Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Monday, June 19, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was led by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 2- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1- Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution regarding the Request for a Special Exception to Operate a Nightclub at 2106 Washington Street, Vicksburg, MS (ID-17-0814) Authorize Police Chief and Fire Chief to Execute Memorandum of Agreement between Warren Yazoo Behavioral Health for Partnership in Building a Response to the Opioid Crisis (ID-17-0815) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Minutes: A. ID-17-0803 Adopt Board Meeting Minutes for the following: 1. May 01, 2017 2. May 10, 2017 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt Board Meeting Minutes for the following: 1. May 01, 2017; 2. May 10, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Routine Agenda: A. ID-17-0781 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of June 2017 and invited the public to attend. The Mayor and Alderman thanked Ms. Massey for attending the meeting. B. ID-17-0785 Discussion with Leadership Vicksburg regarding dog park Members of Leadership Vicksburg came before the Mayor and Alderman and discussed building a dog park next to the Vicksburg Airport on Hwy 61 South C. ID-17-0798 Approve letter to PetSafe Bark for Your Park Committee Attachments: Bark for Your Park Letter City of Vicksburg Page 1 Printed on 2/27/2018 Board of Mayor and Aldermen Minutes - Final-revised June 19, 2017 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Letter to PetSafe Bark for Your Park Committee. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson D. ID-17-0793 Continue State of Emergency for Water Treatment Plant (Main Waterline Break) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to Continue State of Emergency for Water Treatment Plant (Main Waterline Break). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson E. ID-17-0782 Receive Vicksburg Police Department Crime Statistic Report for May 2017 Attachments: Crime Stats May 2017 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to receive Vicksburg Police Department Crime Statistic Report for May 2017. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson F. ID-17-0784 Accept Certificate from the City of Vicksburg Municipal Election Commission for General Election held on June 6, 2017 Attachments: Recap Sheet On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to accept Certificate from the City of Vicksburg Municipal Election Commission for General Election held on June 6, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson G. ID-17-0783 Accept Recommendation of Allen & Hoshall to award Sealed Proposals for: 1. Water Treatment Plant Filter, Sludge Pump and Chemical Tank Upgrades to Hemphill Construction Company, Inc. in the amount of $1,143,185.00 2. Water Treatment Plant Monitoring and Control Equipment to Control Systems, Inc. in the amount of $145,000.00 Attachments: Award WTP On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to accept Recommendation of Allen & Hoshall to award Sealed Proposals for: 1. Water Treatment Plant Filter, Sludge Pump and Chemical Tank Upgrades to Hemphill Construction Company, Inc. of Florence, MS in the amount of $1,143,185.00; 2. Water Treatment Plant Monitoring and Control Equipment to Control Systems, Inc. of Jackson, MS in the amount of $145,000.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson H. ID-17-0788 Adopt Charter Amendments approved by the Governor and Attorney General Attachments: Charter Amendments On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt Charter Amendments approved by the Governor and Attorney General. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 2/27/2018 Board of Mayor and Aldermen Minutes - Final-revised June 19, 2017 Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson I. ID-17-0812 Adopt Budget Amendment On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt Budget Amendments for June 19, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson J. ID-17-0786 Approve Request for Advertising from DBR Publishing Co. for Vicksburg and Warren Central High Schools 2017 Football Programs in the amount of $560.00 Attachments: High School Football Programs Mayor Flaggs stated that purchasing an advertisement from DBR Publishing Co. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Mayor Flaggs, and unanimously passed, The Mayor and Alderman of the City of Vicksburg approved the purchase of a full page ad from DBR Publishing Co. for Vicksburg and Warren Central High Schools 2017 Football Programs in the amount of $560.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson K. ID-17-0787 Approve request for sponsorship in the amount of $500.00 from National Alliance on Mental Illness (NAMI) Attachments: NAMI Sponsorship Mayor Flaggs stated that purchasing an advertisement from National Alliance on Mental Illness will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Mayor Flaggs, and unanimously passed, The Mayor and Alderman of the City of Vicksburg approved the purchase of a Major Sponsor ad from National Alliance on Mental Illness (NAMI) 2017 Walk in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson L. ID-17-0804 Approve additions to Employee Driving List: 1. Michael Bell - Airport Department 2. Cedric Garrett - Landscape Department 3. Jerrick Neal - Sewer Department Attachments: Drivers License Check Drivers License Check 2 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the additions to Employee Driving List: 1. Michael Bell - Airport Department; 2. Cedric Garrett - Landscape Department; 3. Jerrick Neal - Sewer Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson M. ID-17-0801 Authorize issuance of requisition number 1708019 in the amount of City of Vicksburg Page 3 Printed on 2/27/2018 Board of Mayor and Aldermen Minutes - Final-revised June 19, 2017 $12,000.00 to Fluid Process & Pumps, LLC for the purchase of 10 Hydromatic Submersible Pumps for the Sewer Department (Sole Source) Attachments: Requisition 1708019 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the issuance of requisition number 1708019 in the amount of $12,000.00 to Fluid Process & Pumps, LLC for the purchase of 10 Hydromatic Submersible Pumps for the Sewer Department (Sole Source). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson N. ID-17-0800 Authorize City Clerk to advertise Sealed Bids for: 1. Water Treatment Plant Chemicals 2. Traffic Signal Components Attachments: Bid Advertisement - WTP Chemicals Bid Advertisement - Traffic Signal Components On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the City Clerk to advertise Sealed Bids for: 1. Water Treatment Plant Chemicals; 2. Traffic Signal Components. