Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, October 25, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Authorize the Mayor to Execute FAA Preapplication for Federal Assistance for Airport Improvement Program (Drainage Rehabilitation - Phase 1 - Design and Construction) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-17-1545 Employee Anniversaries: 1. 25 years of service: Community Development - Teresa York 2. 15 years of service: Vehicle Maintenance - Randy Brown Mayor Flaggs recognized Teresa York in the Community Development Department; with twenty-five (25) years of service. Randy Brown in the Vehicle Maintenance Department, with fifteen (15) years of service. The Mayor and Aldermen congratulated Teresa York and Randy Brown for their years of service with the City of Vicksburg. Routine Agenda: A. ID-17-1513 Receive Sealed Bids for: 1. Pebble Lime 2. Traffic Signal Components Attachments: Resolution - Bid Reject On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing Pebble Lime, Traffic Signal Components in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. PEBBLE LIME: CARMEUSE LIME & STONE, INC., 11 Stanwix Street - 21st Floor; Pittsburgh, PA 15222 Pebble Lime Unit Price: $247.95 per ton FALCO LIME - A DIVISION OF MISSISSIPPI LIME, 1543 Haining Road; Vicksburg, MS 39183 City of Vicksburg Page 1 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 Pebble Lime Unit Price: Date of Award 2019 = $189.75 per ton 2020 = $195.44 2021 = $200.36 2022 = $207.37 UNIMIN LIME, LLC dba SOUTHERN LIME, 805 Hwy 25W; Calera, AL 35040 Bid rejected: See attached Resolution TRAFFIC SIGNAL COMPONENTS: TEMPLE INC., 305 Bank St. SE; Decatur, AL 35601 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. Voted to reject Sealed Bid from Unimin Lime, LLC dba Southern Lime of Calera AL.The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1525 Reject Sealed bids received for Water Treatment Chemicals Attachments: Water Treatment Chemicals On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to reject Sealed bids received for Water Treatment Chemicals. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1526 Continue State of Emergency for Repairs to Kemp Bottom Road Bridge On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Continue State of Emergency for Repairs to Kemp Bottom Road Bridge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1519 Approve request to transfer the following vehicles from Administration and place in the unmarked inventory of the Police Department: 1. 2009 Chevrolet Tahoe (Black), VIN #1GNEC03039R261793, CID #6550 2. 2013 Dodge Durango (Blue), VIN #1C4RDHFG6DC68876, CID #6659 Attachments: Vehicle Transfer On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request to transfer the following vehicles from Administration and place in the unmarked inventory of the Police Department: 1. 2009 Chevrolet Tahoe (Black), VIN #1GNEC03039R261793, CID #6550; 2. 2013 Dodge Durango (Blue), VIN #1C4RDHFG6DC68876, CID #6659. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1530 Authorize issuance of the following requisitions: 1. Number 1800325 in the amount of $18,785.38 to Stryker Medical for a 6506 Stryker stretcher for an ambulance located at the Fire Department (Sole Source) 2. Number 1800717 in the amount of $10,762.14 to HD Supply Co. for Utility Meters for Water Mains Department (Sole Source) 3. Number 1800942 in the amount of $20,359.98 to Municipal Emergency Services, Inc. for the purchase of Jaws of Life for the Fire Department new fire truck (Sole Source) City of Vicksburg Page 2 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 Attachments: Requisition 1800325 Requisition 1800717 Requisition 1800942 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the issuance of the following requisitions: 1. Number 1800325 in the amount of $18,785.38 to Stryker Medical for a 6506 Stryker stretcher for an ambulance located at the Fire Department (Sole Source); 2. Number 1800717 in the amount of $10,762.14 to HD Supply Co. for Utility Meters for Water Mains Department (Sole Source); 3. Number 1800942 in the amount of $20,359.98 to Municipal Emergency Services, Inc. for the purchase of Jaws of Life for the Fire Department new fire truck (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1558 Approve request from Mayor George Flaggs, Jr. to reserve shuttle bus on Thursday, November 2, 2017 from 6:00 a.m. until 9:00 p.m Attachments: Bus Reservation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Mayor George Flaggs, Jr. to reserve shuttle bus on Thursday, November 2, 2017 from 6:00 a.m. until 9:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1512 Approve request for advertisement in the amount of $2,500.00 from Shonna's Nails & More for their 2nd Annual New Year's Eve Masquerade Ball supporting the David L. Hubbard Foundation pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Hubbard Foundation Mayor Flaggs stated that purchasing an advertisement from Shonna's Nails & More will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from from Shonna's Nails & More for The David L. Hubbard Foundation 2nd Annual New Year's Eve Masquerade Ball in the amount of $2,500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. Funds provided from the Mayor's Discretionary Fund. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1518 Approve invoice #3093 for payment in the amount of $1,608.66 from Vicksburg-Tallulah Regional Airport for the month of September 2017 Attachments: VTR Invoice On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve invoice #3093 for payment in the amount of $1,608.66 from Vicksburg-Tallulah Regional Airport for the month of September 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1524 Approve request from The Living Word Baptist Church to block the following streets for an Annual Community Fall Festival on October 28, 2017 from 3:00 p.m. to 6:00 p.m.: 1. 