Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, May 10, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Adopt Budget Amendments (ID-18-0579) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-0576 Employee Anniversaries: 1. 5 years of service: Sheda Wilson - Fire Department Mayor Flaggs recognized Sheda Wilson in the Fire Department with five (5) years of service. The Mayor and Aldermen congratulated Sheda Wilson for her years of service with the City of Vicksburg. Routine Agenda: A. ID-18-0560 Receive Sealed Bids for: 1. Kuhn Memorial Hospital Asbestos Abatement and Demolition On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing Kuhn Memorial Hospital Asbestos Abatement and Demolition in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. KUHN MEMORIAL HOSPITAL ASBESTOS ABATEMENT AND DEMOLITION: ELECTRONIC BID: ADVANCED ENVIRONMENTAL CONSULTANTS, INC., 775 N. President St.; Jackson, MS 39202 (INCOMPLETE BID) JEFF EVANS, INC. D/B/A EAGLE CONSTRUCTION, 1450 Old Brandon Rd.; Flowood, MS 39232 C.O.R. 16607-SC 5% Bid Bond: Yes Base: $449,042.00 No Alternates M AND M SERVICES, INC., P.O. Box 68431; Jackson, MS 39286 C.O.R. 10086-SC 5% Bid Bond: Yes Base: $749,990.00 Alt 1: $49,990.00 Alt. 2: $150,000.00 ARC ABATEMENT I, LTD., 49045 Hwy 51; Tickfaw, LA 70466 City of Vicksburg Page 1 Printed on 6/18/2018 Board of Mayor and Aldermen Minutes - Final May 10, 2018 C.O.R. 21892-SC 5% Bid Bond: Yes Base: $425,772.00 Alt. 1: $129,320.00 Alt. 2: $216,000.00 Alt. 3: $10,000.00 Alt. 4: $11,000.00 GULF SERVICES CONTRACTING, INC., 5000 Rangeline Road; Mobile, AL 36619 C.O.R. 08574-MC 5% Bid Bond: Yes Base: $575,526.00 Alt. 1: $17,063.00 Alt. 2: $277,607.00 ROSE L. BINGHAM dba Anderson Environmental, 2400 Halls Ferry Road; Vicksburg, MS 39180 C.O.R. 14283-SC 5% Bid Bond: Yes Base: $325,000.00 Alt. 1: $410,000.00 Alt. 3: $10,000.00 PAUL LYNN CONSTRUCTION, LLC, 9725 Hwy 61 South; Vicksburg, MS 39180 C.O.R. 18910-SC 5% Bid Bond: Yes Base: $398,750.00 Alt. 1: $176,510.00 Alt. 2: $223,240.00 RIVERSIDE CONSTRUCTION CO. INC., 4111 Washington Street; Vicksburg, MS 39180 C.O.R. 09509-MC 5% Bid Bond: Yes Base: $522,275.08 Alt. 1: $191,072.94 Alt. 2: $283,448.47 Alt. 3: $10.00 Alt. 4: $10.00 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0561 Accept the recommendation of Belinda Stewart Architects to award bid and contract for Vicksburg City Hall Restoration - Windows & Envelope to The Lathan Company in the amount of $389,460.00 Attachments: Award City Hall Restoration On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept the recommendation of Belinda Stewart Architects to award bid and contract for Vicksburg City Hall Restoration - Windows & Envelope to The Lathan Company, Inc. of Mobile, AL in the amount of $389,460.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0562 Reject Sealed Bids for the Construction of New Farmer's Market Attachments: Farmer's Market On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to reject Sealed Bid from Fordice Construction for the Construction of New Farmer's Market, due to the bid being well above the budgeted amount for this project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0553 Approve request for advertisement from River 101.3, KHits 104.5 and 92.7 The Touch for Don't Drink and Drive Campaign for Memorial Day, July 4th and Labor Day Attachments: Don't Drink and Drive Campaign Mayor Flaggs stated that purchasing an advertisement from River 101.3, KHIts 104.5 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ads from River 101.3, KHits 104.5 and 92.7 The Touch for Don't Drink and Drive Campaign for Memorial Day, July 4th and Labor Day in the amount of $1,350.00 ($450.00 per month May, June and August). The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 6/18/2018 Board of Mayor and Aldermen Minutes - Final May 10, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0554 Approve the following requests from Hope Outdoors, West MS Chapter: 1. Permission to hold a 5k walk/run/1-mile fun run on Saturday, August 18, 2018 from 7:00 a.m. to 11:00 a.m. 2. Close Cherry Street from Harrison Street to Shannon Alley from 6:00 a.m. to 11:00 a.m. to accommodate day of registration, the walk/run/fun run, and cleanup 3. Close streets while runners/walkers present (See attached map) 4. Mayor welcomes guests to the city and thanks those in the community for supporting Hope Outdoors 5. Use of Channel 23 to inform community about event Attachments: Hope Outdoors On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following requests from Hope Outdoors, West MS Chapter: 1. Permission to hold a 5k walk/run/1-mile fun run on Saturday, August 18, 2018 from 7:00 a.m. to 11:00 a.m.; 2. Close Cherry Street from Harrison Street to Shannon Alley from 6:00 a.m. to 11:00 a.m. to accommodate day of registration, the walk/run/fun run, and cleanup; 3. Close streets while runners/walkers present (See attached map); 4. Mayor welcomes guests to the city and thanks those in the community for supporting Hope Outdoors; 5. Use of Channel 23 to inform community about event. