Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Thursday, May 25, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Benji Thomas. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Executive Session: Summer Youth Program - Police Department (10) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-17-0621 Adopt Board Meeting Minutes for: 1. April 03, 2017 2. April 10, 2017 3. April 17, 2017 4. April 25, 2017 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: 1. April 03, 2017; 2. April 10, 2017; 3. April 17, 2017; 4. April 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting. A.1 ID-17-0655 Approve Claims Docket The City Clerk presented the Docket of Claim numbering 138462 for Entergy of MS. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Mayor Flaggs left the Board Meeting. Alderman Tholmpson is now Mayor Pro-Tem Thompson Routine Agenda: A. ID-17-0692 Continue State of Emergency: 1. Repairs of Kemp Bottom Road Bridge City of Vicksburg Page 1 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 2. Repair Clarifier #1 at Water Treatment Plant On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to Continue State of Emergency: 1. Repairs of Kemp Bottom Road Bridge; 2. Repair Clarifier #1 at Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs B. ID-17-0693 Authorize Mayor and Aldermen of the City of Vicksburg to execute: 1. Joint Proclamation of Existence of a Local Emergency 2. Declaration of State of Emergency and Authorization to Participate in Statewide Mutual Aid Compact Attachments: Emergency Declarations On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute: 1. Joint Proclamation of Existence of a Local Emergency; 2. Declaration of State of Emergency and Authorization to Participate in Statewide Mutual Aid Compact. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs C. ID-17-0659 Approve Application from American Legion Post 213 for Complimentary Use of City Auditorium on May 29, 2017 for Memorial Day Activities Attachments: Comp Use - American Legion On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Application from American Legion Post 213 for Complimentary Use of City Auditorium on May 29, 2017 for Memorial Day Activities. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs D. ID-17-0661 Approve addition to Employee Driving List: 1. Richard Preis - Parks and Recreation Maintenance Attachments: Driving List On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve the addition to Employee Driving List for Richard Preis - Parks and Recreation Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs E. ID-17-0664 Accept Application and Adopt Resolution (Preliminary Orders) for Ad Valorem Tax Exemption for: 1. Ergon BioFuels, LLC 2. Eaton Holdings, LLC 3. Vicksmetal Company (2016 & 2015) 4. Anderson Tully Lumber Company (2016 & 2015) Attachments: Ergon - Application Ergon - Preliminary Order Vicksmetal Company 2016 Vicksmetal Company 2015 Anderson Tully Lumber 2016 Anderson Tully Lumber 2015 On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to accept the Application and Adopt Resolution (Preliminary Orders) for Ad Valorem Tax Exemption for: 1. Ergon BioFuels, LLC; 2. Eaton Holdings, LLC; 3. Vicksmetal Company (2016 & 2015); 4. City of Vicksburg Page 2 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 Anderson Tully Lumber Company (2016 & 2015). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs F. ID-17-0666 Authorize advertisement for RFP to Provide Administrative Services for MS Home Home Investment Partnerships Program Attachments: RFP Administrative Services On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize advertisement for RFP to Provide Administrative Services for MS Home Home Investment Partnerships Program. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs G. ID-17-0667 Approve invoice #3009 for payment in the amount of $6,787.82 from Vicksburg-Tallulah Regional Airport for the month of April 2017 Attachments: VTR Invoice On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve invoice #3009 for payment in the amount of $6,787.82 from Vicksburg-Tallulah Regional Airport for the month of April 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs H. ID-17-0669 Approve request from Bess Mitchell Averett for advertisement in the amount of $1,000.00 for the 5th Annual Symphony at Sunset at Vicksburg National Military Park Attachments: Military Park Advertisement On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve request from Bess Mitchell Averett for advertisement in the amount of $1,000.00 for the 5th Annual Symphony at Sunset at Vicksburg National Military Park. