Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, November 20, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Resolution Of The Board Of Mayor And Alderman Of The City Of Vicksburg, Mississippi Finding And Determining That A Resolution Evidencing Intent To Issue Either General Obligation Bonds Of The City Or A General Obligation Bond Of The City For Sale To The Mississippi Development Bank Or To Enter Into A Loan With The Mississippi Development Bank Was Duly Published As Required By Law And That No Written Protest Or Other Objection Of Any Kind Or Character Against The Issuance Of Said Bonds Or Bond Or Against Said Loan Has Been Filed By Qualified Electors Of Said City; Authorizing And Directing The Issuance Of Said Bonds Or Bond Or The Entering Into Of Said Loan In The Aggregate Principal Amount Of Not To Exceed Ten Million Dollars ($10,000,000) To Raise Money For The Purpose Of (A) Constructing, Improving And Paving Streets, Sidewalks, Driveways, Parkways, Walkways And Public Parking Facilities, And Purchasing Land Therefor; (B) Purchasing Land For Parks, Public Playgrounds And Cemeteries And Improving, Equipping And Adorning The Same, Including The Construction, Repairing And Equipping Of Swimming Pools And Other Recreational Facilities; (C) Erecting Municipal Buildings And Purchasing Buildings Or Land Therefor, And For Repairing, Improving, Adorning And Equipping The Same; (D) Repairing, Improving And Extending Waterworks, Gas, Electric And Other Public Utility Plants Or Distribution Systems; (E) Constructing Bridges And Culverts; (F) Repairing, Improving And Extending Sanitary, Storm, Drainage And Sewerage Systems; And (G) Providing Housing For Fire-Fighting Equipment And Apparatus And Purchasing Land Therefor, All As Authorized By The Laws Of The State Of Mississippi; And For Related Purposes. (ID-17-1718) Resolution Of The Board Of Mayor And Alderman Of The City Of Vicksburg, Mississippi Authorizing The Issuance Of A General Obligation Bond Of The City For Sale To The Mississippi Development Bank In A Total Aggregate Principal Amount Of Not To Exceed $10,000,000 To Raise Money For The Purpose Of (A) Constructing, Improving And Paving Streets, Sidewalks, Driveways, Parkways, Walkways And Public Parking Facilities, And Purchasing Land Therefor; (B) Purchasing Land For Parks, Public Playgrounds And Cemeteries And Improving, Equipping And Adorning The Same, Including The Construction, Repairing And Equipping Of Swimming Pools And Other Recreational Facilities; (C) Erecting Municipal Buildings And Purchasing Buildings Or Land Therefor, And For Repairing, Improving, Adorning And Equipping The Same; (D) Repairing, Improving And Extending Waterworks, Gas, Electric And Other Public Utility Plants Or Distribution Systems; (E) Constructing Bridges And Culverts; (F) Repairing, Improving And Extending Sanitation, Storm, Drainage And Sewerage Systems; And (G) Providing Housing For Fire-Fighting Equipment And Apparatus And Purchasing Land Therefor; Prescribing The Form And Details Of Said Bond; Providing Certain Covenants Of Said City In Connection With Said Bond And Directing The Preparation, Execution And Delivery Thereof; Authorizing The Sale Of Said Bond To The Mississippi Development Bank; Approving The Form Of And The Execution And Delivery Of A City Bond Purchase Agreement In Connection With The Sale Of Said Bond; Approving The Form Of And Authorizing The Distribution Of A Preliminary Official Statement And The Preparation And City of Vicksburg Page 1 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 Distribution Of A Final Official Statement In Connection With Said Bond And The Not To Exceed $10,000,000 Mississippi Development Bank Special Obligation Bonds, Series 2018 (City Of Vicksburg, Mississippi Public Improvement General Obligation Bond Project); Approving The Form Of An Indenture Of Trust For Said Mississippi Development Bank Bonds; Authorizing And Approving The Form Of And The Execution And Delivery Of A Bond Purchase Agreement And Certain Other Documents In Connection With Said Mississippi Development Bank Bonds And Said City Bond; And For Related Purposes. (ID-17-1719) Adopt Resolution Directing The Sale Of A General Obligation Bond, Series 2018, Of The City Of Vicksburg, Mississippi (The "City"), To Be Dated The Date Of Delivery Thereof, In The Principal Amount Of Not To Exceed Ten Million Dollars ($10,000,000) (The "City Bond"); Approving The Form Of And Execution Of