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0556 Approve request from Central Mississippi Prevention Services, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Central MS Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Central Mississippi Prevention Services, Inc. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0557 Approve request for sponsorship in the amount of $500.00 from EFABB Collection for Beauty on the Bluff Fashion Week & Show pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: EFABB Sponsorship Mayor Flaggs stated that purchasing an advertisement from EFABB Collection will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of sponsorship ad from EFABB Collection for Beauty on the Bluff Fashion Week and Show in the amount of $500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0558 Approve request from Joe Graves, Director of Parks and Recreation, to host Fun Time Summer Camp at the Jackson Street Community Center from June 04, 2018 to July 27, 2018 and spend approximately $650.00 to purchase supplies for the camp Attachments: Summer Camp Summer Camp - Purchase Supplies City of Vicksburg Page 3 Printed on 6/18/2018 Board of Mayor and Aldermen Minutes - Final May 10, 2018 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Joe Graves, Director of Parks and Recreation, to host Fun Time Summer Camp at the Jackson Street Community Center from June 04, 2018 to July 27, 2018 and spend approximately $650.00 to purchase supplies for the camp. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0565 Approve request from R & R Company for: 1. Permission to hold a car and bike show on Saturday, June 2, 2018 from 7:00 a.m. - 7:00 p.m. 2. Block Washington Street, closing one block from Grove to Jackson Streets Attachments: Bike & Car Show On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from R & R Company for: 1. Permission to hold a car and bike show on Saturday, June 02, 2018 from 7:00 a.m. - 7:00 p.m.; 2. Block Washington Street, closing one block from Grove to Jackson Streets. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Policy Issues: A. ID-18-0568 Adopt the following City of Vicksburg Policies: 1. Arrest Policy 2. Employee Driver's License Policy 3. FMLA Policy 4. Dress Code/Grooming Policy 5. Attendance Policy and Guidelines (Revised) 6. Extended Sick Leave Policy (Revised) 7. Donated Leave Policy (Revised) 8. Cellular Phone Policy (Revised) 9. Smoking and Tobacco Use Policy (Revised) Attachments: Arrest Employee Driving License FMLA Dress Code -Grooming Attendance & Guidelines Extended Sick Leave Donated Leave Cell Phone Smoking and Tobacco On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the following City of Vicksburg Policies: 1. Arrest Policy; 2. Employee Driver's License Policy; 3. FMLA Policy; 4. Dress Code/Grooming Policy; 5. Attendance Policy and Guidelines (Revised); 6. Extended Sick Leave Policy (Revised); 7. Donated Leave Policy (Revised); 8. Cellular Phone Policy (Revised); 9. Smoking and Tobacco Use Policy (Revised). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: B. ID-18-0563 Adopt Resolution (Preliminary Order) Granting Exemption for Ad Valorem Taxes for: 1. Ergon BioFuels, LLC Attachments: Ergon BioFuels LLC City of Vicksburg Page 4 Printed on 6/18/2018 Board of Mayor and Aldermen Minutes - Final May 10, 2018 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution (Preliminary Order) Granting Exemption for Ad Valorem Taxes for: 1. Ergon BioFuels, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-298 Ordinances: C. ID-18-0564 Adopt an Ordinance to Amend Ordinance 71-8, as Amended, the Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning a Certain Area of Land Within the Limits of the City of Vicksburg, Mississippi, and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi Attachments: Ordinance Rezoning On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt an Ordinance to Amend Ordinance 71-8, as Amended, the Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning a Certain Area of Land Within the Limits of the City of Vicksburg, Mississippi, and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: ORD 2016-020 Contracts: D. ID-18-0555 Authorize Mayor to execute Professional Services Agreement with Stantec Consulting Services for Zolinger Street Timber Pile Repair Attachments: Stantec Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement with Stantec Consulting Services for Zolinger Street Timber Pile Repair. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0566 Authorize Mayor to execute Contract with Electro-Mech, Inc. for Water Treatment Plant Electrical Modifications On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Electro-Mech, Inc. for Water Treatment Plant Electrical Modifications. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0567 Authorize Mayor to execute Professional Services Agreement with Neel-Schaffer, Inc. for Vicksburg Municipal Airport Drainage Improvements - Phase 1 [AIP Project No. 3-28-0073-009-2018] Attachments: Neel Schaffer Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement with Neel-Schaffer, Inc. for Vicksburg Municipal Airport Drainage Improvements - Phase 1 [AIP Project No. 3-28-0073-009-2018]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: G. ID-18-0559 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 144955 through 145268; 1281 through 1290. City of Vicksburg Page 5 Printed on 6/18/2018 Board of Mayor and Aldermen Minutes - Final May 10, 2018 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for New Hires in the Parks and Recreation Department (2); Resignation in the Police Department (1); Rescind Pay Adjustment in the Fire Department (1); Longevity Pay in the Fire Department (1); Suspension in the Fire Department (1); Discussion in the Building Maintenance Department (1), Court Services (1). The motion was seconded by Alderman Monsour, Jr. and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Parks and Recreation Department (2); Resignation in the Police Department (1); Rescind Pay Adjustment in the Fire Department (1); Longevity Pay in the Fire Department (1); Suspension in the Fire Department (1); Discussion in the Building Maintenance Department (1), Court Services (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Penny Jones - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0569 New Hires - Parks and Recreation (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Lifeguard at $7.75 per hour, Lifeguard at $8.00 per hour in Parks and Recreation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0570 Resignation - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept Resignation from Front Desk Clerk in the Police Department, effective May 01, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0571 Rescind Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Rescind Pay Adjustment for Longevity Pay for Paramedic from $12.10 per hour to $12.01 per hour in the Fire Department. Rescinding longevity pay approved on April 10, 2018 in order to give the appropriate longevity pay for five (5) years, Fire Civil Service. City of Vicksburg to recoup $3.36 for 96 hours worked with this added pay: (64 hrs at .03=$1.92) (32 OT hrs at .045=$1.44) $1.92 + $1.44= $3.36. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0572 Longevity - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Longevity Pay for Paramedic from $12.01 City of Vicksburg Page 6 Printed on 6/18/2018 Board of Mayor and Aldermen Minutes - Final May 10, 2018 per hour to $12.07 per hour in the Fire Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D.1 ID-18-0579 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Budget Amendments for May 10, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0573 Suspension - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension for Firefighter Paramedic IV for 1 shift (24 hours) + 12 hours for a total of 36 hours in the Fire Department. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0574 Discussion - Building Maintenance (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a discussion and voted to approve Retroactive Pay for a Foreman in the amount of $1,784.78 in the Building Maintenance Department. The reasons for the retroactive pay are as follows: employee was not properly credited his longevity pay when he received promotions and he was not given proper credit for raises given by the City from November 17, 2010 to present. