jr., Anfernee Radar - Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0262 Approve invoice #2960 for payment in the amount of $1,665.68 from Vicksburg-Tallulah Regional Airport for the month of January 2017 Attachments: VTR Invoice On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve invoice #2960 for payment in the amount of $1,665.68 from Vicksburg-Tallulah Regional Airport for the month of January 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0266 Approve request for advertisement from the Vicksburg High Gator Booster Club for the 3rd Annual "Malcolm Butler Football Camp" Attachments: Football Camp Mayor Flaggs stated that purchasing an advertisement from Vicksburg High School Gator Booster Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a banner from Vicksburg High School Gator Booster Club for the 3rd Annual "Malcolm Butler Football Camp" in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0255 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 816 Patton, PPIN 15684; owned by Ewell & Natasha Blackmore (cut grass/weeds; remove trash & debris; remove inoperable vehicles) 1610 Sky Farm Ave., PPIN 19767; owned by the State of Mississippi (cut grass/wees; remove trash & debris) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H.1 ID-17-0273 Authorize Mayor to execute Contract for Professional Services with Newbreak Communications Attachments: Newbreak On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract for Professional Services with Newbreak Communications. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final February 24, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: I. ID-17-0253 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Bank Letters Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-17-0254 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure The City Sexton presented report of collections, account opening graves, etc. for the month of January 2017 as follows: Riles Funeral Home - $600.00; Dillon Chisley Funeral Home - $200.00; Fisher Funeral Home - $200.00; Glenwood Funeral Home - $400.00; Jefferson Funeral Home - $1,500.00; Lakeview Funeral Home - $1,625.00; Miscellaneous - $250.00. The City Clerk presented the Privilege License Report for new businesses for the month of January 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $140,647.16 for January 2017 The City Clerk presented the January 2017 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of January 2017 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of January 2017 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Information Technology Department (2); Pay Adjustments in the Police Department (3), Gas Department (1); Retirement in the Fire Department (2). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, City of Vicksburg Page 4 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final February 24, 2017 Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Information Technology Department (2); Pay Adjustments in the Police Department (3), Gas Department (1); Retirement in the Fire Department (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Debra Goodman - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0272 New Hires- Information Technology Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Information Specialist at $9.50 per hour, Computer Specialist at $14.50 per hour in the Information Technology Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0267 Pay Adjustments - Police Department (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments Officer at $23.80 per hour to $24.00 per hour, Officer at $15.95 per hour to $16.15 per hour, Officer at $16.00 per hour to $16.20 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0268 Pay Adjustment - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Serviceman from $8.50 per hour to $8.80 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0269 Retirement - Fire Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Retirement from Deputy Chief, effective February 23, 2017; Captain, effective February 28, 2017 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-17-0412 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: Alderman Mayfield recused himself from the Board Meeting. K. ID-17-0256 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 136835 through 137067; 1019 through 1048. On motion of Mayor Flaggs, save and except check number 137037 payable to United Security Services, seconded by Alderman Thompson, the Mayor and Alderman voted to approve the Claims Docket. Voting aye: Mayor Flaggs, Alderman Thompson. None voting nay, the motion was unanimously adopted. City of Vicksburg Page 5 Printed on 5/8/2017 Board of Mayor and Aldermen Minutes - Final February 24, 2017 Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Mayor Flaggs recused himself from the Board Meeting. Alderman Thompson is now Mayor Pro-Tem Thompson. K. ID-17-0256 Approve Claims Docket On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket check number 137037 payable to United Security Services. Voting aye: Mayor Pro-Tem Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs Adjournment On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 06, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs City of Vicksburg Page 6 Printed on 5/8/2017