Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, March 19, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-0310 Employee Anniversaries: 1. 40 years of service: Henry Williams - Fire Department Mayor Flaggs recognized Henry Williams in the Fire Department with forty (40) years of service. The Mayor and Aldermen congratulated Henry Williams for his years of service with the City of Vicksburg. Routine Agenda: A. ID-18-0283 Receive Sealed Bids for: 1. Kemp Bottom Road Bridge Demolition 2. Vicksburg Convention Center Elevator / Escalator Renovations 3. Vicksburg Y&MV Railroad Depot Stabilization and Restoration 4. Statement of Qualification for Innovation and Tech Transfer Center Parking and Construction Administration Services On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Kemp Bottom Road Bridge Demolition; Vicksburg Convention Center Elevator / Escalator Renovations; Vicksburg Y&MV Railroad Depot Stabilization and Restoration; Statement of Qualification for Innovation and Tech Transfer Center Parking and Construction Administration Services in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. KEMP BOTTOM ROAD BRIDGE DEMOLITION: CENTURY CONSTRUCTION GROUP, INC., 705 Robert E. Lee Drive; Tupelo, MS 38801 C.O.R. #11403-MC 5% Bid Bond: Yes Total Bid: $249,616.00 (Electronic Bid) M AND M SERVICES, INC., P.O. Box 68431; Jackson, MS 39286 C.O.R. #10086-SC 5% Bid Bond: Yes Total Bid: $385,600.00 TRIPLE M CONSTRUCTION & CONTRACTING SERVICE, LLC., P.O. Box 302; Mayersville, MS 39113 City of Vicksburg Page 1 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 19, 2018 C.O.R. #20361-SC 5% Bid Bond: Yes Total Bid: $218,000.00 ANDERSON CONTRACTING, LLC, 222 Anderson Lane; Yazoo City, MS 39194 C.O.R. #17107-MC 5% Bid Bond: Yes Total Bid: 108,466.00 VICKSBURG CONVENTION CENTER ELEVATOR / ESCALATOR RENOVATIONS: NO ELECTRONIC BIDS FILED SCHINDLER ELEVATOR CORPORATION, 5251 Greenway Drive; Jackson, MS 39204 C.O.R. #08276-SC 5% Bid Bond: Yes Total Bid: $892,500.00 KONE, 5252 Halls Mill Road, Suite 2A; Mobile, AL 36619 NO BID FILED VICKSBURG Y&MV RAILROAD DEPOT STABILIZATION AND RESTORATION: NO ELECTRONIC BIDS FILED. HISTORIC RENOVATION OF YAZOO INC., P.O. Box 1064; Yazoo City, MS 39194 5% Bid Bond: Yes Total Bid: $525,000.00 RFQ FOR INNOVATION & TECH TRANSFER CENTER PARKING AND CONSTRUCTION ADMINISTRATION SERVICES: PICKERING FIRM, INC., 2001 Airport Road, Ste. 201; Flowood, MS 39232 STANTEC, 901 Jackson Street; Vicksburg, MS 39183 ALLEN & HOSHALL, 1675 Lakeland Drive, Ste. 207; Jackson, MS 39216 TICE ENGINEERING, INC., 510 S. Vardaman Street; Wiggins, MS 39577 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0290 Accept the recommendation of Allen & Hoshall to award bid and contract for Continuing Sewer Assessment Program - Year Two Repairs to Suncoast Infrastructure, Inc. in the amount of $1,212,500.00 Attachments: Award CSAP Year 2 Repairs On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the recommendation of Allen & Hoshall to award bid and contract for Continuing Sewer Assessment Program - Year Two Repairs to Suncoast Infrastructure, Inc. of Florence, MS in the amount of $1,212,500.00 . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0284 Overview of Summer Youth Employment Program D. ID-18-0297 Receive Vicksburg Police Department Crime Statistic Report for February 2018 Attachments: Crime Stats On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Vicksburg Police Department Crime Statistic Report for February 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 19, 2018 E. ID-18-0302 Accept Letter from Demeche Braxton appealing the decision of the Zoning Board of Appeals meeting held on March 6, 2018 and Authorize City Clerk to set Appeal Hearing Date for April 10, 2018 at 10:00 a.m. Attachments: Appeal Letter On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Letter from Demeche Braxton appealing the decision of the Zoning Board of Appeals meeting held on March 6, 2018 and Authorize City Clerk to set Appeal Hearing Date for April 10, 2018 at 10:00 a.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0301 Approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Construction Pay Application #9 in the amount of $36,727.47 from T.L. Wallace Construction, Inc. [Blue Ink] 2. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #16 (reimbursement request) in the amount of $8,080.04 [Blue Ink] Attachments: TL Wallace Payment #9 MDA Reimbursement Request On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Construction Pay Application #9 in the amount of $36,727.47 from T.L. Wallace Construction, Inc. [Blue Ink]; 2. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #16 (reimbursement request) in the amount of $8,080.04 [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0309 Declare Monday, April 30, 2018 a City Holiday in observance of Confederate Memorial Day Attachments: Holiday On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Declare Monday, April 30, 2018 a City Holiday in observance of Confederate Memorial Day. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0295 Approve request from the Vicksburg and Warren County Historical Society to block Cherry, Jackson, Monroe and Grove Streets that surround the Old Court House Museum for its Annual Spring Flea Market on April 14, 2018 between 8:00 a.m. to 5:00 p.m. Attachments: Flea Market On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from the Vicksburg and Warren County Historical Society to block Cherry, Jackson, Monroe and Grove Streets that surround the Old Court House Museum for its Annual Spring Flea Market on April 14, 2018 between 8:00 a.m. to 5:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0294 Approve request from Joe Graves, Director of Parks and Recreation, to reimburse V.G.S.A. Youth Girls Fast Pitch Softball for payment of the following: 1. Affiliation and insurance fees in the amount of $2,043.00 2. Purchase of Bats in the amount of $2,057.93 Attachments: VGSA Reimbursement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 3 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 19, 2018 and Aldermen voted to approve the request from Joe Graves, Director of Parks and Recreation, to reimburse the V.G.S.A. Youth Girls Fast Pitch Softball for payment of the following: 1. Affiliation and insurance fees in the amount of $2,043.00; 2. Purchase of Bats in the amount of $2,057.93. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0291 Approve request from Purchasing Department to declare listed items surplus property and be traded for credit on new purchase of GPS Utility gear: 1. CID 030398, GPS Utility gear 2. CID 029580, GPS Utility gear 3. CID 030400, GPS Utility gear 4. CID 030401, GPS Utility gear 5. CID 030399, GPS Utility gear Attachments: Surplus Property On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Purchasing Department to declare listed items surplus property and be traded for credit on new purchase of GPS Utility gear: 1. CID 030398, GPS Utility gear; 2. CID 029580, GPS Utility gear; 3. CID 030400, GPS Utility gear; 4. CID 030401, GPS Utility gear; 5. CID 030399, GPS Utility gear. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0285 Approve request for allocation of funds in the amount of $5,000.00 to Vicksburg-Warren Chamber Retirement Development Program Attachments: Retirement Development Allocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to Vicksburg-Warren Chamber Retirement Development Program. The City is authorized pursuant to Sec. 43-9-47 of the Mississippi Code of 1972, as amended, for matching funds for any assistance programs for aged persons and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0286 Approve request for allocation of funds in the amount of $60,000.00 to Vicksburg-Warren Chamber of Commerce Attachments: Chamber Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $60,000.00 to the Vicksburg-Warren Chamber of Commerce. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended, this brings into favorable notice the opportunities, possibilities & resources of the City and will be helpful toward advancing the moral, financial and other interests of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0287 Approve request for sponsorship in the amount of $600.00 from Four Seasons of the Arts for the 2nd Vicksburg Night at the Mississippi Symphony pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Symphony Sponsorship Mayor Flaggs stated that purchasing an advertisement from Four Seasons of the Arts will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Four Seasons of the Arts for the 2nd Vicksburg Night at the Mississippi Symphony in the amount of $600.00. The City City of Vicksburg Page 4 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 19, 2018 is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-0288 Approve request for radio sponsorship in the amount of $885.00 from Lendsi Radio V105.5 FM for 2018 Miss Mississippi and Miss Outstanding Teen Pageant ($295 a month for the months of April, May and June) pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Pageant Sponsorship Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio V105.5 FM will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from Lendsi Radio V 105.5 FM for 2018 MIss Mississippi and Miss Outstanding Teen Pageant in the amount of $295.00 a month for April, May and June. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-0289 Approve request for advertisement from Delta Sigma Theta Sorority, Inc. for the 14th Biennial Jabberwock Production pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Jabberwock Advertisement Mayor Flaggs stated that purchasing an advertisement from Delta Sigma Theta Sorority, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Delta Sigma Theta Sorority, Inc. for the 14th Biennial Jabberwock Production in the amount of $100.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-18-0318 Approve request for sponsorship in the amount of $7,500.00 from the Miss Mississippi Corporation for the 2018 Miss Mississippi Outstanding Teen Pageant pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Teen Pageant Mayor Flaggs stated that purchasing an advertisement from Miss Mississippi Corporation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Miss Mississippi Corporation for the 2018 Miss Mississippi Outstanding Teen Pageant in the amount of $7,500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Alderman Mayfield recused himself from the Board Meeting. Q. ID-18-0319 Approve request for sponsorship in the amount of $1,500.00 from the Salvation Army pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code City of Vicksburg Page 5 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 19, 2018 Attachments: Salvation Army Mayor Flaggs stated that purchasing an advertisement from Salvation Army will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from the Salvation Army in the amount of $1,500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. R. ID-18-0321 Approve request for advertisement in the amount of $74.00 from Big Wheelie Skating Rink pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Big Wheelie Mayor Flaggs stated that purchasing an advertisement from Big Willie Skating Rink will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a half page ad from Big Willie Skating Rink in the amount of $74.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R.1 ID-18-0327 Approve request for sponsorship in the amount of $1,369.60 from MS Shockwavez pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Shockwavez Sponsorship Mayor Flaggs stated that purchasing an advertisement from MS Shockwavez will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from MS Shockwavez in the amount of $1,369.60. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-18-0296 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1609 Crawford, PPIN 17839; owned by Mary B. Carolyn Everett, Ruby Artley (cut grass/weeds, remove trash & debris; remove dilapidated building) 3630 Halls Ferry Road, PPIN 11789; owned by Mary B. Ward (Cut grass/weeds, remove trash & debris; remove semi truck trailer from property) 713 Johnson Street, PPIN 15839; owned by Wilson & Mildred Harris (cut City of Vicksburg Page 6 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 19, 2018 grass/weeds, remove trash & debris; remove dilapidated building; remove inoperable vehicles) 715 Johnson Street, PPIN 15839; owned by Wilson & Mildred Harris (cut grass/weeds, remove trash & debris; remove dilapidated building) 753 Johnson Street, PPIN 15830; owned by Helen F. Collins et al (cut grass/weeds, remove trash & debris; remove dilapidated building) 754 Johnson Street, PPIN 15826; owned by Viola Perkins (cut grass/weeds, remove trash & debris; remove dilapidated building) North Washington St., PPIN 14540; owned by Thomas Swanson Estate c/o Ida Murray (remove dilapidated building) North Washington St., PPIN 14498; owned by Patricia Rankin (remove dilapidated building) 3165 North Washington, PPIN 14323; owned by Jefretha Melwyn Christian (remove dilapidated building) 3561 North Washington, PPIN 13976; owned by Emma L. Maxwell (remove dilapidated building) 4440 North Washington, PPIN 17084; owned by Clara Miller et al (remove dilapidated building) Shady Lane, PPIN 9236; owned by We Care Community Service (cut grass/weeds; remove trash & debris) Shady Lane, PPIN 9235; owned by We Care Community Service (cut grass/weeds; remove trash & debris) 32 Thompson Lake Road, PPIN 17044; owned by Keyes Property LLC remove inoperable, unlicensed vehicles) 2901 Yerger Street, PPIN 6266; owned by Lonnie Lee Boykin (cut grass/weeds, remove trash & debris; remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 713 Johnson Street, PPIN 15839; owned by Wilson & Mildred Harris - granted 60 day extension, owner to demolish 715 Johnson Street, PPIN 15839; owned by Wilson & Mildred Harris - granted 60 day extension, owner to demolish 753 Johnson Street, PPIN 15830; owned by Helen F. Collins et al - granted 60 day extension with 30 day check for progress 4440 North Washington, PPIN 17084; owned by Clara Miller et al - granted 60 day extension with 30 day check for progress 32 Thompson Lake Road, PPIN 17044; owned by Keyes Property LLC - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: T. ID-18-0300 Authorize Mayor to execute Contract with WC Girls Softball Booster Club Attachments: Booster Club On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with WC Girls Softball Booster Club [Southward Alderman's Discretionary Fund]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. U. ID-18-0303 Authorize Mayor to execute Agreement with Chris Coleman for the purposes of the City paying for paramedic training Attachments: Coleman Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Chris Coleman for the purposes of the City paying for paramedic training. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 19, 2018 Alderman Mayfield recused himself from the Board Meeting. Docket of Claims: U.1 ID-18-0328 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 144017 through 144024. On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Resignation in the Safety Department (1), Community Service Department (1), Parks and Recreation Department (1); Termination in the Community Service Department (1), Court Services (1); Discussion Matter in the Police Department (1). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Safety Department (1), Community Service Department (1), Parks and Recreation Department (1); Termination in the Community Service Department (1), Court Services (1); Discussion Matter in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Carolyn Butler – Human Resource Associate, Joseph Stubbs – Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0311 Resignation - Safety Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Secretary II in the Safety Department, effective March 19, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0312 Resignation - Community Services (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Driver in Community Services, effective March 08, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0313 Resignation - Parks and Recreation (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the City of Vicksburg Page 8 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 19, 2018 Mayor and Aldermen voted to accept the Resignation from a WSI/Lifeguard in the Parks and Recreation/Pool, effective March 05, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0314 Termination - Community Services (1) This Agenda Item was postponed until April 02, 2018 Board Meeting. E. ID-18-0315 Termination - Court Services (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to uphold the Termination for Deputy Court Clerk in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0316 Discussion Matter - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen held a discussion on a Police Officer in the Police Department, who lost their Motorola Apex 7000 Radio valued at $5,376.70 and Patrol Car Key Fob valued at $263.96. The Board voted to approve repayment by withholding $108.47 per pay period. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0458 Come Out of Executive Session and Approve All Items Taken Up in Executive Session. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, March 21, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 9 Printed on 4/17/2018