Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, May 15, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Willis T. Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt an Ordinance to Amend Chapter 20, Streets and Sidewalks, of the Code of Ordinances of the City of Vicksburg, Mississippi to Delete Provisions that Conflict with or are Addressed by the Property Maintenance Code, to Delete Provisions that Conflict with or are Addressed by the Subdivision Regulations, to Substitute the Director of Public Works in Place of the Chief of Police Regarding Notification to Property Owners and for Other Related Matters (ID-17-0651) Adopt Ordinance to Amend Chapter 21, Subdivision Regulations, of the Code of Ordinances of the City of Vicksburg, Mississippi by Adding Definitions, Establishing the Procedure for Major and Minor Subdivision Plat Approval and the Requirements for the Final Plat, to Provide Regulations for Blocks, Lots, Sidewalks an, Utilities, and for Other Generally Related Matters On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-17-0622 Proclamation - Click It or Ticket Attachments: Proclamation - Click It or Ticket Mayor Flaggs presented Proclamation Declaring May 22, 2017 through June 04, 2017 as National Click It or Ticket It Mobilization Period, in Vicksburg, MS Routine Agenda: A. ID-17-0623 Accept Application for Ad Valorem Tax Exemption: 1. Eaton Electric Holdings, LLC Attachments: Eaton Electric On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Application for Ad Valorem Tax Exemption: 1. Eaton Electric Holdings, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0638 Receive Vicksburg Police Department Crime Statistic Report: 1. April 2017 Attachments: April Crime Stats On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to receive the Vicksburg Police Department Crime Statistic Report for April 2017. The motion was adopted unanimously by the following City of Vicksburg Page 1 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 15, 2017 vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0624 Declare Monday, May 29, 2017 a City Holiday in observance of National Memorial Day/Jefferson Davis' Birthday Attachments: Memorial Holiday On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare Monday, May 29, 2017 a City Holiday in observance of National Memorial Day/Jefferson Davis' Birthday. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0625 Approve request from Moses Brown and Patricia Brown along with Brice Entertainment for permission to block the intersection of Clay and First North to the intersection of South and First North on May 28, 2017 from 2:00 p.m. to 11:00 p.m. for a neighborhood block party Attachments: Neighborhood Block Party On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Moses Brown and Patricia Brown along with Brice Entertainment for permission to block the intersection of Clay and First North to the intersection of South and First North on May 28, 2017 from 2:00 p.m. to 11:00 p.m. for a neighborhood block party. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0626 Approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code [First one half (1/2) of allocation] Attachments: Warren County Soil Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $15,000.00 to the Warren County Soil and Water Conservation District. The City is authorized pursuant to Sec. 69-27-24 of the Mississippi Code of 1972, as amended, for municipalities to contribute to soil conservation district. First half (1/2) of allocation. No matching funds required. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0627 Approve request for advertisement in the amount of $5,000.00 from Old Man River QuiltFest, Inc. Attachments: QuiltFest Mayor Flaggs stated that purchasing an advertisement from Old Man River QuiltFest, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the sponsorship from Old Man River QuiltFest, Inc. in the amount of $5,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0631 Accept Letter of Appeal from Katie Robinson regarding the decision of the Zoning Board of Appeals on May 2, 2017 meeting granting Darrell D. Houzah's request for a Special Exception to operate a nightclub at 2106 Washington Street and Authorize City Clerk to Set Hearing Date for Monday, June 5, 2017 at 10:00 a.m. Attachments: Nightclub Appeal On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Letter of Appeal from Katie Robinson regarding City of Vicksburg Page 2 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 15, 2017 the decision of the Zoning Board of Appeals on May 2, 2017 meeting granting Darrell D. Houzah's request for a Special Exception to operate a nightclub at 2106 Washington Street and Authorize City Clerk to Set Hearing Date for Monday, June 5, 2017 at 10:00 a.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0632 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Budget Amendments for May 15, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0644 Approve Additions to Employee Driving List: 1. Peter Harris - Animal Control Department 2. Jeremy Brown - Water Department Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Additions to Employee Driving List: 1. Peter Harris - Animal Control Department; 2. Jeremy Brown - Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-17-0649 Approve Application from Kings Head Start for Complimentary Use of City Auditorium on May 25, 2017 for Promotion Ceremony/Graduation Attachments: Auditorium Comp Use On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Application from Kings Head Start for Complimentary Use of City Auditorium on May 25, 2017 for Promotion Ceremony/Graduation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Ordinances: J.1 ID-17-0651 Adopt an Ordinance to Amend Chapter 20, Streets and Sidewalks, of the Code of Ordinances of the City of Vicksburg, Mississippi to Delete Provisions that Conflict with or are Addressed by the Property Maintenance Code, to Delete Provisions that Conflict with or are Addressed by the Subdivision Regulations, to Substitute the Director