Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, June 23, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman MIchael A. Mayfield, Sr. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda REMOVE: Certificate of Retirement: 1. Robert Hubbard - Community Service Department ADD: Approve Ad to the Vicksburg Post for the City of Vicksburg's Board of Mayor and Aldermen Inauguration/Swearing-In Ceremony to be held on Sunday, July 2nd at 6:00 p.m. (ID-17-0878) Executive Session: Suspension - Gas Department (1) (ID-17-0879) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-17-0823 Certificate of Retirement: 1. Robert Hubbard - Community Service Department This Agenda Item was removed. Routine Agenda: A. ID-17-0820 Discuss Committee Recommendation for Solid Waste Collection and Disposal On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Committee Recommendation for Solid Waste Collection, Disposal and Debris on City right of way to Waste Management of Madison, MS, contingent upon committee negotiating for lower amount. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0822 Continue State of Emergency for: 1. Repairs of Kemp Bottom Road Bridge 2. Repair Clarifier #1 at Water Treatment Plant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Continue State of Emergency for the following: 1. Repairs of Kemp Bottom Road Bridge; 2. Repair Clarifier #1 at Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0819 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor City of Vicksburg Page 1 Printed on 8/14/2017 Board of Mayor and Aldermen Minutes - Final June 23, 2017 and Aldermen voted to adopt Budget Amendments for June 23, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0821 Authorize City Clerk to advertise Sealed Bids for: 1. Beulah Cemetery Main Entrance Gate Project On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Beulah Cemetery Main Entrance Gate Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-17-0878 Approve Ad to the Vicksburg Post for the City of Vicksburg's Board of Mayor and Aldermen Inauguration/Swearing-In Ceremony to be held on Sunday, July 2nd at 6:00 p.m. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Ad to the Vicksburg Post for the City of Vicksburg's Board of Mayor and Aldermen Inauguration/Swearing-In Ceremony to be held on Sunday, July 2nd at 6:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0818 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1720 Crawford Street, PPIN 17871; owned by the State of Mississippi (cut grass/weeds, remove grass & debris, remove dilapidated building) 1617 Jackson Street, PPIN 17577; owned by Saul Fultz (cut grass/weeds, remove grass & debris, remove dilapidated building) Grove Street, PPIN 24655; owned by the State of Mississippi (cut grass/weeds, remove grass & debris) 400 Linda Drive, PPIN 10863; owned by James D. Jr. & Patricia Winters (remove inoperable vehicles) 238 Manship, PPIN 25742; owned by Cury Winters (remove inoperable vehicles) 1900 Martin Luther King, PPIN 20601; owned by Walter Watson (cut grass/weeds, remove grass & debris, remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: F. ID-17-0813 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0816 Approve Reports: 1. City Sexton City of Vicksburg Page 2 Printed on 8/14/2017 Board of Mayor and Aldermen Minutes - Final June 23, 2017 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor and Treasure Delinquent Tax Collection The City Sexton presented report of collections, account opening graves, etc. for the month of May 2017 as follows: Riles Funeral Home - $600.00; Dillon Chisley Funeral Home - $600.00; Fisher Funeral Home -$200.00; Glenwood Funeral Home - $100.00; Jefferson Funeral Home - $2,225.00; Lakeview Funeral Home - $3,050.00. The City Clerk presented the Privilege License Report for new businesses for the month of May 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $154,977.07 for May 2017 The City Clerk presented the May 2017 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of May 2017 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of May 2017 Attachments: Supporting documentation following minutes: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Resignation in the Administration Department, Resignation in the Airport Department; Pay Adjustments in the Police Department (4), Retirement in the Community Service Department (1); Hire Date Correction in City Pool (1); Suspension in the Gas Department (1); Termination in the Sewer Department (1); Permission to Post for Full Time Videographer/Editor in VTV/TV23 (1), Post for Computer Specialist in the Information Technology Department (1); Suspension in the Gas Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Administration Department, Resignation in the Airport Department; Pay Adjustments in the Police Department (4), Retirement in the Community Service Department (1); Hire Date Correction in City Pool (1); Suspension in the Gas Department (1); Termination in the Sewer Department (1); Permission to Post for Full Time Videographer/Editor in VTV/TV23 (1), Post for Computer Specialist in the Information Technology Department (1); Suspension in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, John W. Carroll, Sr. - Assistant City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative City of Vicksburg Page 3 Printed on 8/14/2017 Board of Mayor and Aldermen Minutes - Final June 23, 2017 Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0824 Resignation - Administration (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from Summer Youth Worker in Administration, effective June 21, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0825 Resignation - Airport (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from Director at the Airport, effective June 30, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0826 Pay Adjustments - Police Department (3) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Two (2) Patrol Officers from $14.60 per hour to $14.80 per hour, Patrol Officer from $18.05 per hour to $18.25 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0827 Retirement - Community Service Department (1) A discussion was held. No action was taken. E. ID-17-0828 Hire Date Correction - City Pool (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Hire Date Correction for Lifeguard at $7.75 per hour from June 20, 2017 to June 21, 2017 at $7.75 per hour at the City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0832 Suspension - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Suspension for Laborer, pending termination hearing in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0829 Termination - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Termination for Laborer in the Sewer Department, effective June 23, 2017. Employee was placed on forty-five (45) day probation. Employee was not to miss any work and to come to work on time, and has failed to comply with the above provisions. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0830 Permission to Post - Full Time Videographer/Editor - VTV/TV23 (1) No action taken, until next month. I. ID-17-0831 Permission to Post - Computer Specialist - Information Technology (1) No action taken, until next month. J.1 ID-17-1031 Come Out of Executive Session and Approve All Items Taken Up in Executive Session> City of Vicksburg Page 4 Printed on 8/14/2017 Board of Mayor and Aldermen Minutes - Final June 23, 2017 On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting. Docket of Claims: H. ID-17-0817 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 139013 through 139254; 1090 and 1091. On motion of Mayor Flaggs, save and except check number 139224 for United Security Services, seconded by Alderman Thompson, the Mayor and Alderman voted to approve the Claims Docket. Voting aye: Mayor Flaggs, Alderman Thompson. None voting nay, the motion was unanimously adopted Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Mayor Flaggs left the Board Meeting. Alderman Thompson is now Mayor Pro-Tem. H. ID-17-0817 Approve Claims Docket On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket check number 139224 for United Security Services. Voting aye: Mayor Pro-Tem Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs Adjournment On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, July 05, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs City of Vicksburg Page 5 Printed on 8/14/2017