A City Bond Purchase Agreement For The Sale Of The City Bond, And A Mississippi Development Bank Bond Purchase Agreement For The Sale Of The Not To Exceed $10,000,000 Mississippi Development Bank Special Obligation Bonds, Series 2018 (City Of Vicksburg, Mississippi Public Improvement General Obligation Bond Project) (The "Bank Bonds"); And Approving And Authorizing The Form Of, Execution Of And Distribution Of A Preliminary Official Statement And Official Statement Pertaining To The Bank Bonds; And Approving And Authorizing The Form Of The Indenture Of Trust. (ID-17-1720) Authorize HUB International as agent for re-insurance with Optum (ID-17-1721) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-17-1648 Employee Anniversaries: 1. 30 years of service: Donald McAuley - Waste Water Treatment Plant Mayor Flaggs recognized Donald McAuley in the Waste Water Treatment Plant Department; with thirty (30) years of service. The Mayor and Aldermen congratulated Donald McAuley for his years of service with the City of Vicksburg. Routine Agenda: A. ID-17-1623 Receive Sealed Bids for: 1. Drainage and Storm Sewer Improvements Project On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing Drainage and Storm Sewer Improvements Project in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. DRAINAGE AND STORM SEWER IMPROVEMENTS PROJECT: FORDICE CONSTRUCTION CO., 1798 Hwy 27; Vicksburg, MS 39181 C.O.R. #00016-MC Bid Bond: Yes Total Bid: $293,676.10 CENTRAL ASPHALT CO., INC., 1208 National Street; Vicksburg, MS 39180 C.O.R. #11293-MC Bid Bond: Yes Total Bid: $282,061.33 RIVERSIDE CONSTRUCTION CO., 4111 Washington St.; Vicksburg, MS 39180 C.O.R. #09509-MC Bid Bond: Yes Total Bid: $243,683.50 ANDERSON CONTRACTING, 222 Anderson Lane; Yazoo City, MS 39194 C.O.R. #17107-MC Bid Bond: Yes Total Bid: $244,265.02 A E Boyer, LLC, 297 West Lake Road; Hattiesburg, MS 39402 C.O.R. #11084 Bid Bond: Yes Total Bid: $342,01.93 City of Vicksburg Page 2 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 THEOBALD CONSTRUCTION SERVICES, LLC, 870 Highway 80; Vicksburg, MS 39180 C.O.R. #21302-MC Bid Bond: Yes Total Bid: $347,979.60 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1636 Accept the recommendation of Stantec Consulting Services, Inc. to award bid and contract for Riverfront Park Erosion Project to Central Asphalt Company, Inc. (Base Bid: $244,605.18; Additive Alternate #1: $79,742.52) for a total amount of $324,347.70 Attachments: Award Riverfront Park Project On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept the recommendation of Stantec Consulting Services, Inc. to award bid and contract for Riverfront Park Erosion Project to Central Asphalt Company, Inc. (Base Bid: $244,605.18; Alternate #1: $79,742.52) for a total amount of $324,347.70. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1644 Accept the recommendation of Engineering Resource Group to award bid and contract for City Auditorium Mechanical Renovations to Acy Mechanical, LLC (Base Bid: $360,630.00; Add Alternate #1: $41,414.00; Add Alternate #2: $5,804.00; Add Alternate #3: $10,338.00) for a total amount of $418,186.00 Attachments: Auditorium Award On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the recommendation of Engineering Resource Group to award bid and contract for City Auditorium Mechanical Renovations to Acy Mechanical, LLC (Base Bid: $360,630.00; Add Alternate #1: $41,414.00; Add Alternate #2: $5,804.00; Add Alternate #3: $10,338.00) for a total amount of $418,186.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1643 Accept the recommendation of Allen&Hoshall to reject sealed bids for Continuing Sewer Assessment Program - Year 3 and authorize City Clerk to re-advertise Attachments: CSAP Year 3 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the recommendation of Allen & Hoshall to reject sealed bids for Continuing Sewer Assessment Program - Year 3 and authorize City Clerk to re-advertise. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1629 Reject sealed bid from Otis Elevator Company for Elevator and Escalator Maintenance and authorize City Clerk to re-advertise Attachments: Elevator and Escalator Maintenance Bid On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to reject sealed bid from Otis Elevator Company for Elevator and Escalator Maintenance and authorize City Clerk to re-advertise. