Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, August 25, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Authorize Mayor to Execute Letter of Engagement with Butler Snow for FY2016 Continuing Disclosure (ID-17-1265) Authorize Mayor to Execute Leasing Agreement with Unitech for a Copier for the South Ward Alderman's Office (ID-17-1266) Authorize Mayor to Execute Letter Termination Contract with M3A Architecture (ID-17-1205) Approve Request from River City Royals for Sponsorship in the amount of $100.00 pursuant to section 17-3-1 and 17-3-3 of the Mississippi Code (ID-17-1268) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Minutes: A. ID-17-1194 Adopt Board Meeting Minutes for: 1. July 10, 2017 2. July 17, 2017 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Board Meeting Minutes for: 1. July 10, 2017; 2. July 17, 2017 was removed from the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Public Hearing: A. ID-17-1171 Public Hearing: Downtown Taxing District On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to open the Public Hearing on the Downtown Taxing District. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. Today being the date set for hearing any objections to levying a special assessment on Commercial Real Property lying with the area described as follows: Commence at a point where the centerline of Jackson Street intersects with the centerline of Cherry Street, said point being the Point of Beginning run south along the centerline of Cherry Street to the point of intersection with the centerline of China Street; from said point run east along the centerline of China Street to the point of intersection with the centerline of Adams Street; from said point run south along the centerline of Adams Street to the point of intersection City of Vicksburg Page 1 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 with the south right of way line of South Street; from said point run west to a point which is the intersection of the south right of way line of South Street and the northwest corner of Lot 5 of Nathan Seymour Survey as recorded in the land records of Warren County in Deed Book Q at page 471; from said point run south along the west line of said Lot 5 to the southwest corner of said Lot 5 which point is on the north right of way of Harrison Street; from said point run south to a point which is the intersection of the south right of way line of Harrison Street and the west right of way line of Vick Street; from said point run south along the west right of way line of said Vick Street to a point, said point being the intersection of the west right of way of line of Vick Street and the north line of that property conveyed to Vicksburg Senior Associates L.P., as described in the land records of Warren County in Deed Book 1204 Page 533; from said point run across Vick Street, thence along the east right of way of said Vick Street, N 07 degrees 57 minutes 56 feet E, 16.34 minutes to an iron pin at the northwest corner of the City of Vicksburg parcel as recorded in Deed Book 266 at Page 575 of the aforesaid Land Records; thence leave the east right of way of Vick Street and run along the north line of the said City of Vicksburg parcel, the following courses and distances: S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence N 07 degrees 57 minutes 56 feet E, 3.00 minutes to an iron pin; thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; hence S 07 degrees 57 minutes 56 feet W, 40.00 minutes to an iron pin thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence S 07 degrees 57 minutes 56 feet W, 16.00 minutes to an iron pin at the northwest corner of Lot 15 of the W.L. Polk̓s Survey of the Emanuel Property (DB58/PG414); thence along the north line of Lots 15, 14, 13, 12, and 11 of said W.L. Polk̓s Survey of the Emanuel Property, S 82 degrees 02 minutes 04 feet E, 190.00 minutes to an iron pin on the north line of said Lot 11 which lies 10 minutes west of the northeast corner of said Lot 11; thence along a line that lies 10.00 minutes W of the east line of said Lot 11, S 07 degrees 57 minutes 56 feet W, 157.12 minutes to an iron pin on the north line of Vick Street which is not opened; thence along the north line of said Vick Street (not opened), S 56 degrees 22 minutes 04 feet E, 11.10 minutes to an iron pin at an angle point in the northeast line of said Vick Street (not opened); thence along the east line of said Vick Street (not opened), S 10 degrees 02 minutes 04 feet E, 123.92 minutes to an iron pin on the northeast line of the Railroad property as described in Deed Book Y at Page 41 of said Land Records; thence along the east line of said Railroad property N 25 degrees 22 minutes 04 feet W, 39.26 minutes to an iron pin at the northeast corner of said Railroad property; thence westerly along the north line of said Railroad property to the point of its intersection with the east right of way line of Cherry Street; from said point run in a westerly direction across Cherry Street to a point which is the intersection of the west right of way line of Cherry Street and the north line of said Railroad property; thence continuing westerly along the north right of way line of said Railroad property to a point which is the intersection of the east right of way of Monroe Street and the north line of said Railroad property; run thence westerly across Monroe Street to a point which is the intersection of the north line of said Railroad property and the west right of way line of Monroe Street; thence run northwesterly along the west right of way line of Monroe Street to a point which is the intersection of the west right of way line of Monroe Street and the south right of way line of an unopened portion of Bridge Street; thence west along said south right of way line of Bridge Street to a point which is the intersection of said south