Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, September 18, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Mayor Pro-Tem Alex J. Monsour, Jr. 2. Roll Call Present: 2- Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. Absent: 1- Mayor George Flaggs Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Mayor Pro-Tem, the Mayor Pro-Tem and Alderman voted to open the meeting. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Routine Agenda: A. ID-17-1286 Receive Sealed Bids/Proposals for: 1. Asphaltic Pavements 2. Escalator and Elevator Maintenance 3. Pebble Lime 4. Traffic Management Supplies 5. Traffic Signal Components 6. Water Treatment Chemicals 7. Roof Replacement - Building Maintenance/Traffic/Parking Garage 8. Depot - Stabilization and Restoration On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Asphaltic Pavements; Escalator and Elevator Maintenance; Pebble Lime; Traffic Management Supplies; Traffic Signal Components; Roof Replacement - Building Maintenance / Traffic / Parking Garage; Depot - Stabilization and Restoration in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. ASPHALTIC PAVEMENTS: APAC-MISSISSIPPI, INC., P.O. Box 24508; Jackson, MS 39225 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. ESCALATOR AND ELEVATOR MAINTENANCE: NO BIDS RECEIVED TRAFFIC MANAGEMENT SUPPLIES: VULCAN SIGNS, 408 E. Berry Avenue; Foley, AL 36535 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. CUSTOM PRODUCTS CORPORATION, P.O. Box 54091; Jackson, MS 39288 City of Vicksburg Page 1 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 18, 2017 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. TRAFFIC SIGNAL COMPONENTS: NO BIDS RECEIVED WATER TREATMENT CHEMICALS: IDEAL CHEMICAL & SUPPLY COMPANY, 106 Ware St.; Jackson, MS 39208 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. HARCROS CHEMICALS INC., 4280 Rifle Range Road; Vicksburg, MS 39180 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. ROOF REPLACEMENT - BUILDING MAINTENANCE / TRAFFIC / PARKING GARAGE: INDEPENDENT ROOFING SYSTEMS, INC., 5090 McRaven Road; Jackson, MS 39204 C.O.R. #06047-SC Bid Bond: yes Total Bid: $137,300.00 DEPOT - STABILIZATION AND RESTORATION: EXTENDED UNTIL SEPTEMBER 25, 2017 On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award; and Authorized the City Clerk to re-advertise Sealed Bids for Escalator and Elevator Maintenance, Traffic Signal Components. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs B. ID-17-1333 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 722 Adams, PPIN 18702; owned by Odis Chess (remove dilapidated building) 1505 Bodley, PPIN 18818; owned by the State of Mississippi (remove dilapidated building) 719 Cherry St., PPIN 19693; owned by Annie Mae & Abner Hearn Estate c/o Corrie Hearn Russell (remove inoperable vehicles) 1214 Fayette St., PPIN 19472; owned by Shelia Carter et al (remove dilapidated building) 810 Howard St.; PPIN 19277; owned by Elwin Johnson & Elwin Johnson, Jr. (remove dilapidated building) Hutson Street, PPIN 13949; owned by Freddie Lee Gordon et al c/o Marvin Clayborne (cut grass/weeds, remove trash & debris) 501 Hutson Street, PPIN 13929; owned by the State of Mississippi (cut grass/weeds, remove trash & debris) 251 Magnolia Road, PPIN 11558; owned by PHH Mortgage Corporation (cut grass/weeds; remove trash & debris; remove dilapidated building) 1107 Second North, PPIN 18779; owned by We Care Community Services (remove dilapidated building) 3090 North Washington, PPIN 14355; owned by Ollie Carr et al c/o Josephine Halums (remove dilapidated building) 320 & 330 Wells Road, PPIN 12743; owned by Corey Ray Maples (remove dilapidated buildings; two (2) structures on same parcel, same PPIN and owner) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the City of Vicksburg Page 2 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 18, 2017 Mayor Pro-Tem and Alderman voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 722 Adams, PPIN 18702; owned by Odis Chess (granted 90 day extension; scope of work attached) 719 Cherry St., PPIN 19693; owned by Annie Mae & Abner Hearn Estate c/o Corrie Hearn Russell - Complied 1214 Fayette St., PPIN 19472; owned by Shelia Carter et al - granted 30 day extension to start, scope of work attached 810 Howard St.; PPIN 19277; owned by Elwin Johnson & Elwin Johnson, Jr. - granted 30 day extension 251 Magnolia Road, PPIN 11558; owned by PHH Mortgage Corporation - Complied on grass/weeds 1107 Second North, PPIN 18779; owned by We Care Community Services - take under advisement and place on September 25, 2017 agenda 320 & 330 Wells Road, PPIN 12743; owned by Corey Ray Maples - granted 90 day extension, letter attached The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs C. ID-17-1504 Approve Request from Leadership Vicksburg Class of 2017 for $20,000.00 for the Vicksburg Dog Park On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve authorization of funds in the amount $20,000.00 to Leadership Vicksburg Class of 2017 for the Vicksburg Dog Park . The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs D. ID-17-1505 Approve Request from Bowmar Elementary School PTO (Southward Alderman's Discretionary Funds) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to table this agenda item. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs E. ID-17-1506 Approve Additions to Employee Driving List: 1. Walter Sanders - Traffic Department 2. Michael Brown - Cemetery Department 3. Donald Ross - Parks & Recreation Department On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Additions to Employee Driving List:1. Walter Sanders - Traffic Department; 2. Michael Brown - Cemetery Department; 3. Donald Ross - Parks & Recreation Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Adjournment There being no further business appearing, on motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed. The Mayor Pro-Tem and Alderman of the City of Vicksburg closed the meeting, by the following vote: MAYOR PRO-TEM City of Vicksburg Page 3 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 18, 2017 ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs City of Vicksburg Page 4 Printed on 12/22/2017