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1645 Receive Vicksburg Police Department Crime Statistic Reports: City of Vicksburg Page 3 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 1. September 2017 2. October 2017 Attachments: Crime Stats On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Vicksburg Police Department Crime Statistic Reports: 1. September 2017; 2. October 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1630 Authorize City Clerk to advertise Sealed Bids for: 1. Bucket Truck Attachments: Bucket Truck Bid On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Bucket Truck. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1634 Accept Grant Award for FY17 Bulletproof Vest Partnership Program Funds Attachments: Bulletproof Vest Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Grant Award for FY17 Bulletproof Vest Partnership Program Funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1624 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 pursuant to Section 39-15-1 of the Mississippi Code Attachments: SCHF Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the e request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 pursuant to Section 39-15-1 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1626 Approve request for sponsorship in the amount of $2,500.00 from Mississippi Minority Business Alliance, Inc. for their Annual Luncheon pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: MMBA Sponsorship Mayor Flaggs stated that purchasing an advertisement from Mississippi Minority Business Alliance, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from MIssissippi Minority Business Alliance, Inc. for their Annual Luncheon in the amount of $2,500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I.1 ID-17-1655 Approve request for advertisement in the amount of $225.00 in the Vicksburg Post for Vicksburg Readers Choice pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Vicksburg Post Ad Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post City of Vicksburg Page 4 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a quarter page ad from The Vicksburg Post for their Annual Vicksburg Readers Choice Award in the amount of $225.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1627 Approve request for sponsorship in the amount of $500.00 from Magnolia Avenue High School Historical Marker Committee pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Historical Marker Mayor Flaggs stated that purchasing an advertisement from Magnolia Avenue High School Historical Marker Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Magnolia Avenue High School Historical Marker Committee in the amount of $500.00 [Mayor's Discretionary Funds]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I.2 ID-17-1656 Approve request for sponsorship in the amount of $5,300.00 from Alcorn State University to compete in its 4th consecutive Toyota Southwestern Athletic Conference Championship Game in Houston, TX pursuant to Section 17-3-1 and 17-3-3 of Mississippi Code [Mayor's Discretionary Funds] Attachments: Alcorn Sponsorship Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University for the Toyota Southwestern Athletic Conference Championship Game in the amount of $5,300.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-17-1632 Approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project (Blue Ink): 1. Construction Pay Application #5 in the amount of $205,808.95 from T.L. Wallace Construction, Inc. 2. Authorize Mayor to Execute the Mississippi Development Authority, Community Services Division Request for Cash #13 (reimbursement request) in the amount of $45,277.97 Attachments: Pay App #5 TL Wallace Request for Cash MDA On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project (Blue Ink): 1. Construction Pay Application #5 in the amount of $205,808.95 from T.L. Wallace Construction, Inc.; 2. Authorize Mayor to Execute the Mississippi Development City of Vicksburg Page 5 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 Authority, Community Services Division Request for Cash #13 (reimbursement request) in the amount of $45,277.97. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-17-1647 Approve request for sponsorship in the amount of $250.00 for Vicksburg Packer, Christian Tyler Henderson being selected to represent Vicksburg/Warren County in the 2nd Annual Mississippi Prospects All State Gridiron Classic Games in Hattiesburg, MS pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Football Sponsorship Mayor Flaggs stated that purchasing an advertisement from Vicksburg Packer, Christian Tyler Henderson will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Packer, Christian Tyler Henderson being selected to represent Vicksburg/Warren County in the 2nd Annual Mississippi Prospects All State Gridiron Classic Games in Hattiesburg, MS in the amount of $250.00 [Mayor's Discretionary Funds]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-17-1625 Rescind Resolution from October 25, 2017 board meeting for a Special Assessment for Galtney Street, PPIN 28561; owned by K. Downey c/o Margaret Hardy Attachments: Resolution - Special Assessment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind the Special Assessment Resolution from October 25, 2017 board meeting for a Special Assessment for Galtney Street, PPIN 28561; owned by K. Downey c/o Margaret Hardy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-17-1631 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following properties: 1. 1305 Bowmar, PPIN 16767; owned by Gary Bernard & Tonisha Foucha 2. 521 Pittman, PPIN 17311; owned by Ruby Derby c/o Robert Miller 3. 2030 Temple Street, PPIN 18986; owned by Willie Dotson & Patricia Martin 4. 806 Reed Street, PPIN 15240; owned by Virgie Ellis 5. 1307 Bowmar, PPIN 16768; owned by Delores Brown Flaggs 6. Hutson Street, PPIN 13949; owned by F. Gordon et al c/o Marvin Clayborn 7. 1211 First North, PPIN 17647; owned by Lee E. Hall 8. 1515 Marcus Street, PPIN 16827; owned by Sidney Harding, Jr. 9. 230 Spout Spring Road, PPIN 14514; owned by Quenton L. Loving 10. Cottage Row, PPIN 13233; owned by Hugh D. & Olivia Major 11. 1400 South Street, PPIN 16090; owned by Paul C. Morgan 12. 511 Adams Street, PPIN 19355; owned by Kathy R. Tyler Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1305 Bowmar, PPIN 16767; owned by Gary Bernard & Tonisha Foucha 2. 521 Pittman, PPIN 17311; owned by Ruby Derby c/o Robert Miller 3. 2030 Temple Street, PPIN 18986; owned by Willie Dotson & Patricia Martin 4. 806 Reed Street, PPIN 15240; owned by Virgie Ellis 5. 1307 Bowmar, PPIN 16768; owned by Delores Brown Flaggs 6. Hutson Street, PPIN 13949; owned by F. Gordon et al c/o Marvin Clayborn City of Vicksburg Page 6 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 7. 1211 First North, PPIN 17647; owned by Lee E. Hall 8. 1515 Marcus Street, PPIN 16827; owned by Sidney Harding, Jr. 9. 230 Spout Spring Road, PPIN 14514; owned by Quenton L. Loving 10. Cottage Row, PPIN 13233; owned by Hugh D. & Olivia Major 11. 1400 South Street, PPIN 16090; owned by Paul C. Morgan 12. 511 Adams Street, PPIN 19355; owned by Kathy R. Tyler. On motion of Alderman Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The following agenda item was removed 1307 Bowmar, PPIN 16768; owned by Delores Brown Flaggs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-17-1635 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments 2 Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2609 Togo, PPIN 15592; owned by Spurgeon Green c/o Marion Green (cut grass/weeds; remove trash & debris) 903 Bowmar, PPIN 16702; owned by Lawrence E. Bodron (cut grass/weeds; remove trash & debris; remove dilapidated building) 327 Shady Lane, PPIN 09246; owned by Claretha Jackson (cut grass/weeds; remove trash & debris) 2504 Dot Street, PPIN 15384; owned by State of Mississippi (cut grass/weeds; remove trash & debris) 2503 Togo Street, PPIN 15584; owned by State of Mississippi (cut grass/weeds; remove trash & debris) 2630 Ken Karyl, PPIN 05052; owned by Linda Barnes Wright (cut grass/weeds; remove trash & debris; remove inoperable vehicles) On motion of Mayor Flaggs, seconded by Alderman Mayfield., the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2609 Togo, PPIN 15592; owned by Spurgeon Green c/o Marion Green - Complied 903 Bowmar, PPIN 16702; owned by Lawrence E. Bodron - Complied on grass 327 Shady Lane, PPIN 09246; owned by Claretha Jackson - Complied 2630 Ken Karyl, PPIN 05052; owned by Linda Barnes Wright - Complied on grass/weeds The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: Q. ID-17-1593 Authorize Mayor to execute Agreement with US Army Corps of Engineers, ERDC, Environmental Laboratory for Use of Vicksburg Municipal Airport for Remote Sensing Unmanned Aircraft Systems This Agenda Item was removed from the Agenda. R. ID-17-1628 Authorize Mayor to execute Pipeline Crossing Contract with The Kansas City Southern Railway Company Attachments: Pipeline Contract