Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, February 9, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Minutes: A. ID-18-0143 Adopt Board Meeting Minutes for: 1. January 10, 2018 2. January 18, 2018 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Board Meeting Minutes for: 1. January 10, 2018; 2. January 18, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-0157 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of February 2018 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. B. ID-18-0158 Authorize City Clerk to advertise Sealed Request for Qualifications-Innovation and Tech Transfer Center Parking Area Project Design and Construction Administration Services Attachments: Parking Advertisement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Request for Qualifications-Innovation and Tech Transfer Center Parking Area Project Design and Construction Administration Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0166 Accept Dedication of Candlelight Drive as Public Right of Way Attachments: ROW Dedication On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Dedication of Candlelight Drive as Public Right of Way. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 3/28/2018 Board of Mayor and Aldermen Minutes - Final February 9, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0161 Approve request from Vicksburg Theatre Guild, Inc. for matching funds in the amount of $10,000.00 pursuant to Section 39-15-1 of the Mississippi Code Attachments: VTG Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Vicksburg Theatre Guild, Inc. The City is authorized pursuant to Sec. 39-15-1 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0168 Approve request for advertisement from Mississippi Association of Coaches in the amount of $200.00 for 2018 MS/AL All Star Basketball Program Book pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: MAC Ad Mayor Flaggs stated that purchasing an advertisement from Mississippi Association of Coaches will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from the Mississippi Association of Coaches for the 2018 MS/AL All Star Basketball Program Book in the amount of $200.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0169 Approve request for sponsorship from Warren County Ravens Football Team in the amount of $1,000.00 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Ravens Football Ad Mayor Flaggs stated that purchasing an advertisement from Warren County Ravens Football Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Warren County Ravens Football Team in the amount of $1,000.00 [Mayor's Discretionary Funds]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0170 Approve request for sponsorship from Warren County Ravens Cheerleading Team in the amount of $1,000.00 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Ravens Cheerleader Ad Mayor Flaggs stated that purchasing an advertisement from Warren County Ravens Cheerleading Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Warren County Ravens Cheerleading City of Vicksburg Page 2 Printed on 3/28/2018 Board of Mayor and Aldermen Minutes - Final February 9, 2018 Team in the amount of $1,000.00 [Mayor's Discretionary Funds]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0171 Approve request for sponsorship from The Friends of Mississippi Civil Rights, Inc. in the amount of $1,500.00 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Celebration Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Friends of MIssissippi Civil Rights, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Friends of Mississippi Civil Rights for the Grand Celebration and Gala for the Mississippi Civil Rights Museum in the amount of $1,500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0172 Approve request for advertisement from Do Better University in the amount of $1,000.00 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: DBU Ad Mayor Flaggs stated that purchasing an advertisement from Do Better University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Do Better University in the amount of $1,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: J. ID-18-0177 Authorize issuance of requisition number 1803882 in the amount of $18,505.00 written to Marieco, Inc. for the purchase of a Sensus 8" t-60 gas meter for the Rifle Range Road station [Sole Source] Attachments: Requisition 1803882 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the issuance of requisition number 1803882 in the amount of $18,505.00 written to Marieco, Inc. for the purchase of a Sensus 8" t-60 gas meter for the Rifle Range Road station [Sole Source]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0159 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following property: 1. 205 Sioux Street, PPIN 11957; owned by Lillian C. Bell 2. 1609 First East Street, PPIN 17500; owned by Eddie Ross 3. 1108 Farmer, PPIN 18808; owned by Sylvester & Wanda Walker 4. First East Street, PPIN 21924; owned by State of Mississippi Attachments: Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 205 Sioux Street, PPIN 11957; owned by Lillian C. Bell 2. 1609 First East Street, PPIN 17500; owned by Eddie Ross 3. 