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs I. ID-17-0694 Approve request to declare the following vehicles and equipment as surplus and donate to the Town of Edwards: 1. Inventory number 006133 serial number 1HTSCAAR8XH226420 (1999 International Dump Truck) 2. Inventory number 006563 serial number 1FTNE1EW2ADA51178 (2010 Ford Cargo Van) 3. Inventory number 006247 serial number 1201-3322 (2002 Old Dominion Leaf Truck) 4. Inventory number 005878 serial number 4ENBAAA82P1002496 (1993 E-One Fire Truck) 5. Inventory number 005879 serial number 4ENBAAA82P1002497 (1993 E-One Fire Truck) 6. Inventory number 006530 serial number 2G1WS57M791276681 (2009 Chevrolet Impala) 7. Inventory number 006531 serial number 2G1WS57M691276381 (2009 Chevrolet Impala) 8. Inventory number 006532 serial number 2G1WS57M791276583 (2009 Chevrolet Impala) 9. Inventory number 006533 serial number 2G1WS57M291277513 (2009 Chevrolet Impala) 10. Inventory number 006534 serial number 2G1WS57M291277687 City of Vicksburg Page 3 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 (2009 Chevrolet Impala) 11. Inventory number 006536 serial number 2G1WS57M991277704 (2009 Chevrolet Impala) Attachments: Surplus Vehicles - Edwards On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve request to declare the following vehicles and equipment as surplus and donate to the Town of Edwards: 1. Inventory number 006133 serial number 1HTSCAAR8XH226420 (1999 International Dump Truck); 2. Inventory number 006563 serial number 1FTNE1EW2ADA51178 (2010 Ford Cargo Van); 3. Inventory number 006247 serial number 1201-3322 (2002 Old Dominion Leaf Truck); 4. Inventory number 005878 serial number 4ENBAAA82P1002496 (1993 E-One Fire Truck); 5. Inventory number 005879 serial number 4ENBAAA82P1002497 (1993 E-One Fire Truck); 6. Inventory number 006530 serial number 2G1WS57M791276681 (2009 Chevrolet Impala); 7. Inventory number 006531 serial number 2G1WS57M691276381 (2009 Chevrolet Impala); 8. Inventory number 006532 serial number 2G1WS57M791276583 (2009 Chevrolet Impala); 9. Inventory number 006533 serial number 2G1WS57M291277513 (2009 Chevrolet Impala); 10. Inventory number 006534 serial number 2G1WS57M291277687 (2009 Chevrolet Impala); 11. Inventory number 006536 serial number 2G1WS57M991277704 (2009 Chevrolet Impala). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs J. ID-17-0696 Approve request to declare the following vehicles surplus and authorize to be sold at next auction: 1. Inventory Number 006430 Serial Number 2FAFP71W26X130945 (2006 Ford) 2. Inventory Number 006455 Serial Number 2G1WS55R079302681 (2007 Chevrolet Impala) 3. Inventory Number 006501 Serial Number 2G1WS553281321809 (2008 Chevrolet Impala) 4. Inventory Number 006502 Serial Number 2G1WS553181321851 (2008 Chevrolet Impala) 5. Inventory Number 006503 Serial Number 2G1WS553981323251 (2008 Chevrolet Impala) 6. Inventory Number 006504 Serial Number 2G1WS553081320772 (2008 Chevrolet Impala) 7. Inventory Number 006505 Serial Number 2G1WS553781319599 (2008 Chevrolet Impala) 8. Inventory Number 006500 Serial Number 2G1WS553981320267 (2008 Chevrolet Impala) 9. Inventory Number 006529 Serial Number 2G1WS57M491277674 (2008 Chevrolet Impala) 10. Inventory Number 006307 Serial Number 1GBJC34183E258942 (2003 Chevrolet Dumpbed) 11. Inventory Number 006244 Serial Number 1GBJC34132E195876 (2002 Chevrolet Dumpbed) 12. Inventory Number 006035 Serial Number 1GCEC19M0WE192900 (1998 Chevrolet Truck) 13. Inventory Number 006206 Serial Number 1FAFP5324YA283157 (2000 Ford Taurus) 14. Inventory Number 006298 Serial Number 1FTRX17W73NA93318 (Ford Truck) 15. Inventory Number 005864 Serial Number 1GBT7H4JXTJ107053 (Chevrolet Fuel Truck) 16. Inventory Number 006255 Serial Number BKJ00552 (2002 Caterpillar) 17. Inventory Number 005911 Serial Number 109574 (1978 Allis Chambers Forklift) 18. Inventory Number 006171 Serial Number 1FMZU7P1E3YUB34242 (2000 Ford Explorer) Attachments: Surplus Vehicles - Auction City of Vicksburg Page 4 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to request to declare the following vehicles surplus and authorize to be sold at next auction: 1. Inventory Number 006430 Serial Number 2FAFP71W26X130945 (2006 Ford); 2. Inventory Number 006455 Serial Number 2G1WS55R079302681 (2007 Chevrolet Impala); 3. Inventory Number 006501 Serial Number 2G1WS553281321809 (2008 Chevrolet Impala); 4. Inventory Number 006502 Serial Number 2G1WS553181321851 (2008 Chevrolet Impala); 5. Inventory Number 006503 Serial Number 2G1WS553981323251 (2008 Chevrolet Impala); 6. Inventory Number 006504 Serial Number 2G1WS553081320772 (2008 Chevrolet Impala); 7. Inventory Number 006505 Serial Number 2G1WS553781319599 (2008 Chevrolet Impala); 8. Inventory Number 006500 Serial Number 2G1WS553981320267 (2008 Chevrolet Impala); 9. Inventory Number 006529 Serial Number 2G1WS57M491277674 (2008 Chevrolet Impala); 10. Inventory Number 006307 Serial Number 1GBJC34183E258942 (2003 Chevrolet Dumpbed); 11. Inventory Number 006244 Serial Number 1GBJC34132E195876 (2002 Chevrolet Dumpbed); 12. Inventory Number 006035 Serial Number 1GCEC19M0WE192900 (1998 Chevrolet Truck); 13. Inventory Number 006206 Serial Number 1FAFP5324YA283157 (2000 Ford Taurus); 14. Inventory Number 006298 Serial Number 1FTRX17W73NA93318 (Ford Truck); 15. Inventory Number 005864 Serial Number 1GBT7H4JXTJ107053 (Chevrolet Fuel Truck); 16. Inventory Number 006255 Serial Number BKJ00552 (2002 Caterpillar); 17. Inventory Number 005911 Serial Number 109574 (1978 Allis Chambers Forklift); 18. Inventory Number 006171 Serial Number 1FMZU7P1E3YUB34242 (2000 Ford Explorer). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs K. ID-17-0697 Authorize City Clerk to Publish Notice of Intention to Divert or Withdraw for Beneficial Use the Public Waters of The State of Mississippi Attachments: Land and Water Resources On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize City Clerk to Publish Notice of Intention to Divert or Withdraw for Beneficial Use the Public Waters of The State of Mississippi. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs L. ID-17-0698 Approve request for payment of Insurance and Affiliation Fees for Babe Ruth League International Headquarters for the Fuzzy Johnson Baseball League to the following: 1. Babe Ruth League, Inc. in the amount of $325.00 for Affiliation Fees 2. K & K in the amount of $2,802.00 for Insurance Attachments: Babe Ruth League On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve request for payment of Insurance and Affiliation Fees for Babe Ruth League International Headquarters for the Fuzzy Johnson Baseball League to the following: 1. Babe Ruth League, Inc. in the amount of $325.00 for Affiliation Fees; 2. K & K in the amount of $2,802.00 for Insurance. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs M. ID-17-0662 Accept Letters for Cost of Cutting and Cleaning Lots/Demolition and Site Clearing and Adopt Resolution/Order to Establish Special Assessments for the following properties: 1. 1114 Adams Lane, PPIN 25531; owned by Harvey & Yvette Young 2. Cairo Drive, PPIN 10250; owned by State of Mississippi 3. 2634 Roosevelt Avenue, PPIN 13074; owned by John W. & Willie D. Hunter Estate Attachments: Special Assessments The Letters (Statements) and Resolutions/Orders on the following properties were presented to the Board: City of Vicksburg Page 5 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 1114 Adams Lane, PPIN 25531; owned by Harvey & Yvette Young Cairo Drive, PPIN 10250; owned by State of Mississippi 2634 Roosevelt Avenue, PPIN 13074; owned by John W. & Willie D. Hunter Estate On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots/demolition and site clearing and Adopt the following Resolutions/Orders establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs N. ID-17-0665 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment 2 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 509 West Magnolia, PPIN 27291; owned by Vickie Beamon (cut grass/weeds; remove trash & debris; remove dilapidated building) 1612 Bodley Street, PPIN 17673; owned by Edric Ron & Stephanie Evans (cut grass/weeds; remove trash & debris; remove dilapidated building; remove inoperable vehicles) 1201 Clay Street, PPIN 18928; owned by D Properties (cut grass/weeds; remove trash & debris; remove dilapidated buildings) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 509 West Magnolia, PPIN 27291; owned by Vickie Beamon (cut grass/weeds; remove trash & debris; remove dilapidated building) - granted sixty (60) day extension 1612 Bodley Street, PPIN 17673; owned by Edric Ron & Stephanie Evans - vehicles removed 1201 Clay Street, PPIN 18928; owned by D Properties (cut grass/weeds; remove trash & debris; remove dilapidated buildings) - hold until after after Architectural Review Board has made a decision The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Resolutions: O. ID-17-0663 Adopt Resolution by The Mayor and Aldermen of The City of Vicksburg, Mississippi, To Approve Housing Units Construction/Rehabilitation Under The 2016 Home Owner Rehabilitation/Reconstruction Program Attachments: Resolution -2016 Home Investment On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to adopt the Resolution by The Mayor and Aldermen of The City of Vicksburg, Mississippi, To Approve Housing Units Construction/Rehabilitation Under The 2016 Home Owner Rehabilitation/Reconstruction Program. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Enactment No: RES 2016-206 City of Vicksburg Page 6 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 P. ID-17-0670 Adopt Resolution Authorizing the Preparation and Submittal of an Application to the Delta Regional Authority for Emergency Assistance under the 2017 State's Economic Development Assistance Program and Authorize Mayor to Execute Certification designating Marcia Weaver to apply online on behalf of the City of Vicksburg [Blue Ink] Attachments: Resolution and Certification - Delta Regional Authority On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to adopt the Resolution Authorizing the Preparation and Submittal of an Application to the Delta Regional Authority for Emergency Assistance under the 2017 State's Economic Development Assistance Program and Authorize Mayor to Execute Certification designating Marcia Weaver to apply online on behalf of the City of Vicksburg [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Enactment No: RES 2016-207 Contracts: Q. ID-17-0656 Authorize Mayor to execute First Amendment to Lease with Pinnacle Towers, LLC for Jackson Road Location Attachments: CrownCastle - Jackson Rd On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute First Amendment to Lease with Pinnacle Towers, LLC for Jackson Road Location. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs R. ID-17-0657 Authorize Mayor to execute Third Amendment to Lease with Pinnacle Towers, LLC for Bridge Road Location Attachments: CrownCastle - Bridge Rd On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Third Amendment to Lease with Pinnacle Towers, LLC for Bridge Road Location. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs S. ID-17-0658 Authorize Mayor to execute Airport Hangar Lease Agreement with Terry Smith Attachments: Hangar Lease - Smith On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Airport Hangar Lease Agreement with Terry Smith. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs T. ID-17-0668 Authorize Mayor to execute Right-of-Entry Permit with Casino Vicksburg, LLC for the investigation of the soils and the landslide on property located on the west side of Washington Street Attachments: Right of Entry Permit On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Right-of-Entry Permit with Casino Vicksburg, LLC for the City of Vicksburg Page 7 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 investigation of the soils and the landslide on property located on the west side of Washington Street. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs U. ID-17-0691 Authorize Mayor to execute Professional Services Agreement with Stantec for: 1. Bank Stabilization at Riverfront Park 2. James "Fuzzy" Johnson Park Improvements Attachments: Riverfront Stabilization Fuzzy Johnson Improvements On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Professional Services Agreement with Stantec for: 1. Bank Stabilization at Riverfront Park; 2. James "Fuzzy" Johnson Park Improvements. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs V. ID-17-0701 Authorize Mayor to execute Contract with Central Asphalt for Kings Community Park Project On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Contract with Central Asphalt for Kings Community Park Project. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Docket of Claims: W. ID-17-0653 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs X. ID-17-0654 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax 6. Detail Budget Attachments: City Sexton Privilege License - April 2017 Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of April 2017 as follows: Riles Funeral Home - $850.00; Fisher Funeral Home - $1,200.00; Jefferson Funeral Home - $1,575.00; Lakeview Funeral Home $2,600.00. City of Vicksburg Page 8 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 The City Clerk presented the Privilege License Report for new businesses for the month of April 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $205,250.21 for April 2017 The City Clerk presented the June 2017 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of April 2017 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of April 2017 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Executive Session: Mayor Pro-Tem Thompson moved the Mayor Pro-Tem and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Pro-Tem Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor Pro-Tem and Alderman discussed whether or not they should go into executive session. Mayor Pro-Tem Thompson moved to go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (1), Fire Department (2), Recreation/Jackson Street Summer Camp (6), Recreation/City Pool (3), Recreation/Tennis Helper (2), Recreation Programs/Mission Park (2), Right of Way Department (3), Gas Department (1), Airport Department (1), Landscape Department (1); Status Change in the Animal Control Department (1); Pay Adjustments in the Police Department (2), Fire Department (3); Resignations in the Recreation/Tennis (1), Water & Gas Administration (1), Traffic Department (1), Street Department (1); Rescind New Hire in the Recreation/City Pool (1); Retirement in the Parks and Recreation Maintenance (1); Suspension in the Water Maintenance Department (1), Sewer Department (1); Termination in the Police Department (1); Permission to Post for Part-Time Laborer in the Animal Control Department (1), Post for Crossing Guard in the Police Department (1), Post for Traffic Department Supervisor in the Traffic Department (1), Post for Equipment Operator in the Street Department (1); New Hires in the Police Department/Streetball (10). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Pro-Tem Thompson, Alderman Mayfield. The Mayor Pro-Tem and Alderman announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (1), Fire Department (2), Recreation/Jackson Street Summer Camp (6), Recreation/City Pool (3), Recreation/Tennis Helper (2), Recreation Programs/Mission Park (2), Right of Way Department (3), Gas Department (1), Airport Department (1), Landscape Department (1); Status Change in the Animal Control Department (1); Pay Adjustments in the Police Department (2), Fire Department (3); Resignations in the Recreation/Tennis (1), Water & Gas Administration (1), Traffic Department (1), Street Department (1); Rescind New Hire in the Recreation/City Pool (1); Retirement in the Parks and Recreation Maintenance (1); Suspension in the Water Maintenance Department (1), Sewer Department (1); Termination in the Police Department (1); Permission to Post for Part-Time Laborer in the Animal Control Department (1), Post for Crossing Guard in the Police Department (1), Post for Traffic Department Supervisor in the Traffic Department (1), Post for Equipment Operator in the Street Department (1); New Hires in the Police Department/Streetball (10). The Mayor Pro-Tem and Alderman are now in executive session. Those present at the executive session were Mayor Pro-Tem Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - City of Vicksburg Page 9 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 Southward's Administrative Assistant, Carolyn Butler - Human Resource Associate. Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Personnel Matters: A. ID-17-0671 New Hire - Police Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for Crossing Guard at $10.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs B. ID-17-0688 New Hires - Fire Department (2) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hires for Firefighter IV at $10.36 per hour, Firefighter I at $8.90 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs C. ID-17-0672 New Hires - Recreation/Jackson Street Summer Camp (6) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hires for Two (2) Summer Camp Workers at $8.25 per hour, Two (2) Summer Camp Instructors at $10.00 per hour, Two (2) Jackson Street Summer Camp Workers at $8.00 per hour in the Recreation/Jackson Street Summer Camp. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs D. ID-17-0673 New Hires - Recreation/City Pool (3) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hires for 3rd Year Lifeguard at $8.25 per hour, 3rd year WSI Lifeguard at $8.75 per hour, 1st Year Lifeguard at $7.75 per hour in the Recreation/City Pool. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs E. ID-17-0674 New Hire - Recreation/Tennis Helper (2) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for Two (2) Tennis Helpers at $8.00 per hour in Recreation/Tennis. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs F. ID-17-0675 New Hires - Recreation Programs/Mission Park (2) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hires for Two (2) Mission Park Workers at $8.00 per hour, Recreation Programs/Mission Park. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs City of Vicksburg Page 10 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 G. ID-17-0676 New Hires - Right of Way Department (3) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hires for Three (3) Seasonal Laborers at $7.75 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs H. ID-17-0677 New Hire - Gas Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for Dispatcher at $9.50 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs I. ID-17-0678 New Hire - Airport Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire Seasonal Worker at $7.75 per hour in the Airport Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs J. ID-17-0705 New Hire - Landscape Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for Laborer at $8.00 per hour in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs K. ID-17-0679 Status Change - Animal Control Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Status Change from Part Time Animal Control Officer at $8.00 per hour to Full