of Public Works in Place of the Chief of Police Regarding Notification to Property Owners and for Other Related Matters Attachments: Ordinance 2017-04 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt to Amend Chapter 20, Streets and Sidewalks, of the Code of Ordinances of the City of Vicksburg, Mississippi to Delete Provisions that Conflict with or are Addressed by the Property Maintenance Code, to Delete Provisions that Conflict with or are Addressed by the Subdivision Regulations, to Substitute the Director of Public Works in Place of the Chief of Police Regarding Notification to Property Owners and for Other Related Matters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2016-010 J.2 ID-17-0652 Adopt an Ordinance to Amend Chapter 21, Subdivision Regulations, of the Code of Ordinances of the City of Vicksburg, Mississippi by Adding Definitions, Establishing the Procedure for Major and Minor Subdivision Plat Approval and the Requirements for the Final Plat, to Provide Regulations for Blocks, Lots, Sidewalks and Utilities, and for Other Generally Related Matters City of Vicksburg Page 3 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 15, 2017 Attachments: Ordinance 2017-05 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Ordinance to Amend Chapter 21, Subdivision Regulations, of the Code of Ordinances of the City of Vicksburg, Mississippi by Adding Definitions, Establishing the Procedure for Major and Minor Subdivision Plat Approval and the Requirements for the Final Plat, to Provide Regulations for Blocks, Lots, Sidewalks and Utilities, and for Other Generally Related Matters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2016-011 Resolutions: K. ID-17-0645 Adopt Resolution to Provide In-Kind Services to Vicksburg Family Development Attachments: Resolution - Vicksburg Family Development On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Provide In-Kind Services to Vicksburg Family Development. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-202 L. ID-17-0646 Adopt Resolution to Provide In-Kind Services to United Way Attachments: Resolution - United Way On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt Resolution to Provide In-Kind Services to United Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-203 M. ID-17-0647 Adopt Resolution to Provide In-Kind Services to Central Mississippi Prevention Services, Inc. Attachments: Resolution - Central MS Prevention Services On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Provide In-Kind Services to Central Mississippi Prevention Services, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-204 N. ID-17-0648 Adopt Resolution to Provide In-Kind Services to Triumphant Baptist Church Summer Program Attachments: Resolution - Triumphant Church On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution to Provide In-Kind Services to Triumphant Baptist Church Summer Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-205 Contracts: O. ID-17-0630 Authorize Mayor to execute Agreement and Promissory Note Modification with Mississippi Development Authority for Capital Improvements Revolving Loan #14-374-CP-01 City of Vicksburg Page 4 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 15, 2017 Attachments: Loan Agreement On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement and Promissory Note Modification with Mississippi Development Authority for Capital Improvements Revolving Loan #14-374-CP-01. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-17-0640 Authorize Mayor to execute letter terminating contract with CarFax Attachments: CarFax Termination On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Letter Terminating Contract with CarFax. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: Q. ID-17-0650 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 138401 through 138405. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Right of Way Department (1), Recreation/City Pool (4); Resignation in the Fire Department (1); Pay Adjustments in the Police Department (2); Suspension in the Water Maintenance Department (1); Discussion in the Police Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Right of Way Department (1), Recreation/City Pool (4); Resignation in the Fire Department (1); Pay Adjustments in the Police Department (2); Suspension in the Water Maintenance Department (1); Discussion in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant, Carolyn Butler - Human Resource Associate. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0633 New Hire - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve for Seasonal Laborer at $7.75 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 7/20/2017 Board of Mayor and Aldermen Minutes - Final May 15, 2017 B. ID-17-0634 New Hires - Recreation/City Pool (4) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for WSI Lifeguard at $9.25 per hour, WSI Head Lifeguard at $9.50 per hour, WSI Lifeguard at $9.00 per hour, WSI Lifeguard at $8.50 per hour in the Recreation/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0635 Resignation - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Firefighter Paramedic IV in the Fire Department, effective May 14, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0636 Pay Adjustments - Police Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Investigator from $16.00 per hour to $16.20 per hour, Crime Scene Investigator at $17.95 per hour to $18.15 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0642 Suspension - Water Maintenance Department (1) A discussion was held. No action was taken. F. ID-17-0641 Discussion - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen held a discussion regarding a Captain and Lieutenant. The Board rendered a decision that both parties will be allowed to attend the Mississippi Command College Leadership Training or neither party will attend the training. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0852 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, May 25, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 7/20/2017