1st North from Crawford Street to Harrison Street 2. South Street from the store lot to the second house East of 1st North Attachments: Fall Festival On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from The Living Word Baptist Church to block the following streets for an Annual Community Fall Festival on October 28, 2017 from 3:00 p.m. to 6:00 p.m.: 1. 1st North from Crawford Street to Harrison City of Vicksburg Page 3 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 Street; 2. South Street from the store lot to the second house East of 1st North. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1520 Approve request for advertisement in the amount of $4,920.00 from Bluffs and Bayous Magazine pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code: 1. First 6 months 1/3 page ad in the amount of $2,460.00 2. Remaining 6 months 1/3 page ad in the amount of $2,460.00 Attachments: Bluffs Magazine Mayor Flaggs stated that purchasing an advertisement from Bluffs and Bayous Magazine will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an one-third page ad from Bluffs and Bayous Magazine in the amount of $4,920.00 (first 6 months 1/3 page ad in the amount of $2,460.00; 2. Remaining 6 months 1/3 page ad in the amount of $2,460.00) The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1521 Approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code Attachments: Warren Co. Soil Allocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-17-1527 Approve Application for Payment No. 8 Final in the amount of $41,549.65 from E. Cornell Malone Corporation for Vicksburg Convention Center Re-Roof and Building Modifications and Accept Close Out Documents Attachments: VCC Roof Final Payment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Application for Payment No. 8 Final in the amount of $41,549.65 from E. Cornell Malone Corporation for Vicksburg Convention Center Re-Roof and Building Modifications and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-17-1531 Approve request for advertisement from Kings Head Start for their MAP 51st Anniversary Souvenir Program Book pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Kings Head Start Ad Mayor Flaggs stated that purchasing an advertisement from Kings Head Start will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Kings Head Start for their MAP 51st Anniversary Souvenir Program Book in the amount of $1,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 N. ID-17-1533 Approve request from The Exchange Club of Vicksburg Child and Parent Center, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: CAP Center Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to The Exchange Club of Vicksburg Child and Parent Center, Inc. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-17-1535 Approve request for sponsorship in the amount of $300.00 from Greater Love Ministries pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Greater Love Ministries Ad Mayor Flaggs stated that purchasing an advertisement from Greater Love Ministries will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Greater Love Ministries in the amount of $300.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-17-1537 Approve request from The Meeting Place for allocation of matching funds in the amount of $2,500.00 pursuant Section 21-19-65 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Meeting Place Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $2,5000.00 to The Meeting Place of Sounds of Hope Ministries. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds [Mayor's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-17-1538 Approve request from Step by Step Performing Arts Academy for allocation of matching funds in the amount of $5,000.00 pursuant to Section 39-15-1 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Step by Step Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Step by Step Performing Arts Academy for allocation of matching funds in the amount of $5,000.00 pursuant to Section 39-15-1 of the Mississippi Code [Mayor's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q.1 ID-17-1560 Approve request from The James "Fuzzy" Johnson Baseball League for sponsorship in the amount of $6,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Fuzzy Johnson Sponsorship Mayor Flaggs stated that purchasing an advertisement from The James "Fuzzy" Johnson Baseball League will bring into favorable notice the opportunities, City of Vicksburg Page 5 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Mayor Flaggs, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from The James "Fuzzy" Johns Baseball League in the amount of $6,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972 (Funds provided by Inner City Budget). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q.2 ID-17-1563 Authorize Mayor to Execute FAA Preapplication for Federal Assistance for Airport Improvement Program (Drainage Rehabilitation - Phase 1 - Design and Construction) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute FAA Preapplication for Federal Assistance for Airport Improvement Program (Drainage Rehabilitation - Phase 1 - Design and Construction). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-17-1514 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following properties: 1. 2607 Oak Street, PPIN 26008; owned by Irene C. Baskin 2. 2514 Oak Street, PPIN 15151; owned by Ptrena D. Taggart 3. 816 Patton Street, PPIN 15684; owned by Ewell & Natasha Blackmore 4. Galtney Street, PPIN 28561; owned by K. Downey c/o Margaret Hardy 5. 