Time Animal Control Officer at $8.00 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs L. ID-17-0680 Pay Adjustments - Police Department (2) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustments for Patrol Officer at $15.35 per hour to $15.64 per hour, Patrol Officer/FTO at $18.80 per hour to Patrol Officer at $18.05 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs M. ID-17-0689 Pay Adjustments - Fire Department (3) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustments for Two (2)Firefighter III at $9.92 per hour to Firefighter/Ambulance III at $10.72 per hour, Firefighter/Ambulance at $10.78 per hour to Firefighter III at $9.98 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 11 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 Absent: 1- Mayor Flaggs N. ID-17-0681 Resignation - Recreation/Tennis (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to accept the Resignation from Tennis Helper in Recreation/Tennis, effective May 31, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs O. ID-17-0682 Resignation - Water & Gas Administration (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to accept the Resignation from Cashier in the Water & Gas Administration, effective May 15, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs P. ID-17-0690 Resignation - Traffic Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to accept the Resignation from Supervisor in the Traffic Department, effective May 11, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Q. ID-17-0702 Resignation - Street Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to accept the Resignation from Equipment Operator in the Street Department, effective May 17, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs R. ID-17-0683 Rescind New Hire - Recreation/City Pool (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to Rescind New Hire for WSI Lifeguard at $9.25 per hour in the Recreation/City Pool, effective 25, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs S. ID-17-0703 Retirement - Parks and Recreation Maintenance (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to accept the Retirement from Foreman in the Parks and Recreation Maintenance, effective May 31, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs T. ID-17-0684 Suspension - Water Maintenance Department (1) This Agenda Item was moved to the next Board Agenda U. ID-17-0699 Suspension - Sewer Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Suspension for Laborer for three (3) days in the Sewer Department. Suspension due to eight (8) unexcused absences. The motion was adopted unanimously by the City of Vicksburg Page 12 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs V. ID-17-0685 Termination - Police Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Termination of Crossing Guard in the Police Department, effective May 25, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs W. ID-17-0686 Permission to Post - Part-Time Laborer - Animal Control Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Request to Post for Part-Time Laborer in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs X. ID-17-0687 Permission to Post - Crossing Guard - Police Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Request to Post for Crossing Guard in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Y. ID-17-0704 Permission to Post - Traffic Department Supervisor - Traffic Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Request to Post for Traffic Department Supervisor in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Z. ID-17-0700 Permission to Post - Equipment Operator - Street Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Request to Post for Equipment Operator in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Z.1 ID-17-0714 New Hires - Summer Youth Program/Streetball - Police Department (10) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for Ten (10) Streetball Worker at $7.75 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Z.2 ID-17-0897 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, City of Vicksburg Page 13 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 25, 2017 the Mayor Pro-Tem and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Docket of Claims: Y. ID-17-0655 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 138406 through 138630; 1082-1083. On motion of Mayor Pro-Tem Thompson, save and except check number 138462 for Entergy, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. None voting nay, the motion was unanimously adopted. Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Adjournment On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 05, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs City of Vicksburg Page 14 Printed on 7/20/2017