Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, September 25, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Authorize Mayor to Execute Letter for Background Screening Services to Inquiries Acquisition, LLC (ID-17-1391) Authorize Mayor to Execute Contract with Hemphill Construction Company, Inc. for Beulah Cemetery Entrance Project (ID-17-1394) Authorize Mayor to Execute Agreements for the City Paying Tuition Cost for Employees to Receive Certification and Training as a NRA Patrol Rifle Instructor for: 1. Orlon Smith; 2. Russell Sumrall (ID-17-1395) Executive Session: New Hire - Information Technology (1) (ID-17-1396) Promotion - Information Technology (1) (ID-17-1397) Pay Adjustment - Information Technology (1) (ID-17-398) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-17-1342 Proclamation - Domestic Violence Awareness Month Attachments: Domestic Violence Month B. ID-17-1353 Proclamation - National Night Out Attachments: Proclamation - National Night Out Minutes: A. ID-17-1335 Adopt Board Meeting Minutes for: 1. August 07, 2017 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for August 07, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Public Hearing: A. ID-17-1354 Appeal Hearing: Kay Monsour of Southern Cottage - Green Door Market City of Vicksburg Page 1 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 Attachments: Kay Monsour Hearing On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to open the Appeal Hearing for Kay Monsour owner of Southern Cottage - Green Door Market located at 1100 Washington Street. The motion was adopted unanimously by the following vote: Today being the date set for hearing the appeal of Kay Monsour, from the decision of the Architectural Review Board rendered in meeting held on August 22, 2017 appealing the decision of the Architectural Review Board denying the request to keep signs that were installed without a Certificate of Appropriateness at 1100 Washington Street, Vicksburg, Mississippi, which was thereupon ordered filed. The testimony as taken by Amy Key, RPR, CSR, bonded reporter, is made a matter of record hereof as thoughtfully set out herein. The minutes of the Architectural Review Board meeting are made a matter of record hereof as thought fully set out herein. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Kay Monsour presented her case to the City as follows: See attached transcript On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to take under advisement the appeal to remove signs from Southern Cottage - Green Door Market, located at 1100 Washington Street, Vicksburg, Mississippi. The motion was adopted unanimously. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to close the Public Hearing on Kay Monsour, owner of Southern Cottage - Green Door Market, located at 1100 Washington Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-17-1340 Receive Sealed Proposals for: 1. Depot - Stabilization and Restoration 2. Request for Qualifications to provide Engineering Services for a Facilities Plan On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing Depot - Stabilization and Restoration; Request for Qualifications to provide Engineering Services for a Facilities Plan in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. VICKSBURG Y & MV RAILROAD STABILIZATION & RESTORATION FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R. #00016-MC 5% Bid Bond: Yes Base Bid: $554,230.00 Option #1: $23,500.00 Option #2: $76,400.00 WASHINGTON COUNTY PROPERTIES, LLC dba GEARS CONSTRUCTION, 628 Hwy 82 East, Suite D; Greenville, MS 38701 C.O.R. #17889 5% Bid Bond: Yes Base Bid: $340,000.00 Option #1: $40,000.00 Option #2: $40,000.00 PAUL JACKSON & SON, INC., P.O. Box 1166; Brookhaven, MS 39602 C.O.R. #01813-MC 5% Bid Bond: Yes Base Bid: $499,000.00 Option #1: $27,000.00 Option #2: $97,000.00 PARAMOUNT CONSTRUCTION, 234 West School Street, Suite B; Ridgeland, MS 39157 C.O.R. #00016-MC 5% Bid Bond: Yes Base Bid: $511,358.00 Option #1: $18,941.00 Option #2: $68,141.00 RFQ: ENGINEERING SERVICES FOR FACILITIES PLAN: City of Vicksburg Page 2 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 ALLEN & HOSHALL ENGINEERS ARCHITECTS PLANNERS, 713 S. Pear Orchard Road, Ste. 100; RIDGELAND, MS 39157 CORNERSTONE ENGINEERING, LLC, 911 Live Oak Drive; Clinton, MS 39056 NEEL SCHAFFER, INC., 125 South Congress, Ste. 1100; Jackson, MS 39201 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1336 Receive Vicksburg Police Department Crime Statistic Report for August 2017 Attachments: Crime Stats - August 2017 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to receive the Vicksburg Police Department Crime Statistic Report for August 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1351 Continue State of Emergency for: 1. Water Treatment Plant (Main Waterline Break) 2. Repairs to Kemp Bottom Road Bridge On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Continue State of Emergency for: 1. Water Treatment Plant (Main Waterline Break); 2. Repairs to Kemp Bottom Road Bridge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1355 Accept Letter of Appeal from Marshall Sanders, Attorney on behalf of Anthony Chiplin appealing the decision from The Zoning Board meeting held on September 5, 2017 and Authorize City Clerk to set Appeal Hearing Date for October 16, 2017 at 10:00 a.m. Attachments: Chiplin Appeal On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept Letter of Appeal from Marshall Sanders, Attorney on behalf of Anthony Chiplin appealing the decision from The Zoning Board meeting held on September 5, 2017 and Authorize City Clerk to set Appeal Hearing Date for October 16, 2017 at 10:00 a.