Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, November 6, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Minutes: A. ID-17-1588 Adopt Board Meeting Minutes for: 1. August 25, 2017 2. August 29, 2017 (Special Called) 3. August 31, 2017 (Special Called) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Board Meeting Minutes for: 1. August 25, 2017; 2. August 29, 2017 (Special Called); 3. August 31, 2017 (Special Called). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-17-1572 Receive Sealed Bids for: 1. Elevator and Escalator Maintenance 2. Continuing Sewer Assessment Program (CSAP) - Year 3 3. Vicksburg Riverfront Park Erosion Project 4. Vicksburg Interpretive Center/Catfish Row Museum On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Elevator and Escalator Maintenance; Continuing Sewer Assessment Program (CSAP) - Year 3; Vicksburg Riverfront Park Erosion Project; Vicksburg Interpretive Center/Catfish Row Museum in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. ELEVATOR AND ESCALATOR MAINTENANCE: OTIS ELEVATOR COMPANY, 130 SouthPointe, Suite 1; Byram, MS 39272 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. CONTINUING SEWER ASSESSMENT PROGRAM (CSAP): GULF COAST UNDERGROUND, 3158 Old Shell Road; Mobile, AL 36607 C.O.R. #14487-MC Bid Bond: yes City of Vicksburg Page 1 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 6, 2017 Total Bid: $2,595,074.00 SUNCOAST INFRASTRUCTURE, INC., P.O. Box 397; florence, MS 39073 C.O.R. #12019-MC Bid Bond: yes Total Bid: $2,050,960.00 VICKSBURG RIVERFRONT PARK EROSION PROJECT: CENTRAL ASPHALT CO., INC., 1208 National Street; Vicksburg, MS 39180 C.O.R. #11293-MC Bid Bond: yes Base Bid: $244,605.18 Alt: $75,000.00 FORDICE CONSTRUCTION CO., 1798 Hwy 27; Vicksburg, MS 39180 C.O.R. #00016-MC Bid Bond: yes Base Bid: $239,862.40 Alt: $104,000.00 ANDERSON CONTRACTING LLC, 222 Anderson Lane; Yazoo City, MS 39194 C.O.R. #17107-MC Bid Bond: yes Base Bid: $262,343.00 Alt: $185,264.00 HEMPHILL CONSTRUCTION CO., INC., P.O. Box 879; Florence, MS 39073 C.O.R. #02449-MC Bid Bond: yes Base Bid: $314,216.00 Alt: $105,000.00 THEOBALD CONSTRUCTION SERVICES, LLC, 870 Hwy 80; Vicksburg, MS 39180 C.O.R. #21302 Bid Bond: yes Base Bid: $300,425.00 Alt: $75,000.00 VICKSBURG INTERPRETIVE CENTER/CATFISH ROW MUSEUM: FLAGSTAR CONSTRUCTION COMPANY, INC., 2006 Aspen Cove; Brandon, MS 39042 C.O.R. #10817-MC Bid Bond: yes Total Bid: $414,000.00 KENNETH R. THOMPSON, JR., BUILDER, INC., P.O. Box 1609; Greenwood, MS 38935 C.O.R. #05762-MC Bid Bond: yes Total Bid: $489,000.00 WILMAR CONSTRUCTION COMPANY, INC., P.O. Box 477; Vidalia, LA 71373 C.O.R. #08111-MC Bid Bond: yes Total Bid: $467,700.00 J.A. MOSS CONSTRUCTION COMPANY, INC., P.O. Box 180460; Richland, MS 39218-0460 C.O.R. #00652-MC Bid Bond: yes Total Bid: $454,000.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1564 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of November 2017 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. C. ID-17-1565 Declare the following holidays as City holidays: 1. Thanksgiving: November 23-24, 2017 2. Christmas: December 25-26, 2017 3. New Year's: January 1, 2018 Attachments: Holidays On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the following holidays as City holidays: 1. City of Vicksburg Page 2 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 6, 2017 Thanksgiving: November 23-24, 2017; 2. Christmas: December 25-26, 2017; 3. New Year's: January 1, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1595 Authorize City Clerk to Publish Notice of Temporary Closing of Vicksburg City Auditorium Attachments: Notice - Auditorium On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to Publish Notice of Temporary Closing of Vicksburg City Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1566 Approve request for radio sponsorship from River 101.3, KHits 104.5 and 92.7 The Touch for Don't Drink and Drive Campaign with Holiday Greetings for Thanksgiving, Christmas and New Year's pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Radio Greetings Mayor Flaggs stated that purchasing an advertisement from River 101.3, KHits 104.5 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio sponsorship ad from River 101.3, KHits 104.5 and 92.7 The Touch for Don't Drink and Drive Campaign with Holiday Greetings for Thanksgiving, Christmas and New Year's in the amount of $700.00 per month for November and December. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1567 Approve request for sponsorship in the amount of $1,050.00 from Lendsi Radio, LLC for their Annual Christmas Caroling Contest (December 2017, January 2018, February 2018) pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Lendsi Radio Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lendsi Radio, LLC for their Annual Christmas Caroling Contest (December 2017, January 2018, February 2018) in the amount of $1,050.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1568 Approve request for sponsorship in the amount of $500.00 from the Vicksburg-Warren County Board of Realtors for their Christmas Event pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Sponsorship Realtors Mayor Flaggs stated that purchasing an advertisement from Vicksburg-Warren County Board of Realtors will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 3 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 6, 2017 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg-Warren County Board of Realtors for their Christmas Event in the amount of $500.00 [Mayor's Discretionary Funds]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1569 Authorize Mayor to execute Authority to Cancel Deed of Trust for Beatrice Chambers Attachments: Cancel Deed On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Authority to Cancel Deed of Trust for Beatrice Chambers. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1583 Authorize City Clerk to Advertise Sealed Bids for: 1. Vac Ram Jet Trailer Attachments: Bid - Trailer On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to Advertise Sealed Bids for: 1. Vac Ram Jet Trailer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1589 Authorize issuance of requisition number 1801037 in the amount of $84,702.00 to Crain Tractor & Equipment, Inc. for the purchase of a 4 wheel drive tractor with side cutter attached for Right of Way [State Contract #8200030380] Attachments: Requisition 1801037 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the issuance of requisition number 1801037 in the amount of $84,702.00 to Crain Tractor & Equipment, Inc. for the purchase of a 4 wheel drive tractor with side cutter attached for Right of Way [State Contract #8200030380]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1590 Approve request to declare 50 plastic timbers surplus and donate to the Warren Central Girls Softball Booster Club Attachments: Surplus Property On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request to declare fifty (50) plastic timbers surplus and donate to the Warren Central Girls Softball Booster Club . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-17-1571 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following properties: 1. 1235 Second North, PPIN 21930; owned by ACM Vision V LLC 2. 3717 Parkview Street, PPIN 15777; owned by Kazet L. Bell 3. Marshall Street, PPIN 17106; owned by Sylous Bradley 4. 110 Wabash, PPIN 19753; owned by Clem Dickerson 5. Vine Street, PPIN 28580; owned by Elsie McGehee et al 6. Walnut, PPIN 18528; owned by Paul C. Morgan 7. 808 Bowmar, PPIN 16688; owned by Howard Pittman et al 8. 1033 Vine Street, PPIN 18039; owned by Wheatley Estate c/o Annie Harrison City of Vicksburg Page 4 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 6, 2017 Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1235 Second North, PPIN 21930; owned by ACM Vision V LLC 2. 3717 Parkview Street, PPIN 15777; owned by Kazet L. Bell 3. Marshall Street, PPIN 17106; owned by Sylous Bradley 4. 110 Wabash, PPIN 19753; owned by Clem Dickerson 5. Vine Street, PPIN 28580; owned by Elsie McGehee et al 6. Walnut, PPIN 18528; owned by Paul C. Morgan 7. 808 Bowmar, PPIN 16688; owned by Howard Pittman et al 8. 1033 Vine Street, PPIN 18039; owned by Wheatley Estate c/o Annie Harrison On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: M. ID-17-1591 Adopt Resolution to Reject Bid of Unimum Lime LLC dba Southern Lime for Pebble Lime Attachments: Resolution - Pebble Lime On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution to Reject Bid of Unimum Lime LLC dba Southern Lime for Pebble Lime. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-268 N. ID-17-1592 Adopt Resolution to Rescind Contingent Award of Bid of Paramount Construction, subject to approval of Mississippi Transportation Commission and authorize re-advertisement of bids Attachments: Resolution - Depot On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution to Rescind Contingent Award of Bid of Paramount Construction, subject to approval of Mississippi Transportation Commission and authorize re-advertisement of bids. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-269 Contracts: O. ID-17-1570 Authorize Mayor to execute Contract Amendment No. 2 with Control Systems, Inc. for 2017 Water Treatment Plant Monitoring and Control Equipment Project Attachments: Amendment #2 - WTP Monitoring On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 2 with Control Systems, Inc. for 2017 Water Treatment Plant Monitoring and Control Equipment Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-17-1584 Authorize Mayor to execute Contract Amendment No. 3 with Control Systems, Inc. for 2017 Water Treatment Plant Monitoring and Control Equipment Project Attachments: Amendment #3 - WTP Monitoring City of Vicksburg Page 5 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 6, 2017 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 3 with Control Systems, Inc. for 2017 Water Treatment Plant Monitoring and Control Equipment Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-17-1594 Authorize Mayor to execute Contract with Independent Roofing Systems, Inc. for Roof Replacement for Maintenance Building, Garage Elevators, and Traffic Department Building and Issuance of Notice to Proceed On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Independent Roofing Systems, Inc. for Roof Replacement for Maintenance Building, Garage Elevators, and Traffic Department Building and Issuance of Notice to Proceed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: R. ID-17-1576 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 141522 through 141526. Refund checks numbering 9907421 through 9907498. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, November 09, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 1/24/2018