Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, May 7, 2018 10:00 AM City Hall Annex Board Room Invocation Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by City Clerk Walter W. Osborne, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-0534 Employee Anniversaries: 1. 5 years of service: Eddie Colbert - Police Department 1. 15 years of service: Daron Banks - Fire Department 2. 25 years of service: Herbert Poole Sewer Department Mayor Flaggs recognized Eddie Colbert in the Police Department; with five (5) years of service. Daron Banks in the Fire Department, with fifteen (15) years of service. Herbert Poole in the Sewer Department, with twenty-five (25) years of service. The Mayor and Aldermen congratulated Eddie Colbert, Daron Banks and Herbert Poole for their years of service with the City of Vicksburg. Routine Agenda: A. ID-18-0461 Receive Sealed Bids for: 1. Construction of a New Farmer's Market On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing Construction of a New Farmer's Market in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. CONSTRUCTION OF A NEW FARMER'S MARKET: NO ELECTRONIC BIDS RECEIVED FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R. #00016-MC 5% Bid Bond: Yes Base Bid: $786,368.00 Alt. $46,970.00 Alt. $38,770.00 Alt. $1,780.00 Alt. $6,800.00 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 B. ID-18-0500 Receive Sealed Bids for: 1. Catfish Row Art Park Splash Pad Re-Development On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Construction of a New Farmer's Market in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. CATFISH ROW ART PARK SPLASH PAD RE-DEVELOPMENT: NO ELECTRONIC BIDS RECEIVED PLANET RECESS, P.O. Box 78160; Baton Rouge, LA 70837 C.O.R. #13345 5% Bid Bond: Yes Base Bid: $536,617.00 Alt. 1: $512,242.00 Alt. 2: $489,617.00 Alt. 3: $534,117.00 FOCUS CONSTRUCTION, LLC/MILLENNIUM CONSTRUCTION, LLC 13501 Glendale Rd. E; Ocean Springs, MS 39565 C.O.R. #R17207 5% Bid Bond: Cashier Check $22,500.00 Base Bid: $450,000.00 Alt. 1: $440,000.00 Alt. 2: $440,000.00 Alt. 3: $440,000.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0505 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of May 2018 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. D. ID-18-0514 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of May 2018 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. E. ID-18-0530 Accept the recommendation of Belinda Stewart Architects with concurrence of Mississippi Transportation Commission to award bid and contract for Vicksburg Y&MV Railroad Depot Stabilization and Restoration to Historic Renovations of Yazoo, Inc. in the amount of $525,000.00 (Base Bid: $425,000.00; Add Option #1: $20,000.00; Add Option #2: $80,000.00 and Authorize Notice of Award letter to contractor Attachments: Award Y&MV Depot On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the recommendation of Belinda Stewart Architects with concurrence of Mississippi Transportation Commission to award bid and contract for Vicksburg Y&MV Railroad Depot Stabilization and Restoration to Historic Renovations of Yazoo, Inc. of Yazoo, MS in the amount of $525,000.00 (Base Bid: $425,000.00; Add Option #1: $20,000.00; Add Option #2: $80,000.00 and Authorize Notice of Award letter to contractor. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0531 Authorize Mayor to execute Mississippi Home Corporation, 2016 HOME Investment Partnership Program Request for Cash #1 (reimbursement request) in the amount of $1,500.00 [Blue Ink] Attachments: Request for Cash - HOME Program On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and City of Vicksburg Page 2 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 Aldermen voted to authorize the Mayor to execute Mississippi Home Corporation, 2016 HOME Investment Partnership Program Request for Cash #1 (reimbursement request) in the amount of $1,500.00 [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0512 Approve request from Joe Graves, Director of Parks and Recreation, for payment of dues in the amount of $375.00 to MS Amateur Softball Association for Affiliation and Insurance Attachments: Softball Fees On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Joe Graves, Director of Parks and Recreation, for payment of dues in the amount of $375.00 to MS Amateur Softball Association for Affiliation and Insurance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0520 Approve request from Joe Graves, Director of Parks and Recreation, to reimburse monies to Vicksburg Warren Athletic Association for payment of Little League: 1. Affiliation Fees in the amount of $328.32 2. Insurance in the amount of $3,021.25 through Sadler and Company 3. Half of Background Checks in the amount of $604.75 Attachments: Little League On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Joe Graves, Director of Parks and Recreation, to reimburse monies to Vicksburg Warren Athletic Association for payment of Little League: 1. Affiliation Fees in the amount of $328.32; 2. Insurance in the amount of $3,021.25 through Sadler and Company; 3. Half of Background Checks in the amount of $604.75. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0522 Adopt Preliminary Order for Ad Valorem Tax Exemption for the following: 1. Vicksmetal Company Attachments: Vicksmetal - Preliminary Order On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Preliminary Order for Ad Valorem Tax Exemption for the following Vicksmetal Company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0506 Approve request for sponsorship in the amount of $1,000.00 from Par-Busters Golf Association of Vicksburg for their 43rd annual golf tournament at Clear Creek on June 1-3, 2018 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Golf Sponsorship Mayor Flaggs stated that purchasing an advertisement from Pa-Busters Golf Association of Vicksburg will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Par-Busters Golf Association of Vicksburg for their 43rd annual golf tournament at Clear Creek on June 1-3, 2018 in the amount of $1,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 K. ID-18-0507 Approve request for advertisement in the amount of $1,000.00 from Vicksburg Homecoming Benevolent Club for its 43rd Annual Vicksburg Homecoming Celebration to be held July 12-15, 2018 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Benevolent Club Sponsorship Mayor Flaggs stated that purchasing an advertisement from Vicksburg Homecoming Benevolent Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Vicksburg Homecoming Benevolent Club for its 43rd Annual Vicksburg Homecoming Celebration in the amount of $1,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0508 Approve request for sponsorship in the amount of $40,000.00 for the 61st Annual Miss Mississippi Pageant pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Miss Mississippi Sponsorship Mayor Flaggs stated that purchasing an advertisement from 61s Annual Miss Mississippi Pageant will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from 61st Annual Miss Mississippi Pageant in the amount of $40,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0509 Approve request for advertisement in the amount of $100.00 from the Boy Scouts of America Troop 7 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Boy Scouts Sponsorship Mayor Flaggs stated that purchasing an advertisement from the Boy Scouts of America Troop 7 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Boy Scouts of America Troop 7 in the amount of $100.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-0528 Approve request for sponsorship in the amount of $500.00 from The Professional School Bus Drivers Association for their End of the Year Appreciation Program pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Bus Drivers Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Professional School Bus Drivers Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 4 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Professional School Bus Drivers Association for their End of the Year Appreciation Program in the amount of $500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-0510 Ratify Mayor's signature on check from Farm Bureau Insurance for funds for Willie Phillips for First Time Homebuyers Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify Mayor's signature on check from Farm Bureau Insurance for funds for Willie Phillips for First Time Homebuyers Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-18-0526 Ratify Mayor's signature on check from Farm Bureau Insurance for funds for Tiffany Bells for First Time Homebuyers Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Ratify Mayor's signature on check from Farm Bureau Insurance for funds for Tiffany Bells for First Time Homebuyers Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-0511 Approve invoice #41249137 in the amount of $440,541.49 final payment to Motorola Solutions, Inc. Attachments: Motorola Invoice On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve invoice #41249137 in the amount of $440,541.49 final payment to Motorola Solutions, Inc.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-18-0525 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates December 29, 2017 and January 12, 2018 in the amount of $42,226.65 2. Check dates February 01, 2018 and February 15, 2018 in the amount of $52,266.01 3. Check dates March 01, 2018 and March 15, 2018 in the amount of $40,748.99 4. Check dates March 30, 2018 and April 13, 2018 in the amount of $41,929.02 Attachments: 911 Payment 911 Payment 2 911 Payment 3 911 Payment 4 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates December 29, 2017 and January 12, 2018 in the amount of $42,226.65; 2. Check dates February 01, 2018 and February 15, 2018 in the amount of $52,266.01; 3. Check dates March 01, 2018 and March 15, 2018 in the amount of $40,748.99; 4. Check dates March 30, 2018 and April 13, 2018 in the amount of $41,929.02. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 S. ID-18-0523 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1216 Fayette Street, PPIN 19471; owned by Gladys G. Bingham (cut grass/weeds, remove trash & debris) 1320 First East Street, PPIN 18662; owned by Helen Irene Smith Estate (cut grass/weeds, remove trash & debris, remove inoperable vehicles) 3018 Halls Ferry Road, PPIN 13902; owned by Michelle Ray (cut grass/weeds, remove trash & debris, remove dilapidated building) 539 Hugo Street, PPIN 19597; owned by Kimbra Parsons (remove inoperable vehicles) 106 Lakewood Circle, PPIN 10198; owned by Michael Walker (remove inoperable vehicles) 1409 Lane Street, PPIN 15345; owned by Dan Dorsey/Geneva L. Dorsey (cut grass/weeds, remove trash & debris, remove dilapidated building) 2501 Oak Street, PPIN 15168; owned by Jerry Russ, Jr. (cut grass/weeds, remove trash & debris, remove inoperable vehicles) 126 Pemberton Street, PPIN 20427; owned by Bobby & Phelshia Coffie (remove inoperable vehicle) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1320 First East Street, PPIN 18662; owned by Helen Irene Smith Estate - Complied 3018 Halls Ferry Road, PPIN 13902; owned by Michelle Ray - Front yard cut 106 Lakewood Circle, PPIN 10198; owned by Michael Walker - Complied 1409 Lane Street, PPIN 15345; owned by Dan Dorsey/Geneva L. Dorsey - Granted 60 day extension (30 day progress report) 2501 Oak Street, PPIN 15168; owned by Jerry Russ, Jr. - Granted 30 day extension (court date set to evict tenant) 126 Pemberton Street, PPIN 20427; owned by Bobby & Phelshia Coffie - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: T. ID-18-0521 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments for May 07, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: U. ID-18-0524 Adopt Resolution Authorizing the Preparation and Submittal of An Application to AARP for Funding Under the AARP Community Challenge Grant Program for 2018 and Authorize Marcia Weaver as the City's Designee to Apply Online for 2018 AARP Community Challenge Program Attachments: Resolution - AARP Certification - AARP On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to adopt the Resolution Authorizing the Preparation and Submittal of An Application to AARP for Funding Under the AARP Community Challenge Grant Program for 2018 and Authorize Marcia Weaver as the City's City of Vicksburg Page 6 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 Designee to Apply Online for 2018 AARP Community Challenge Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-292 V. ID-18-0529 Adopt Resolution of the City of Vicksburg, Mississippi, Supporting Initiatives and Opportunities to Engage in World Health Organization Age-Friendly Cities and Communities Attachments: Resolution - World Health Organization On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution of the City of Vicksburg, Mississippi, Supporting Initiatives and Opportunities to Engage in World Health Organization Age-Friendly Cities and Communities. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-293 W. ID-18-0533 Adopt Resolution regarding the appeal of Demeche Braxton from Zoning Board of Appeals On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution regarding the appeal of Demeche Braxton from Zoning Board of Appeals. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-294 X. ID-18-0527 Adopt Resolution of the Board of Mayor and Alderman of the City of Vicksburg, Mississippi Finding and Determining that a Resolution Evidencing Intent to Issue Either General Obligation Bonds of the City or a General Obligation Bond of the City for Sale to the Mississippi Development Bank or Enter into a Loan with the Mississippi Development Bank was Duly Published as Required by Law and that No Written Protest or Other Objection of Any Kind or Character Against the Issuance of Said Bonds or Bond or Against Said Loan Has Been Filed by Qualified Electors of Said City; Authorizing and Directing the Issuance in One or More Taxable or Tax Exempt Series of Said Bonds or Bond or the Entering into of Said Loan in One or More Taxable or Tax Exempt Series in the Aggregate Principal Amount of Not to Exceed Twenty Six Million Dollars ($26,000,000) to Raise Money for the Purpose of Acquiring Real Property and Constructing, Equipping, Owning, Operating, Leasing, Furnishing, and Maintaining Recreation and Tourism Venues and Facilities, as Authorized by Senate Bill 2926 of the 2015 Regular Session of the Mississippi Legislature, Sections 21-33-301 ET. SEQ., as Amended, and Sections 31-25-1 ET SEQ., as Amended, Mississippi Code of 1972; and for Related Purposes Attachments: Resolution - No Protest On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution of the Board of Mayor and Alderman of the City of Vicksburg, Mississippi Finding and Determining