right of way line of Bridge Street and the east right of way line of Washington Street; thence westerly on a line which is the projection of the south right of way line of Bridge Street to its intersection with the west right of way line of Washington Street; thence northerly along the west right of way line of Washington Street to a point which is the intersection of the west right of way line of Washington Street and the south right of way line of Depot; then west along the south right of way line of Depot Street to a point which is the intersection of the south right of way line of Depot Street and the east right of way line of Depot Street; run then north across Pearl Street to a point which is the intersection of the north right of way line of Depot and the east right of way line of Pearl Street, run thence along the east right of way of Pearl Street to a point which is the intersection of the east right of way line of Pearl Street and the south right of way line of South Street; then run north along a projection of the east right of way line of Pearl Street to a point which is the intersection of said projected line and the center line of the South Street right of way; from said point run west along an extension of the centerline of South Street to the point of intersection of the live thaiweg of the Yazoo River Diversion Canal; from said point run northerly along the live thaiweg of the Yazoo River Diversion Canal to the point of intersection of a westerly extension of the centerline of First East Street; from said point run east along the westerly extension of the centerline of First East Street to the point of intersection of the westerly extension of the centerline of First East Street with the centerline of Washington Street; from said point run east along the centerline of First East City of Vicksburg Page 2 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 Street to the point of intersection with the centerline of Cherry Street; from said point run south along the centerline of Cherry. Street to the Point of Beginning. The City Clerk presented proof of publication of legal advertisement setting this date and time for public hearing. A copy of the proof was directed to be inserted in the transcript of the proceedings of the Board. The testimony was taken by Amy Key, Official Court Reporter, and is made a matter of record hereof as though fully set out herein. The City Clerk presented notice to tax payers by order of Resolution along with the return receipts for notifying property owners of the public hearing. Mayor Flaggs turned the hearing over to Harry Sharp, of the Main Street Board of Directors. Mr. Sharp announced that every year we have to renew the taxing district about this time. If it pleases the Board, I will go through the little process that it all entails. Mr. Sharp presented the proposed Budget for the Main Street Program as follows: No one came in opposition to establishing the Special Assessment on Commercial Real Property in the Downtown Taxing District. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Upon completion of the testimony, on motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg voted to close the hearing for the Downtown Taxing District. Mayor Flaggs thanked Mr. Sharp for attending the meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-17-1202 Oath of Office - Allen Derivaux - Community Court Judge Attachments: Oath Derivaux A.1 ID-17-1265 Authorize Mayor to Execute Letter of Engagement with Butler Snow for FY2016 Continuing Disclosure On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Letter of Engagement with Butler Snow for FY2016 Continuing Disclosure. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A.2 ID-17-1266 Authorize Mayor to Execute Leasing Agreement with Unitech for a Copier for the South Ward Alderman's Office On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to Execute Leasing Agreement with Unitech for Copier for the South Ward Alderman's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A.3 ID-17-1205 Authorize Mayor to Execute Letter terminating contract with M3A Architecture Attachments: M3A Termination Notice On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Letter Terminating Contract with M3A Architecture. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1167 Approve request for sponsorship from Living Independence for Everyone (L.I.F.E.) organization in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code for its Annual Bridging the Gap 5K Walk/Run/Stroll or Roll-a-Thon on October 7, 2017 Attachments: L.I.F.E. Sponsorship City of Vicksburg Page 3 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 Mayor Flaggs stated that purchasing an advertisement from Living Independence for Everyone (L.I.F.E.) Organization will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from Living Independence for Everyone (L.I.F.E.) Organization for its Annual Bridging the Gap 5K Walk/Run/Stroll or Roll-a-Thon on October 7, 2017 in the amount of $500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1188 Approve request for sponsorship from Hinds Community College Foundation for its Centennial Gala in the amount of $1,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Hinds Sponsorship Mayor Flaggs stated that purchasing an advertisement from Hinds Community College Foundation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a table sponsorship ad from Hinds Community College Foundation for its Centennial Gala in the amount of $1,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1198 Approve request from Vicksburg High School Choir for Level 4 Sponsorship Ad, pursuant to section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: VHS Choir Mayor Flaggs stated that purchasing an advertisement from Vicksburg High School Choir will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Vicksburg High School Choir in the amount of $150.