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson O. ID-17-0790 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 3305 Pemberton Sq. Blvd., PPIN 21669; owned by LaBreesiana Investments, LLC (cut grass/weeds; remove trash && debris) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to declare the foregoing property to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 3305 Pemberton Sq. Blvd., PPIN 21669; owned by LaBreesiana Investments, LLC - COMPLIED The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Resolutions: P. ID-17-0794 Adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 1014 Walnut Street (PPIN 021061) Attachments: Resolution - Tax Abatement 1014 Walnut St. On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Revised Resolution Granting Conditional Approval for Tax Abatement for 1014 Walnut Street (PPIN 021061). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson City of Vicksburg Page 4 Printed on 2/27/2018 Board of Mayor and Aldermen Minutes - Final-revised June 19, 2017 Enactment No: RES 2016-216 Q. ID-17-0795 Adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 717 Grove Street (PPIN 019187) Attachments: Resolution - Tax Abatement 717 Grove St. On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Revised Resolution Granting Conditional Approval for Tax Abatement for 717 Grove Street (PPIN 019187). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Enactment No: RES 2016-217 R. ID-17-0796 Adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 718 Grove Street (PPIN 019188) Attachments: Resolution - Tax Abatement 718 Grove St. On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Revised Resolution Granting Conditional Approval for Tax Abatement for 718 Grove Street (PPIN 019188). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Enactment No: RES 2016-218 S. ID-17-0797 Adopt Resolution Granting Conditional Approval for Tax Abatement for 1507 Washington Street (PPIN 018491) Attachments: Resolution - Tax Abatement 1507 Washington St. On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Resolution Granting Conditional Approval for Tax Abatement for 1507 Washington Street (PPIN 018491). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Enactment No: RES 2016-219 T. ID-17-0799 Adopt Resolution to Declare Property Surplus and Authorize Sale and Authorize Mayor to Execute Quitclaim Deed to Univenge, LLC Attachments: Resolution - Surplus Property & Quitclaim Deed On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Resolution to Declare Property Surplus and Authorize Sale and Authorize Mayor to Execute Quitclaim Deed to Univenge, LLC. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Enactment No: RES 2016-220 ID-17-0814 Adopt Resolution Regarding the Request for a Special Exception to Operate a Nightclub at 2106 Washington Street, Vicksburg, MS On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt Resolution Regarding the Request for a Special Exception to Operate a Nightclub at 2106 Washington Street, Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Enactment No: RES 2016-221 City of Vicksburg Page 5 Printed on 2/27/2018 Board of Mayor and Aldermen Minutes - Final-revised June 19, 2017 Contracts: U. ID-17-0789 Authorize Mayor to execute Memorandum of Understanding with WWISCAA, Inc. on behalf of Vicksburg Police Department (Blue Ink) Attachments: MOU WWISCAA On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to execute Memorandum of Understanding with WWISCAA, Inc. on behalf of Vicksburg Police Department (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson V. ID-17-0802 Authorize Mayor to execute Change Order No. 1 with A1 Roof Savers, Inc. for Vicksburg City Hall Restoration - Roof Repairs Attachments: City Hall Roof Repairs CO#1 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to execute Change Order No. 1 with A1 Roof Savers, Inc. for Vicksburg City Hall Restoration - Roof Repairs The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson W. ID-17-0815 Authorize Police Chief and Fire Chief to Execute Memorandum of Agreement between Warren Yazoo Behavioral Health for Partnership in Building a Response to the Opioid Crisis On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Police Chief and Fire Chief to Execute Memorandum of Agreement between Warren Yazoo Behavioral Health for Partnership in Building a Response to the Opioid Crisis. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Mayor Flaggs. Voting aye, Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for New Hire for Recreation/City Pool (1); Resignation in the Fire Department (1); Pay Adjustment in the Fire Department (1); Department Transfer in the Police Department (1); Suspension in the Water Maintenance Department (1); Termination in the Gas Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for New Hire for Recreation/City Pool (1); Resignation in the Fire Department (1); Pay Adjustment in the Fire Department (1); Department Transfer in the Police Department (1); Suspension in the Water Maintenance Department (1); Termination in the Gas Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant. Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson Personnel Matters: City of Vicksburg Page 6 Printed on 2/27/2018 Board of Mayor and Aldermen Minutes - Final-revised June 19, 2017 A. ID-17-0805 New Hire - Recreation/City Pool (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve New Hire for Lifeguard at $7.75 per hour in Recreation/City Pool. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson B. ID-17-0806 Resignation - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to accept the Resignation from Firefighter in the Fire Department, effective June 21, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson C. ID-17-0807 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Pay Adjustment for Captain V+ from $16.42 per hour to $16.68 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson D. ID-17-0808 Department Transfer - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Department Transfer for Summer Youth Worker from Southward Alderman's Office to Records in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson E. ID-17-0809 Suspension - Water Maintenance Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Suspension for Foreman for five (5) days and forty-five (45) days probation, for sleeping on the job in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson F. ID-17-0810 Termination - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Termination for Laborer in the Gas Department, effective June 07, 2017. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson G. ID-17-1001 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson City of Vicksburg Page 7 Printed on 2/27/2018 Board of Mayor and Aldermen Minutes - Final-revised June 19, 2017 Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, June 23, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Thompson City of Vicksburg Page 8 Printed on 2/27/2018