that a Resolution Evidencing Intent to Issue Either General Obligation Bonds of the City or a General Obligation Bond of the City for Sale to the Mississippi Development Bank or Enter into a Loan with the Mississippi Development Bank was Duly Published as Required by Law and that No Written Protest or Other Objection of Any Kind or Character Against the Issuance of Said Bonds or Bond or Against Said Loan Has Been Filed by Qualified Electors of Said City; Authorizing and Directing the Issuance in One or More Taxable or Tax Exempt Series of Said Bonds or Bond or the Entering into of Said Loan in One or More Taxable or Tax Exempt Series in the Aggregate Principal Amount of Not to Exceed Twenty Six Million Dollars ($26,000,000) to Raise Money for the Purpose of Acquiring Real Property and Constructing, Equipping, Owning, Operating, Leasing, Furnishing, and Maintaining City of Vicksburg Page 7 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 Recreation and Tourism Venues and Facilities, as Authorized by Senate Bill 2926 of the 2015 Regular Session of the Mississippi Legislature, Sections 21-33-301 ET. SEQ., as Amended, and Sections 31-25-1 ET SEQ., as Amended, Mississippi Code of 1972; and for Related Purposes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-295 Y. ID-18-0551 Adopt Bond Resolution for Mississippi Development Bank Special Obligation Bonds, Series 2018 (Vicksburg Sports Complex General Obligation Bond Project) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Bond Resolution for Mississippi Development Bank Special Obligation Bonds, Series 2018 (Vicksburg Sports Complex General Obligation Bond Project). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-296 Z. ID-18-0552 Adopt Bond Sales Resolution with Exhibits for Mississippi Development Bank Special Obligation Bonds, Series 2018 (Vicksburg Sports Complex General Obligation Bond Project): 1. City Bond Purchase Agreement 2. Bank Bond Purchase Agreement 3. Preliminary Official Statement 4. Form of Indenture of Trust On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Bond Sales Resolution with Exhibits for Mississippi Development Bank Special Obligation Bonds, Series 2018 (Vicksburg Sports Complex General Obligation Bond Project): 1. City Bond Purchase Agreement 2. Bank Bond Purchase Agreement; 3. Preliminary Official Statement; 4. Form of Indenture of Trust. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-297 Contracts: AA. ID-18-0515 Authorize Mayor to execute Contract with Pyroman, LLC for July 4th Fireworks pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Attachments: Fireworks Contract On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Pyroman, LLC for July 4th Fireworks pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. AB. ID-18-0516 Authorize Mayor to execute Contract with Hemphill Construction Company, Inc. for Vicksburg Utilities Relocation I-20 Frontage Road Sanitary Sewer, Water and Gas Relocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Hemphill Construction Company, Inc. for Vicksburg Utilities Relocation I-20 Frontage Road Sanitary Sewer, Water and Gas Relocation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. AC. ID-18-0532 Authorize Mayor to execute Settlement Agreement and Release with Gulfsouth Pipeline Company Attachments: Settlement Agreement City of Vicksburg Page 8 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Settlement Agreement and Release with Gulfsouth Pipeline Company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. AD. ID-18-0513 Approve the following from Claims Docket of April 25, 2018: 1. Check #144903 written to United Security Services in the amount of $2,500.00 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following from Claims Docket of April 25, 2018: 1. Check #144903 written to United Security Services in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. AE. ID-18-0519 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 144876 through 144927; 144938 through 144954. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1); New Hire in the Airport (1), Community Services Department (1), Parks & Recreation Department (6), Police Department (2), VTV (1); Resignation in the Water Plant Department (1); Pay Adjustment in the Parks and Recreation Department (1), Police Department (5); Suspension in the Animal Control Department (1), Police Department (1); Terminations in the Parks and Recreation Department (2); Discussion in the Police Department (1), New Position and Job Description in the Police Department (1); Discussion - Transfer to New Position and Pay Adjustment in the Police Department (1). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1); New Hire in the Airport (1), Community Services Department (1), Parks & Recreation Department (6), Police Department (2), VTV (1); Resignation in the Water Plant Department (1); Pay Adjustment in the Parks and Recreation Department (1), Police Department (5); Suspension in the Animal Control Department (1), Police Department (1); Terminations in the Parks and Recreation Department (2); Discussion in the Police Department (1), New Position and Job Description in the Police Department (1); Discussion - Transfer to New Position and Pay Adjustment in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra City of Vicksburg Page 9 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 Goodman - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0535 Longevity - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Longevity Pay for Captain I from $13.28 per hour to $13.35 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0536 New Hire - Airport (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Laborer at $8.25 per hour at the Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0537 New Hire - Community Services (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Assistant Director at $14.43 per hour in the Community Services Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0538 New Hires - Fire Department (4) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires Three (3) Firefighter I at $8.90 per hour, Firefighter II at $9.44 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0539 New Hires - Parks & Recreation (6) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Umpire at $25.00 per game, Two (2) Softball Umpires at $25.00 per game, Lifeguard/WSI at $9.25 per hour, Lifeguard at $7.75 per hour, Head LG/WSI at $9.50 per hour in the Parks & Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0540 New Hires - Police Department (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Police Officer at $14.15 per hour, Police Officer at $15.30 per hour (B.A. Degree) in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0541 New Hire - VTV (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Videographer/Editor at $12.50 per hour in Vicksburg TV Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0542 Resignation - Water Plant (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Resignation from Foreman in the Water Plant Department, effective May 07, 2018. The motion was adopted unanimously by the following vote: City of Vicksburg Page 10 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0543 Pay Adjustment - Parks & Recreation (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment for 2nd Year Lifeguard in the Parks & Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0544 Pay Adjustments - Police Department (5) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustments for Officer from $16.70 per hour to $16.90 per hour, Patrol Officer from $15.22 per hour to $15.42 per hour, Patrol Officer from $14.50 per hour to $14.70 per hour, Investigator from $16.70 per hour to $16.90 per hour, Crime Scene Investigator from $18.65 per hour to $18.85 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0545 Suspension - Animal Control (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension for Laborer in the Animal Control, for three (3) days. Employee violated the City of Vicksburg Policy and Procedures, specifically 4.1 (c), (f), (h), and (i). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0546 Suspension - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension for Police Officer in the Police Department, for one and a half (1.5) days. Employee was in violation of the PPM Rule 2.12 and PPM 2.14. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0547 Terminations - Parks & Recreation (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Terminations for Baseball Umpire (effective April 03, 2018), Base Umpire (effective April 09, 2018) in the Parks & Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-0548 Discussion - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a discussion regarding a Patrolman and voted to approve retro pay in the amount of $6,145.88 from July 09, 2014 to present in the Police Department. Employee was due a 100% Quarterly Evaluation increase of .68 on July 25, 20013, as all other patrol men and women. employee did receive increase, but said increase was removed on July 09, 2014, due to no PAF supporting increase. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-0549 Discussion - New Position and Job Description - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the New Position and Job Description in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-18-0550 Discussion - Transfer to New Position and Pay Adjustment - Police City of Vicksburg Page 11 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final May 7, 2018 Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer of Secretary II at $12.18 per hour to Secretary II/Data Analyst at $14.68 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-0752 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, May 10, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 12 Printed on 6/12/2018