On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Pipeline Crossing Contract with The Kansas City Southern Railway Company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 S. ID-17-1633 Authorize Mayor to execute Change Order #1 with TL Wallace for a sixty (60) day contract extension for the Wastewater Treatment Plant Primary Clarifier Replacement Project (Blue Ink) Attachments: Change Order #1 TL Wallace On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #1 with TL Wallace for a sixty (60) day contract extension for the Wastewater Treatment Plant Primary Clarifier Replacement Project (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. T.1 ID-17-1718 Resolution Of The Board Of Mayor And Alderman Of The City Of Vicksburg, Mississippi Finding And Determining That A Resolution Evidencing Intent To Issue Either General Obligation Bonds Of The City Or A General Obligation Bond Of The City For Sale To The Mississippi Development Bank Or To Enter Into A Loan With The Mississippi Development Bank Was Duly Published As Required By Law And That No Written Protest Or Other Objection Of Any Kind Or Character Against The Issuance Of Said Bonds Or Bond Or Against Said Loan Has Been Filed By Qualified Electors Of Said City; Authorizing And Directing The Issuance Of Said Bonds Or Bond Or The Entering Into Of Said Loan In The Aggregate Principal Amount Of Not To Exceed Ten Million Dollars ($10,000,000) To Raise Money For The Purpose Of (A) Constructing, Improving And Paving Streets, Sidewalks, Driveways, Parkways, Walkways And Public Parking Facilities, And Purchasing Land Therefor; (B) Purchasing Land For Parks, Public Playgrounds And Cemeteries And Improving, Equipping And Adorning The Same, Including The Construction, Repairing And Equipping Of Swimming Pools And Other Recreational Facilities; (C) Erecting Municipal Buildings And Purchasing Buildings Or Land Therefor, And For Repairing, Improving, Adorning And Equipping The Same; (D) Repairing, Improving And Extending Waterworks, Gas, Electric And Other Public Utility Plants Or Distribution Systems; (E) Constructing Bridges And Culverts; (F) Repairing, Improving And Extending Sanitary, Storm, Drainage And Sewerage Systems; And (G) Providing Housing For Fire-Fighting Equipment And Apparatus And Purchasing Land Therefor, All As Authorized By The Laws Of The State Of Mississippi; And For Related Purposes. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution Of The Board Of Mayor And Alderman Of The City Of Vicksburg, Mississippi Finding And Determining That A Resolution Evidencing Intent To Issue Either General Obligation Bonds Of The City Or A General Obligation Bond Of The City For Sale To The Mississippi Development Bank Or To Enter Into A Loan With The Mississippi Development Bank Was Duly Published As Required By Law And That No Written Protest Or Other Objection Of Any Kind Or Character Against The Issuance Of Said Bonds Or Bond Or Against Said Loan Has Been Filed By Qualified Electors Of Said City; Authorizing And Directing The Issuance Of Said Bonds Or Bond Or The Entering Into Of Said Loan In The Aggregate Principal Amount Of Not To Exceed Ten Million Dollars ($10,000,000) To Raise Money For The Purpose Of (A) Constructing, Improving And Paving Streets, Sidewalks, Driveways, Parkways, Walkways And Public Parking Facilities, And Purchasing Land Therefor; (B) Purchasing Land For Parks, Public Playgrounds And Cemeteries And Improving, Equipping And Adorning The Same, Including The Construction, Repairing And Equipping Of Swimming Pools And Other Recreational Facilities; (C) Erecting Municipal Buildings And Purchasing Buildings Or Land Therefor, And For Repairing, Improving, Adorning And Equipping The Same; (D) Repairing, Improving And Extending Waterworks, Gas, Electric And Other Public Utility Plants Or Distribution Systems; (E) Constructing Bridges And Culverts; (F) Repairing, Improving And Extending Sanitary, Storm, Drainage And Sewerage Systems; And (G) Providing Housing For Fire-Fighting Equipment And Apparatus And Purchasing Land Therefor, All As Authorized By The Laws Of The State Of Mississippi; And For Related Purposes. The motion was adopted unanimously City of Vicksburg Page 8 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-260 T.2 ID-17-1719 Resolution Of The Board Of Mayor And Alderman Of The City Of Vicksburg, Mississippi Authorizing The Issuance Of A General Obligation Bond Of The City For Sale To The Mississippi