Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, March 21, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Aldeman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-0304 Receive Sealed Bids for: 1. Catfish Row Art Park Splash Pad Re-Development On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Catfish Row Art Park Splash Pad Re-Development in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. CATFISH ROW ART PARK SPLASH PAD RE-DEVELOPMENT: PLANT RECESS, P.O. Box 78160; Baton Rouge, LA 70837 C.O.R. #13345 5% Bid Bond: Yes Base Bid: $536,617.00 Alt. Bid #1: $512,242.00 Alt. Bid #2: $489,617.00 Alt. Bid #3: $534,117.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bid to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0338 Accept the recommendation of Stantec Consulting Services to award bid and contract for Kemp Bottom Road Bridge Demolition to Anderson Contracting, LLC in the amount of $108,466.00 Attachments: Award Bridge Project On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept recommendation of Stantec Consulting Services and award bid and contract for Kemp Bottom Road Bridge Demolition to Anderson Contracting, LLC of Yazoo City, MS, in the amount of $108,466.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: City of Vicksburg Page 1 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 21, 2018 B.1 ID-18-0345 Adopt Resolution to Waive Bid Irregularity Vicksburg Water Treatment Plant Electrical Switchgear and MCC System Improvements Attachments: Resolution Bid Irregularity On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Waive Bid Irregularity Vicksburg Water Treatment Plant Electrical Switchgear and MCC System Improvements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-287 Contracts: C. ID-18-0337 Authorize Mayor to execute Contract Amendment No. 3 with Central Asphalt, Inc. for the Riverfront Park Erosion Project Attachments: Amendment #3 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 3 with Central Asphalt, Inc. for the Riverfront Park Erosion Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session for Discussion in the Police Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session for Discussion in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Milton Moore - Police Chief, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Carolyn Butler – Human Resource Associate, Joseph Stubbs – Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-18-0344 Discussion Matter - Reimbursement - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen held a Discussion on a Police Officer in the Police Department for Reimbursement of a Motorola Radio and Key Fob totaling $5,640.66. The Mayor and Aldermen voted to approve the request from the Police Department to allow repayment from Police Officer over a two year period through bi-weekly payroll deductions of $108.47 with the final payment of $108.69. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0457 Come Out of Executive Session and Approve All Items Taken Up in Executive Session. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 4/17/2018 Board of Mayor and Aldermen Minutes - Final March 21, 2018 Adjournment On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, March 23, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 4/17/2018