Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, November 22, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Executive Session: New Hires - Fire Department (2) (ID-17-1722) Pay Adjustments - Fire Department (2) (ID-17-1723) Resignation - Police Department (1) (ID-17-1724) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-17-1640 Continue State of Emergency for Repairs to Kemp Bottom Road Bridge On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Continue State of Emergency for Repairs to Kemp Bottom Road Bridge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1657 Accept recommendation from Stantec to Award Sealed Bid for the Drainage & Sewer Improvements Project to Riverside Construction Co., Inc. in the amount of $243,711.50 Attachments: Sewer Improvements Bid Award On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept recommendation from Stantec to Award Sealed Bid for the Drainage & Sewer Improvements Project to Riverside Construction Co., Inc; in the amount of $243,711.50. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1659 Accept the Recommendation from Shape Up Mississippi to Award Sealed Bid for the Vicksburg Interpretive Center / Catfish Row Museum to Flagstar Construction Company, Inc. of Brandon, MS in the amount of $414,000.00 Attachments: Recommendation Letter Catfish Row Bid Tab Catfish Row On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept the Recommendation from Shape Up Mississippi to Award Sealed Bid for the Vicksburg Interpretive Center / Catfish Row Museum City of Vicksburg Page 1 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 22, 2017 to Flagstar Construction Company, Inc. of Brandon, MS in the amount of $414,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1646 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following properties: 1. 802 Reed Street, PPIN 15225; owned by Raymond & Mary Jean Ellis 2. 2605 Grant Avenue, PPIN 5066; owned by Lee E.M. Campbell & Danny Green 3. 1110 Mundy Street, PPIN 19083; owned by Gladys L. King 4. 2954 Highland Avenue, PPIN 5593; owned by James Michael Mann et al 5. 500 North Poplar, PPIN 29746; owned by Restored Properties, LLC 6. 1516 Marcus Street, PPIN 13842; owned by State of Mississippi 7. 1720 Crawford Street, PPIN 17871; owned by State of Mississippi 8. 1411 Jackson Street, PPIN 18726; owned by State of Mississippi 9. 316 A Lakehill Drive, PPIN 7720; owned by Katie Thomas 10. 1843 Martin Luther King, PPIN 20555; owned by Mary Lois Thompson Et Al 11. 2728 Drummond Street, PPIN 5528; owned Frank Wolfe Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 802 Reed Street, PPIN 15225; owned by Raymond & Mary Jean Ellis 2. 2605 Grant Avenue, PPIN 5066; owned by Lee E.M. Campbell & Danny Green 3. 1110 Mundy Street, PPIN 19083; owned by Gladys L. King 4. 2954 Highland Avenue, PPIN 5593; owned by James Michael Mann et al 5. 500 North Poplar, PPIN 29746; owned by Restored Properties, LLC 6. 1516 Marcus Street, PPIN 13842; owned by State of Mississippi 7. 1720 Crawford Street, PPIN 17871; owned by State of Mississippi 8. 1411 Jackson Street, PPIN 18726; owned by State of Mississippi 9. 316 A Lakehill Drive, PPIN 7720; owned by Katie Thomas 10. 1843 Martin Luther King, PPIN 20555; owned by Mary Lois Thompson Et Al 11. 2728 Drummond Street, PPIN 5528; owned Frank Wolfe On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D.1 ID-17-1661 Approve request from Purchasing Department to Declare Generator at Water Treatment Plant, Serial #48169 Surplus Property and Authorize to be sold at auction Attachments: Surplus Property On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Purchasing Department to Declare Generator at Water Treatment Plant, Serial #48169, Surplus Property and Authorize to be sold at auction. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: D.2 ID-17-1663 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF VICKSBURG TO ESTABLISH JUST COMPENSATION AND SIGN CERTIFICATION Attachments: Resolution - Just Compensation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF VICKSBURG TO ESTABLISH JUST COMPENSATION City of Vicksburg Page 2 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 22, 2017 AND SIGN CERTIFICATION FOR THE PORTER'S CHAPEL ROAD EASEMENT. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-263 Contracts: E. ID-17-1658 Authorize the Mayor to Execute MDOT Permit Application to Construct Pipeline along or across State Highway for the following utilities: 1. Sewer 2. Gas 3. Water Attachments: MDOT Permit - Sewer MDOT Permit - Gas MDOT Permit - Water On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute MDOT Permit Application to Construct Pipeline along or across State Highway for the following utilities: 1. Sewer; 2. Gas; 3. Water. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: F. ID-17-1637 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1638 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor's Treasure Report 4. Tax Collection 5. Detail Budget Attachments: City Sexton Privilege License Mayor's Treaure Report Tax Collection Report Detail Budget The City Sexton presented report of collections, account opening graves, etc. for the month of November 2017 as follows: Riles Funeral Home - $475.00; Fisher Funeral Home - $75.00; Jefferson Funeral Home - $750.00; Lakeview Funeral Home - $1,925.00. The City Clerk presented the Privilege License Report for new businesses for the month of November 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $19,711.13 for November 2017 The City Clerk presented the November 2017 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes City of Vicksburg Page 3 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 22, 2017 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of November 2017 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. H. ID-17-1639 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 141844 through 142099; 1174 through 1178. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires in the Fire Department (2); Pay Adjustments in the Fire Department (2); Resignation in the Police Department (1). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Fire Department (2); Pay Adjustments in the Fire Department (2); Resignation in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Associate City Attorney, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Carolyn Butler - Human Resource Associate. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1722 New Hires - Fire Department (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Firefighter I at $8.90 per hour, Firefighter I (Re-Hire) at $8.90 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1723 Pay Adjustments - Fire Department (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustments for Lieutenant I at $11.71 per hour to Lieutenant at $12.55 per hour, Captain V+ at $15.06 per hour to $15.32 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 1/24/2018 Board of Mayor and Aldermen Minutes - Final November 22, 2017 K. ID-17-1724 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Resignation from a Police Officer in the Police Department, effective November 16, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0067 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 04, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 1/24/2018