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0575 Discussion - Court Services (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a discussion and voted to approve the elimination of the Court Services Part-Time Deputy Court Clerk position in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G.1 ID-18-0756 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recess On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to recess the Board Meeting until Friday, May 11, 2018 at 4:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor & Aldermen Reconvene Recessed Board Meeting from May 10, 2018 On motion of Mayor Flaggs, and seconded by Alderman Monsour, Jr., the Mayor and Aldermen Reconvened Recessed Board Meeting from May 10, 2018 and voted to add the following Items to the Agenda. Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1- Alderman Michael A. Mayfield Sr. H. ID-18-0580 Authorize Mayor to execute Agreement for Professionals Services with the Pickering Firm for Innovation and Tech Transfer Center Parking Area (Mississippi Hardware Building) City of Vicksburg Page 7 Printed on 6/18/2018 Board of Mayor and Aldermen Minutes - Final May 10, 2018 Attachments: Agreement Pickering Firm On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to execute Agreement for Professionals Services with the Pickering Firm for Innovation and Tech Transfer Center Parking Area (Mississippi Hardware Building). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0581 Accept the recommendation of Landscape Services, Inc. to reject bid of Focus Construction, LLC/Millennium Construction, LLC because as a residential builder Focus Construction cannot work on a project more than 7,500 Square Feet and Millennium Construction's COR has expired and award bid and contract for Catfish Row Art Park Splashpad Re-Development Project to Plant Recess in the amount of $534,117.00 (Base Bid with Deductive Alternate #3); Attachments: Award Splash Pad On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Alderman voted to accept the recommendation of Landscape Services, Inc. to reject bid of Focus Construction, LLC/Millennium Construction, LLC because as a residential builder Focus Construction cannot work on a project more than 7,500 Square Feet and Millennium Construction's COR has expired and award bid and contract for Catfish Row Art Park Splashpad Re-Development Project to Plant Recess in the amount of $534,117.00 (Base Bid with Deductive Alternate #3). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield J. ID-18-0582 Approve request for sponsorship in the amount of $3,500.00 from The Bowmar Builders Robotics Team pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Sponsorship Bowmar Builders Mayor Flaggs stated that purchasing an advertisement from The Bowmar Builders Robotics Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, and unanimously passed, The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from The Bowmar Builders Robotics Team in the amount of $3,500.00 [South Ward's Discretionary]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield K. ID-18-0583 Adopt Resolution Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for the Issuance of State General Obligation Bonds ($500,000 Water Park Bonds) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to adopt the Resolution Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for the Issuance of State General Obligation Bonds ($500,000 Water Park Bonds). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Enactment No: RES 2016-299 L. ID-18-0584 Authorize Mayor to execute Use, Operation and Maintenance Agreement with Sports Force Parks, Vicksburg LLC, a Georgia Limited Liability Company for the Development and Management of the Sports Complex City of Vicksburg Page 8 Printed on 6/18/2018 Board of Mayor and Aldermen Minutes - Final May 10, 2018 No action taken M. ID-18-0585 Declare Monday, May 28, 2018 a City Holiday in observance of National Memorial Day Attachments: Holiday On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Declare Monday, May 28, 2018 a City Holiday in observance of National Memorial Day. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield N. ID-18-0586 Approve the following requests from the Center for Pregnancy Choices: 1. Permission to hold Walk for Life Event on Saturday, May 12, 2018 from 8:30 a.m. - 11:30 a.m. 2. Close streets via attached route 3. Assistance from the Police Department with traffic Attachments: Center for Pregnancy Choices Walk On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following requests from the Center for Pregnancy Choices: 1. Permission to hold Walk for Life Event on Saturday, May 12, 2018 from 8:30 a.m. - 11:30 a.m.; 2. Close streets via attached route; 3. Assistance from the Police Department with traffic. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 21, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield City of Vicksburg Page 9 Printed on 6/18/2018