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1200 Approve request for advertisement in the 2017 All-Star Slow Pitch Softball Program Book on behalf of Warren Central Senior Cocoa Fultz, pursuant to section 17-3-1 and 17-3-3 of the Mississippi Code. [Funds provided by South Ward Alderman's Discretionary Fund] Attachments: Warren Central H.S. Softball Mayor Flaggs stated that purchasing an advertisement from Warren Central Senior Cocoa Fultz will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a half page ad from 2017 All-Star Slow Pitch Softball Program Book on behalf of Warren Central Senior Cocoa Fultz, in the amount of $125.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E.1 ID-17-1268 Approve Request from River City Royals for Sponsorship in the amount of $100.00 pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Mayor Flaggs stated that purchasing an advertisement from River City Royals will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from River City Royals in the amount of $100.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1204 Accept Annual Operations Report from ESG for Water Treatment Plant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Annual Operations Report from ESG for Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1201 Accept Grant Award from MS Department of Public Safety for FY18 Mississippi Leadership Council on Aging (Blue Ink) Attachments: MS Leadership Council On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Grant Award from MS Department of Public Safety for FY18 Mississippi Leadership Council on Aging (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1203 Authorize Execution of Letter to Warren County Board of Supervisors regarding Harrison Street Project Attachments: Harrison Street On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Letter of Committment with Warren County Board of Supervisors regarding Harrison Street Project, to maintain after the erosion is fixed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1193 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 511 Adams Street, PPIN 19355; owned by Kathy R. Tyler (cut grass/weeds, remove trash & debris; remove dilapidated building) 113 Azelea Ln., PPIN 07684; owned by Sammie L. Williams (cut grass/weeds, remove trash & debris) 116 Azelea Ln., PPIN 07690; owned by Kingdom Management Group, LLC (cut grass/weeds, remove trash & debris; remove dilapidated building) 1307 Bowmar Ave., PPIN 16768; owned by Delores Brown Flaggs (cut grass/weeds, remove trash & debris; remove dilapidated buildings) 112 Buena Vista Drive, PPIN 07681; owned by Serhonda Denise Jones (cut grass/weeds, remove trash & debris; remove inoperable vehicles) 522 Dabney St., PPIN 17290; owned by the State of Mississippi (cut grass/weeds, remove trash & debris) 1211 First North, PPIN 17647; owned by Lee E. Hall (cut grass/weeds, remove trash & debris; remove inoperable vehicles) City of Vicksburg Page 5 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 1703 Lane St., PPIN 15557; owned by Robert & Marilyn Patterson (cut grass/weeds, remove trash & debris; remove inoperable vehicles) 315 Linda St., PPIN 10666; owned by Johnnie Mae Marble (remove inoperable vehicles) 1515 Marcus St., PPIN 17106; owned by Sidney Harding(cut grass/weeds, remove trash & debris; remove dilapidated building; remove inoperable vehicles) Marshall St., PPIN 17106; owned by Sylous Bradley (cut grass/weeds, remove trash & debris) 509 Reading St., PPIN 17298; owned by Gertrude Harris et al c/o Willmetta B. Nickerson (cut grass/weeds, remove trash & debris; remove dilapidated building; remove inoperable vehicles) Speed Street, PPIN 23020; owned by the State of Mississippi (cut grass/weeds, remove trash & debris) 2030 Temple St., PPIN 18986; owned by Willie Dotson & Patricia Martin (cut grass/weeds, remove trash & debris) Vine St., PPIN 28580; owned by Elsie McGehee et al (cut grass/weeds, remove trash & debris) 1033 Vine St., PPIN 18039; owned by Savanah Wheatley Estate (cut grass/weeds, remove trash & debris) 110 Wabash Ave., PPIN 19753; owned by Clem Dickerson (cut grass/weeds, remove trash & debris) Wisconsin Ave., PPIN 13893; owned by James L. Green (cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 113 Azelea Ln., PPIN 07684; owned by Sammie L. Williams - Complied 1307 Bowmar Ave., PPIN 16768; owned by Delores Brown Flaggs - 30 day extension granted 315 Linda St., PPIN 10666; owned by Johnnie Mae Marble - Complied Speed Street, PPIN 23020; owned by the State of Mississippi - Complied Wisconsin Ave., PPIN 13893; owned by James L. Green Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1220 Approve the following Additions to Employee Driving List: 1.Rosalyn E. Davis, Joshua M. Davies, Dramarkus C. Reed - Fire Department 2. Audrianna B. Ratliff, Ronnie L. Trevillion, Gladys T. Kersh, Xavier T. Craft, Patrick T. Brown, Dandre A. Smith, Hugh M. Norfort - Police Department On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Additions to Employee Driving List: 1.Rosalyn E. Davis, Joshua M. Davies, Dramarkus C. Reed - Fire Department; 2. Audrianna B. Ratliff, Ronnie L. Trevillion, Gladys T. Kersh, Xavier T. Craft, Patrick T. Brown, Dandre A. Smith, Hugh M. Norfort - Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1197 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates August 01, 2017 and August 14, 2017 in the amount of $44,077.52 Attachments: E911 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates August 01, 2017 and August 14, 2017 in the amount of $44,077.52. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: L. ID-17-1196 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for August 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: M. ID-17-1164 Adopt Resolution Authorizing Preparation and Submittal of a Joint Application to the Mississippi Department of Education for Funding Under the 21st Century Community Learning Centers (CCLC) Program [Blue Ink] Attachments: Resolution - CCLC Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of a Joint Application to the Mississippi Department of Education for Funding Under the 21st Century Community Learning Centers (CCLC) Program [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-244 Docket of Claims: N. ID-17-1168 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-17-1169 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of July 2017 as follows: Riles Funeral Home - $600.00; Fisher Funeral Home - $200.00; Glenwood Funeral Home - $450.00; Jefferson Funeral Home - $1,350.00; Lakeview Funeral Home - $2,425.00. The City Clerk presented the Privilege License Report for new businesses for the month of July 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $140,206.66 for July 2017 The City Clerk presented the July 2017 Detailed Budget Report for Approval. City of Vicksburg Page 7 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of July 2017 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of July 2017 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr.. P. ID-17-1170 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 140055 through 140326; 1128 through 1144. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires at the Airport (1), Municipal Court (1), Right of Way Department (2), Street Department (1), Traffic Department (1); Pay Adjustments in the Sewer Department (1), Police Department (3); Resignation in the Sewer Department (1), Police Department (1); Community Development Department (1), Municipal Court (1); Personnel Matter in the Water Maintenance Department (1), Parks & Recreation Maintenance (1). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires at the Airport (1), Municipal Court (1), Right of Way Department (2), Street Department (1), Traffic Department (1); Pay Adjustments in the Sewer Department (1), Police Department (3); Resignation in the Sewer Department (1), Police Department (1); Community Development Department (1), Municipal Court (1); Personnel Matter in the Water Maintenance Department (1), Parks & Recreation Maintenance (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, and Debra Goodman - Mayor’s Administrative Assistant, Alvin Coleman – North Ward Alderman’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: City of Vicksburg Page 8 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 A. ID-17-1206 New Hires - Airport (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Laborer at $8.00 per hour at the Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1207 New Hire - Municipal Court (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Code Enforcement Judge at $7,250.00 annually in Municipal Court. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1208 New Hires - Right of Way Department (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Two (2) Seasonal Laborers at $7.75 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1209 New Hire - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Concrete Finisher at $11.00 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1210 New Hire - Traffic Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Supervisor at $50,500.00 annually in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1211 Pay Adjustment - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustment for Vacuum Operator at $13.25 per hour to $15.25 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1212 Pay Adjustments - Police Department (3) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustments for Patrol Officer from $15.15 per hour to $15.35 per hour, Patrol Officer at $14.00 per hour to $14.20 per hour, Patrol Officer from $14.80 per hour to $15.00 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1213 Resignation - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept Resignation from Laborer in the Sewer Department, effective August 07, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1214 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept Resignation from Police Officer in the Police Department, effective August 31, 2017. The motion was adopted City of Vicksburg Page 9 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final August 25, 2017 unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1215 Community Development Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept Resignation from Housing Coordinator in the Community Development Department, effective September 08, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1216 Resignation - Municipal Court (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept Resignation from Community Court Judge in Municipal Court, effective August 31, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-17-1217 Personnel Matter - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a discussion on a Personnel Matter and voted to Terminate a Laborer in the Water Maintenance Department, effective August 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-17-1218 Personnel Matter - Administration (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a discussion on a Personnel Matter and voted to Suspend a Mechanic pending a termination hearing on September 05, 2017, in the Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-17-1219 Permission to Post for Housing Coordinator in the Community Development Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Request to Post for Housing Coordinator in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. ID-17-1585 Come Out of Executive Session and Approve All Items Taken Up in Executive Session Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, September 05, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 10 Printed on 12/22/2017