1108 Farmer, PPIN 18808; owned by Sylvester & Wanda Walker City of Vicksburg Page 3 Printed on 3/28/2018 Board of Mayor and Aldermen Minutes - Final February 9, 2018 4. First East Street, PPIN 21924; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0163 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment 2 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: Louisiana Avenue, PPIN 20638; owned by Ruby L. Akers c/o John L. Moore (cut grass/weeds; remove trash & debris) 1618 Martin Luther King, PPIN 19190; owned by Bobby Doyle Estate (cut grass/weeds; remove trash & debris; remove dilapidated burned building) 1733 Martin Luther King, PPIN 19797; owned by Easthaven Holdings, Inc. (remove dilapidated burned building) 111 Missy Deitch, PPIN 27014; owned by Sharonda Jones (remove illegally placed dilapidated mobile home) 3130 North Washington St., PPIN 14353; owned by Jeanette McCoy et al (cut grass/weeds; remove trash & debris; remove dilapidated building) 3765 North Washington, PPIN 14484; owned by Jeffrethe Christian et al c/o Jeffrethe Christian (removed dilapidated burned building) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 111 Missy Deitch, PPIN 27014; owned by Sharonda Jones - removed from Agenda, continue on February 23, 2018 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: M. ID-18-0183 Adopt Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, (The "City") Authorizing and Approving Tax-Exempt Debt Post-Issuance Compliance Policies and Procedures of the City Attachments: Resolution - Compliance On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, (The "City") Authorizing and Approving Tax-Exempt Debt Post-Issuance Compliance Policies and Procedures of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-280 Ordinances: N. ID-18-0173 Accept Petition of Paul and Donna Ingram and Rodney E. Bounds to Close and Vacate a Portion of Riverwood Place in the City of Vicksburg, Mississippi City of Vicksburg Page 4 Printed on 3/28/2018 Board of Mayor and Aldermen Minutes - Final February 9, 2018 Attachments: Petition Riverwood On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept Petition of Paul and Donna Ingram and Rodney E. Bounds to Close and Vacate a Portion of Riverwood Place in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-0174 Adopt an Ordinance Closing and Vacating that Certain Portion of Riverwood Place Located in the City of Vicksburg, Mississippi Attachments: Ordinance Riverwood On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt an Ordinance Closing and Vacating that Certain Portion of Riverwood Place Located in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: ORD 2016-016 Contracts: P. ID-18-0165 Approve Change Order No. 4 with APAC-Mississippi for 2017 Street Resurfacing Project South Ward Attachments: Change Order #4 - Apac On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Change Order No. 4 with APAC-Mississippi for 2017 Street Resurfacing Project South Ward. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-0167 Authorize Mayor to execute Contract with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year Three On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year Three. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-18-0175 Authorize Mayor to execute Agreement with Vicksburg Girls' Softball Association for use of city's softball fields Attachments: VGSA Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Vicksburg Girls' Softball Association for use of city's softball fields. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-18-0176 Authorize Mayor to execute Contract with Staffing Solutions, Ltd. Attachments: Staffing Solutions On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Staffing Solutions, Ltd. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: T. ID-18-0160 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 143136 through 143425; 1208 through 1215. Refund checks numbering 9907587 through City of Vicksburg Page 5 Printed on 3/28/2018 Board of Mayor and Aldermen Minutes - Final February 9, 2018 9907616. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Resignation in the Ambulance Department (1); Pay Adjustment in the Police Department (1); Retro Pay Adjustment in the Police Department (1); Termination in the Landscaping Department (1), Right of Way Department (1); New Hire in the Fire Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Ambulance Department (1); Pay Adjustment in the Police Department (1); Retro Pay Adjustment in the Police Department (1); Termination in the Landscaping Department (1), Right of Way Department (1); New Hire in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Joseph Stubbs – Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0178 Resignation - Ambulance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Paramedic I in the Ambulance Department, effective January 26, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0179 Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Patrol Officer from $16.05 per hour to $15.30 per hour in the Police Department. No longer acting D-Watch Commander. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0180 Retro Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Investigator in the Police Department. Employee submitted documentation on December 22, 2017 verifying he earned a Master's Degree - Criminal Justice. Employee is entitled to education incentive in the amount of .79 for degree earned. Total Hours worked is 152 hrs. x .79 = $120.08, total retro pay due. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0181 Termination - Landscaping Department (1) This Agenda Item was removed. City of Vicksburg Page 6 Printed on 3/28/2018 Board of Mayor and Aldermen Minutes - Final February 9, 2018 E. ID-18-0182 Termination - Right of Way Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination of Laborer in the Right of Way Department, effective February 09, 2018. Employee has exhausted all Family Medical Leave and the City of Vicksburg Extended Leave. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F ID-18-0322 New Hire - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Firefighter V at $10.83 per hour in the Fire Department (Lateral Transfer from Grenada Fire Department). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0320 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, February 20, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 3/28/2018