Development Bank In A Total Aggregate Principal Amount Of Not To Exceed $10,000,000 To Raise Money For The Purpose Of (A) Constructing, Improving And Paving Streets, Sidewalks, Driveways, Parkways, Walkways And Public Parking Facilities, And Purchasing Land Therefor; (B) Purchasing Land For Parks, Public Playgrounds And Cemeteries And Improving, Equipping And Adorning The Same, Including The Construction, Repairing And Equipping Of Swimming Pools And Other Recreational Facilities; (C) Erecting Municipal Buildings And Purchasing Buildings Or Land Therefor, And For Repairing, Improving, Adorning And Equipping The Same; (D) Repairing, Improving And Extending Waterworks, Gas, Electric And Other Public Utility Plants Or Distribution Systems; (E) Constructing Bridges And Culverts; (F) Repairing, Improving And Extending Sanitation, Storm, Drainage And Sewerage Systems; And (G) Providing Housing For Fire-Fighting Equipment And Apparatus And Purchasing Land Therefor; Prescribing The Form And Details Of Said Bond; Providing Certain Covenants Of Said City In Connection With Said Bond And Directing The Preparation, Execution And Delivery Thereof; Authorizing The Sale Of Said Bond To The Mississippi Development Bank; Approving The Form Of And The Execution And Delivery Of A City Bond Purchase Agreement In Connection With The Sale Of Said Bond; Approving The Form Of And Authorizing The Distribution Of A Preliminary Official Statement And The Preparation And Distribution Of A Final Official Statement In Connection With Said Bond And The Not To Exceed $10,000,000 Mississippi Development Bank Special Obligation Bonds, Series 2018 (City Of Vicksburg, Mississippi Public Improvement General Obligation Bond Project); Approving The Form Of An Indenture Of Trust For Said Mississippi Development Bank Bonds; Authorizing And Approving The Form Of And The Execution And Delivery Of A Bond Purchase Agreement And Certain Other Documents In Connection With Said Mississippi Development Bank Bonds And Said City Bond; And For Related Purposes. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution Of The Board Of Mayor And Alderman Of The City Of Vicksburg, Mississippi Authorizing The Issuance Of A General Obligation Bond Of The City For Sale To The Mississippi Development Bank In A Total Aggregate Principal Amount Of Not To Exceed $10,000,000 To Raise Money For The Purpose Of (A) Constructing, Improving And Paving Streets, Sidewalks, Driveways, Parkways, Walkways And Public Parking Facilities, And Purchasing Land Therefor; (B) Purchasing Land For Parks, Public Playgrounds And Cemeteries And Improving, Equipping And Adorning The Same, Including The Construction, Repairing And Equipping Of Swimming Pools And Other Recreational Facilities; (C) Erecting Municipal Buildings And Purchasing Buildings Or Land Therefor, And For Repairing, Improving, Adorning And Equipping The Same; (D) Repairing, Improving And Extending Waterworks, Gas, Electric And Other Public Utility Plants Or Distribution Systems; (E) Constructing Bridges And Culverts; (F) Repairing, Improving And Extending Sanitation, Storm, Drainage And Sewerage Systems; And (G) Providing Housing For Fire-Fighting Equipment And Apparatus And Purchasing Land Therefor; Prescribing The Form And Details Of Said Bond; Providing Certain Covenants Of Said City In Connection With Said Bond And Directing The Preparation, Execution And Delivery Thereof; Authorizing The Sale Of Said Bond To The Mississippi Development Bank; Approving The Form Of And The Execution And Delivery Of A City Bond Purchase Agreement In Connection With The Sale Of Said Bond; Approving The Form Of And Authorizing The Distribution Of A Preliminary Official City of Vicksburg Page 9 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 Statement And The Preparation And Distribution Of A Final Official Statement In Connection With Said Bond And The Not To Exceed $10,000,000 Mississippi Development Bank Special Obligation Bonds, Series 2018 (City Of Vicksburg, Mississippi Public Improvement General Obligation Bond Project); Approving The Form Of An Indenture Of Trust For Said Mississippi Development Bank Bonds; Authorizing And Approving The Form Of And The Execution And Delivery Of A Bond Purchase Agreement And Certain Other Documents In Connection With Said Mississippi Development Bank Bonds And Said City Bond; And For Related Purposes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-261 T.3 ID-17-1720 Adopt