714 Beresford Street, PPIN 16724; owned by Betty R. Hall 6. 1609 South Street, PPIN 17893; owned by Rhonda L. Carter 7. 1607 South Street, PPIN 17892; owned by Charles Turner et al 8. 807 Patton Street, PPIN 15694; owned by Marilyn Frances Brewer Est. Attachments: Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 2607 Oak Street, PPIN 26008; owned by Irene C. Baskin 2. 2514 Oak Street, PPIN 15151; owned by Ptrena D. Taggart 3. 816 Patton Street, PPIN 15684; owned by Ewell & Natasha Blackmore 4. Galtney Street, PPIN 28561; owned by K. Downey c/o Margaret Hardy 5. 714 Beresford Street, PPIN 16724; owned by Betty R. Hall 6. 1609 South Street, PPIN 17893; owned by Rhonda L. Carter 7. 1607 South Street, PPIN 17892; owned by Charles Turner et al 8. 807 Patton Street, PPIN 15694; owned by Marilyn Frances Brewer Est. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-17-1522 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment 2 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1720 Martin Luther King, PPIN 19794; owned by Willie James Milton (remove dilapidated building) 1412 Jackson Street, PPIN 18742; owned by Jim H. Hill (cut grass/weeds; remove trash & debris) 1746 Martin Luther King, PPIN 19837; owned by John T. Hendon (cut grass/weeds; remove trash & debris (including washing machine); remove inoperable vehicles) City of Vicksburg Page 6 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 1758 Martin Luther King, PPIN 19833; owned by Harrison Lowe, Jr. (remove dilapidated building) 1843 Martin Luther King, PPIN 20555; owned by Mary Lois Thompson et al (cut grass/weeds; remove trash & debris) 1604 South Street, PPIN 16104; owned by Herman Anthony (cut grass/weeds; remove all trash and debris from porch & entire exterior property (including appliances and trailer stacked with building debris); remove inoperable vehicles) 2030 Temple Street, PPIN 18986; owned by Willie & Patricia Martin Dotson (remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1720 Martin Luther King, PPIN 19794; owned by Willie James Milton - granted 30 day extension 1412 Jackson Street, PPIN 18742; owned by Jim H. Hill - granted 30 extension (new owner) 1746 Martin Luther King, PPIN 19837; owned by John T. Hendon - complied 1604 South Street, PPIN 16104; owned by Herman Anthony - granted 30 day extension 2030 Temple Street, PPIN 18986; owned by Willie & Patricia Martin Dotson - incorrect parcel number cancel action The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: T. ID-17-1532 Adopt Resolution to Provide Matching Funds to King Solomon Baptist Church Attachments: Resolution - King Solomon On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Adopt Resolution to Provide Matching Funds to King Solomon Baptist Church. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-264 U. ID-17-1534 Adopt Resolution to Provide Matching Funds to Lifting Lives Ministries, Inc. Attachments: Resolution - Lifting Lives On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution to Provide Matching Funds to Lifting Lives Ministries, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-265 V. ID-17-1536 Adopt Resolution to Provide Matching Funds to The Good Shepherd Center [Mayor's Discretionary Funds] Attachments: Resolution - Good Shepherd On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution to Provide Matching Fund to The Good Shepherd Center [Mayor's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-266 City of Vicksburg Page 7 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 W. ID-17-1539 Adopt Resolution to Provide Matching Funds to Truly Ministries, Inc. [Mayor's Discretionary Funds] Attachments: Resolution - Truly Ministries On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution to Provide Matching Funds to Truly Ministries, Inc. [Mayor's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-267 Contracts: X. ID-17-1528 Authorize Mayor to Execute Agreement for Professional Services with Stantec Consulting Services, Inc. for Cottage Row Bank Stability Analysis Attachments: Cottage Row On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement for Professional Services with Stantec Consulting Services, Inc. for Cottage Row Bank Stability Analysis. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Y. ID-17-1544 Authorize Mayor to Execute Contract Amendment #3 with Central Asphalt Company, Inc. for the Kings Community Park Attachments: Kings Park Amendment #3 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract Amendment #3 with Central Asphalt Company, Inc. for the Kings Community Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Z. ID-17-1559 Authorize Mayor to execute Mississippi Department of Transportation Application for Permit to Construct Pipeline Along or Across State Highway and Agreement of Applicant Given Consideration of Said Permit Attachments: Pipeline Permit On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Department of Transportation Application for Permit to Construct Pipeline Along or Across State Highway and Agreement of Applicant Given Consideration of Said Permit. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Z.1 ID-17-1561 Authorize Mayor to execute Contract for Services with Michael Phelps to provide basketball coaching sessions at Jackson Street Community Center Attachments: Contract Phelps On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services with Michael Phelps to provide basketball coaching sessions at Jackson Street Community Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: City of Vicksburg Page 8 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 AA. ID-17-1529 Adopt Budget Amendment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Budget Amendment for October 25, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: AB. ID-17-1515 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. AC. ID-17-1516 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax 5. Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of October 2017 as follows: Riles Funeral Home - $1,205.00; Robbins Funeral Home - $375.00; Fisher Funeral Home - $425.00; Glenwood Funeral Home - $450.00; Jefferson Funeral Home - $2,225.00; Lakeview Funeral Home - $1,700.00. The City Clerk presented the Privilege License Report for new businesses for the month of October 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $149,663.56 for October 2017 The City Clerk presented the October 2017 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of October 2017 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of October 2017 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. City of Vicksburg Page 9 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 AD. ID-17-1517 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 141203 through 141521; 1164 through 1167. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Aldermn voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Vehicle Maintenance Department (1); New Hires in the Police Department (3), Water Maintenance Department (2), Animal Control Department (1), Human Resource Department (1); Department Transfer in the Police Department (1), Gas Department (2); Promotion in the Gas Department (1), Water Maintenance Department (1); Pay Adjustments in the Police Department (6); Status Change in the Animal Control Department; Resignations in the Police Department (3); Termination in the Police Department (1). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for for Longevity Pay in the Vehicle Maintenance Department (1); New Hires in the Police Department (3), Water Maintenance Department (2), Animal Control Department (1), Human Resource Department (1); Department Transfer in the Police Department (1), Gas Department (2); Promotion in the Gas Department (1), Water Maintenance Department (1); Pay Adjustments in the Police Department (6); Status Change in the Animal Control Department; Resignations in the Police Department (3); Termination in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, John W. Carroll, Sr. - Assistant City Clerk, Carolyn Butler - Human Resource Associate, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Executive Session:. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-17-1546 Longevity - Vehicle Maintenance (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Longevity Pay for Mechanic II from $17.48 per hour to $17.57 per hour in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1547 New Hires - Police Department (3) City of Vicksburg Page 10 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Booking Officer at $9.50 per hour, Bailiff at $10.00 per hour, Crossing Guard at $10.00 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1548 New Hires - Water Maintenance (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Two (2) Laborers at $8.25 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1549 New Hire - Animal Control (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Supervisor at $35,000.00 annual salary in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1557 New Hire - Human Resource Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Temporary Worker at $25.00 per hour in the Human Resource Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1551 Department Transfer - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Department Transfer from Court Services to Part-Time Records Clerk at $10.00 Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1550 Department Transfers - Gas Department (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Department Transfers for Two (2) Seasonal Laborers at $7.75 per hour in the Right of Way Department to Full-Time Laborer at $8.25 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1552 Promotion - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion for Laborer at $8.48 per hour to Custodian at $9.48 per hour Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1553 Promotion - Water Maintenance (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion from Laborer at $8.25 per hour to Foreman at $9.25 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1554 Pay Adjustments - Police Department (6) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustments for Patrol Officer - FTO at $16.05 per hour to Patrol Officer at $15.30 per hour, Four (4) Patrol Officers at $15.30 per hour to $15.50 per hour, Patrol Officer at $15.35 per hour to Patrol City of Vicksburg Page 11 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final October 25, 2017 Officer - FTO at $16.10 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J.1 ID-17-1562 Status Change - Animal Control (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Status Change for Supervisor at $16.83 per hour to Assistant Supervisor at $16.83 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1555 Resignations - Police Department (3) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept Resignations from Two (2) Officers (effective October 26, 2017), Crime Prevention Specialist (effective November 03, 2017) in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-17-1556 Termination - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to take under advisement the Termination Hearing for Police Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0034 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 06, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 12 Printed on 1/24/2018