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1300 Authorize City Clerk to Advertise Sealed Bids for Renovations to Catfish Row Museum on behalf of Shape Up Mississippi, Inc. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Renovations to Catfish Row Museum on behalf of Shape Up Mississippi, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1356 Authorize City Clerk to advertise Sealed Proposals for Continuing Sewer Assessment Program - Year 3 Attachments: CSAP Year 3 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize City Clerk to advertise Sealed Proposals for Continuing Sewer Assessment Program - Year 3. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 G. ID-17-1346 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1636 Crawford, PPIN 17880; owned by Lamar Brown & Harold Brown & Debra Nix (remove dilapidated building) 230 Spout Spring Road, PPIN 14514; owned by Quenton L. Loving (cut grass/weeds; remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1343 Approve request for permission from the Vicksburg and Warren County Historical Society to block Cherry, Jackson, Monroe and Grove Streets surrounding the Old Court House Museum for its annual flea market on Saturday, October 7, 2017 from 8:00 a.m. to 5:00 p.m. Attachments: Flea Market On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for permission from the Vicksburg and Warren County Historical Society to block Cherry, Jackson, Monroe and Grove Streets surrounding the Old Court House Museum for its annual flea market on Saturday, October 7, 2017 from 8:00 a.m. to 5:00 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1344 Approve request for sponsorship from Alcorn State University for its 9th Annual Purple and Gold Golf Tournament pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Alcorn Golf Tournament Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from Alcorn State University for its 9th Annual Purple and Gold Golf Tournament in the amount of $100.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1350 Approve request for sponsorship from Bowmar Elementary School PTO pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Bowmar PTO Mayor Flaggs stated that purchasing an advertisement from Bowmar Elementary School PTO will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from Bowmar Elementary School PTO in the City of Vicksburg Page 4 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 amount of $1,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1358 Approve request for advertisement from Warren Central Lady Vikes Softball Booster Club pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Lady Vikes Softball Mayor Flaggs stated that purchasing an advertisement from Warren Central Lady Vikes Softball Booster Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a renewal sponsor ad from Warren Central Lady Vikes Softball Booster Club in the amount of $100.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-17-1369 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates September 01, 2017 and September 15, 2017 in the amount of $46,606.67 Attachments: 911 Payment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates September 01, 2017 and September 15, 2017 in the amount of $46,606.67. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: M. ID-17-1352 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments for September 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: N. ID-17-1383 Adopt Resolution to Provide Matching Funds to United Way Attachments: Resolution - United Way On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Provide Matching Funds to United Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-249 Contracts: O. ID-17-1347 Authorize Mayor to Execute Contract Amendment No. 1 with Control Systems, Inc. for 2017 Water Treatment Plant Monitoring and Control Equipment Attachments: Amendment #1 WTP City of Vicksburg Page 5 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract Amendment No. 1 with Control Systems, Inc. for 2017 Water Treatment Plant Monitoring and Control Equipment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O.1 ID-17-1391 Authorize Mayor to Execute Letter for Background Screening Services to Inquiries Acquisition, LLC On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Letter for Background Screening Services to Inquiries Acquisition, LLC . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O.2 ID-17-1394 Authorize Mayor to Execute Contract with Hemphill Construction Company Inc. for Beulah Cemetery Entrance Project On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with Hemphill Construction Company Inc. for Beulah Cemetery Entrance Project The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O.3 ID-17-1395 Authorize Mayor to Execute Agreements for the City Paying Tuition Cost for Employees to Receive Certification and Training as a NRA Patrol Rifle Instructor for: 1. Orlon Smith 2. Russell Sumrall On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreements for the City Paying Tuition Cost for Employees to Receive Certification and Training as a NRA Patrol Rifle Instructor for: 1. Orlon Smith; 2. Russell Sumrall. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: P. ID-17-1348 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-17-1349 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of August 2017 as follows: Riles Funeral Home - $950.00; Dillon Chisley Funeral Home - $200.00; Fisher Funeral Home -$200.00; Glenwood City of Vicksburg Page 6 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 Funeral Home - $400.00; Jefferson Funeral Home - $2,925.00; Lakeview Funeral Home - $1,325.00. The City Clerk presented the Privilege License Report for new businesses for the month of August 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $169,745.32 for August 2017 The City Clerk presented the August 2017 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of August 2017 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of August 2017 Attachments:Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from this Agenda Item. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. R. ID-17-1341 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 140601 through 140900; 1153 through 1155. Refund checks numbering 9907372 through 9907389. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires in the Sewer Department (3), Parks and Recreation Maintenance Department (2), VTV/TV23 (1); Promotion in the Parks and Recreation Maintenance (1), Sewer Department (1); Status Change - Airport (1); Reaffirm Status Change in the Water and Gas Administration Department (1); Pay Adjustment in the Fire Department (1); Correct and Rescind Action Form in the Police Department (1); Rescind Pay Adjustment in the Sewer Department (1); Retro Pay Adjustment in the Information Technology (1); Resignation in the Police Department (1), Information Technology Department (1); Suspension in the Police Department (1); Reaffirm Suspension in the Street Department (1); Termination in the Sewer Department (1), Right of Way Department (1); Reaffirm Termination in the Street Department (1); Permission to Post in the Supervisor in the the Animal Control (1), Post for Part-Time Laborer in Animal Control (1), Post for Records Clerk in the Police Department (1), Post for Bailiff in the Police Department (1), Post for Truck Driver in the Street Department (1), New Hire in the Information Technology Department (1); Promotion in the Information Technology (1); Pay Adjustment in the Information Technology (3). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. City of Vicksburg Page 7 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Sewer Department (3), Parks and Recreation Maintenance Department (2), VTV/TV23 (1); Promotion in the Parks and Recreation Maintenance (1), Sewer Department (1); Status Change - Airport (1); Reaffirm Status Change in the Water and Gas Administration Department (1); Pay Adjustment in the Fire Department (1); Correct and Rescind Action Form in the Police Department (1); Rescind Pay Adjustment in the Sewer Department (1); Retro Pay Adjustment in the Information Technology (1); Resignation in the Police Department (1), Information Technology Department (1); Suspension in the Police Department (1); Reaffirm Suspension in the Street Department (1); Termination in the Sewer Department (1), Right of Way Department (1); Reaffirm Termination in the Street Department (1); Permission to Post in the Supervisor in the the Animal Control (1), Post for Part-Time Laborer in Animal Control (1), Post for Records Clerk in the Police Department (1), Post for Bailiff in the Police Department (1), Post for Truck Driver in the Street Department (1), New Hire in the Information Technology Department (1); Promotion in the Information Technology (1); Pay Adjustment in the Information Technology Department (3). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, and Debra Goodman - Mayor’s Administrative Assistant, Carolyn Butler - Human Resource Associate, Alvin Coleman - North Ward Alderman’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-17-1359 New Hires - Sewer Department (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Three (3) Laborers at $8.25 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1360 New Hires - Parks and Recreation Maintenance (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Mechanic I at $11.50 per hour, Maintenance Technician at $11.00 per hour in the Parks and Recreation Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1361 New Hire - VTV/TV23 (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the New Hire for Videographer/Editor at $12.50 per hour in the VTV/TV23 Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1362 Promotion - Parks and Recreation Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotion from Laborer at $8.25 per hour to Foreman at $9.25 per hour in the Parks and Recreation Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1363 Promotion - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotion from Laborer at $8.25 per hour to Foreman at $9.25 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 F. ID-17-1364 Status Change - Airport (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Status Change from Interim Operations Manager at $11.75 per hour to Assistant Operations Manager at $11.75 per hour at the Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1365 Reaffirm Status Change - Water and Gas Administration (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Reaffirm Status Change for Secretary II at $11.00 per hour to Cashier at $9.50 per hour in the Water and Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1366 Pay Adjustment - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Lieutenant III at $12.18 per hour to Lieutenant IV at $12.74 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1367 Correct and Rescind Action Form - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Correct Longevity Pay effective date to September 19, 2017 from $10.59 per hour to $10.67 per hour and Rescind Longevity Pay Action Form from September 15, 2017 for a Records Clerk in the Police Department, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1368 Rescind Pay Adjustment - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind Pay Adjustment for Laborer in the Sewer Department, approved on September 15, 2017 Board Meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1370 Retro Pay Adjustment - Information Technology (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Computer Programmer in the Information Technology Department. Retro Pay is for overtime hours worked for the following pay periods August 02, 2017 thru August 15, 2017 and August 16, 2017 thru August 29, 2017. Total overtime hours worked were 12.98 x $42.50 (overtime rate) per hour = $551.65, total amount due. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-17-1371 Resignation - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from a Records Clerk in the Police Department, effective immediately. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-17-1372 Resignation - Information Technology (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Interim Director in the Information Technology Department, effective September 22, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 9 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 N. ID-17-1373 Suspension - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Police Officer in the Police Department, effective indefinitely. The Officer violated Policy Number 2.12 (2&3), Policy Number 2.14 (sec. 1.11h & sec. 2.4) motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-17-1374 Reaffirm Suspension - Street Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Reaffirm Suspension for an Equipment Operator pending termination in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-17-1375 Termination - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination for a Laborer in the Sewer Department, effective September 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-17-1376 Termination - Right of Way (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination for Laborer in the Right of Way Department, effective September 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-17-1377 Reaffirm Termination - Street Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Reaffirm Termination for Equipment Operator in the Street Department, effective September 25, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-17-1378 Permission to Post - Animal Control Supervisor - Animal Control (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Supervisor in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. T. ID-17-1379 Permission to Post - Part-Time Laborer - Animal Control (1) This Agenda Item was removed. U. ID-17-1380 Permission to Post - Records Clerk - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Records Clerk in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. V. ID-17-1381 Permission to Post - Bailiff - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Bailiff in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. W. ID-17-1382 Permission to Post - Truck Driver - Street Department (1) City of Vicksburg Page 10 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Truck Driver in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. X. ID-17-1396 New Hire - Information Technology (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Assistant Director at $30.29 per hour in the Information Technology Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Y. ID-17-1397 Promotion - Information Technology (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve promotion from Assistant Director at $27.43 per hour to Director at $32.69 per hour in the Information Technology Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Z. ID-17-1398 Pay Adjustments - Information Technology (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Computer Specialist at $14.50 per hour to $16.83 per hour, Computer Programmer at $28.33 per hour to Network Administrator at $28.85 per hour, Communications/Computer Specialist at $24.48 per hour to $26.44 per hour in the Information Technology Department . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. AA. ID-17-1399 Potential Litigation Matter (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to discuss Litigation Matters regarding property located 1107 Second North Street. The Board granted a sixty (60) day extension to clear up property title, if not cleared, proceed with demolition. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. AA. ID-17-1798 Grievance Hearing - Street Department (1) 1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen heard a Grievance filed by an employee in the Street Department and voted to file the grievance in the personnel file. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. AB. ID-17-1748 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to add the following to the agenda: 1. Oath of Office - Pamela Newton - Information Technology (1); Executive Session: Grievance Hearing - Street Department (1). The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. ID-17-1400 Oath of Office - Pamela Newton - Director of Information Technology City of Vicksburg Page 11 Printed on 12/22/2017 Board of Mayor and Aldermen Minutes - Final September 25, 2017 Mayor Flaggs administered the Oath of Office to Pamela Newton, Director of Information Technology Department Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 02, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 12 Printed on 12/22/2017