Resolution Directing The Sale Of A General Obligation Bond, Series 2018, Of The City Of Vicksburg, Mississippi (The "City"), To Be Dated The Date Of Delivery Thereof, In The Principal Amount Of Not To Exceed Ten Million Dollars ($10,000,000) (The "City Bond"); Approving The Form Of And Execution Of A City Bond Purchase Agreement For The Sale Of The City Bond, And A Mississippi Development Bank Bond Purchase Agreement For The Sale Of The Not To Exceed $10,000,000 Mississippi Development Bank Special Obligation Bonds, Series 2018 (City Of Vicksburg, Mississippi Public Improvement General Obligation Bond Project) (The "Bank Bonds"); And Approving And Authorizing The Form Of, Execution Of And Distribution Of A Preliminary Official Statement And Official Statement Pertaining To The Bank Bonds; And Approving And Authorizing The Form Of The Indenture Of Trust. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution Directing The Sale Of A General Obligation Bond, Series 2018, Of The City Of Vicksburg, Mississippi (The "City"), To Be Dated The Date Of Delivery Thereof, In The Principal Amount Of Not To Exceed Ten Million Dollars ($10,000,000) (The "City Bond"); Approving The Form Of And Execution Of A City Bond Purchase Agreement For The Sale Of The City Bond, And A Mississippi Development Bank Bond Purchase Agreement For The Sale Of The Not To Exceed $10,000,000 Mississippi Development Bank Special Obligation Bonds, Series 2018 (City Of Vicksburg, Mississippi Public Improvement General Obligation Bond Project) (The "Bank Bonds"); And Approving And Authorizing The Form Of, Execution Of And Distribution Of A Preliminary Official Statement And Official Statement Pertaining To The Bank Bonds; And Approving And Authorizing The Form Of The Indenture Of Trust. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-262 T.4 ID-17-1721 Authorize HUB International as agent for re-insurance with Optum On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize HUB International as Agent for Re-insurance with Optum. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Sewer Department (1); Pay Adjustment in the Recreation Department (1), Traffic Department (1); Promotions in the Police Department (2), Hire Date Correction in the Gas Department (1); Resignation in the Sewer Department (1). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was City of Vicksburg Page 10 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Sewer Department (1); Pay Adjustment in the Recreation Department (1), Traffic Department (1); Promotions in the Police Department (2), Hire Date Correction in the Gas Department (1); Resignation in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Carolyn Butler - Human Resource Associate, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-17-1649 New Hire - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Equipment Operator at $11.00 per hour in the Sewer Department. Employee has six (6) months to receive his CDL Class B License and will receive an additional $1.00 increase, if not will be terminated from position. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1650 Pay Adjustment - Recreation Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Mission Park Worker from $8.00 per hour to $8.25 per hour in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1651 Pay Adjustment - Traffic Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Maintenance Specialist from $13.45 per hour to $13.95 per hour in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1652 Promotions - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Promotions for Lieutenant (IAD) from $25.88 per hour to Captain (IAD) at $27.81 per hour, Lieutenant - Patrol Commander at $27.20 per hour to Captain - Patrol Commander at $29.13 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1653 Hire Date Correction - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Hire Date Correction for Laborer at $8.25 per hour from November 15, 2017 to November 29, 2017 in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1654 Resignation - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Laborer in the Sewer Department, effective November 17, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 11 Printed on 1/19/2018 Board of Mayor and Aldermen Minutes - Final November 20, 2017 G. ID-18-0065 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, November 22, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 12 Printed on 1/19/2018