Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, July 25, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk John W. Carroll, Sr., Assistant City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Mayor Flaggs introduced his Executive Assistant Samuel Andrews 4. Adopt Agenda ADD: Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community (ID-18-102) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-18-0975 Employee Anniversaries: 1. Twenty (20) Years of Service: Edward Speights, Ricky Johnson - Fire Department Attachments: Edward Speights Ricky Johnson Mayor Flaggs recognized Edward Speights, Ricky Johnson in the Fire Department; with twenty (20) years of service. The Mayor and Aldermen congratulated Edward Speights and Ricky Johnson for their years of service with the City of Vicksburg. B. ID-18-0981 Jennifer Harper of the Senior Center will recognize the Ambassador of the Month for August 2018 Jennifer Harper of the Senior Center came before the Board and recognized Janice Brown as the Ambassador of the Month for August 2018 Routine Agenda: A. ID-18-0962 Approve request from Trinity Temple Baptist Church located at 1063 Meadow Street to host a Youth Back to School Event by blocking off Letitia and Green Streets on August 04, 2018 from 12:00 p.m. - 5 p.m. to provide safe Christian fun for the youth. (Approved by: Police Chief and Fire Chief) Attachments: Trinity Temple B.C. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Trinity Temple Baptist Church located at 1063 Meadow Street to host a Youth Back to School Event by blocking City of Vicksburg Page 1 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 off Letitia and Green Streets on August 04, 2018 from 12:00 p.m. - 5 p.m. to provide safe Christian fun for the youth. (Approved by: Police Chief and Fire Chief). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0976 Approve the following request from the Young Executives Organization for the 3rd Annual Book Bag Drive on Thursday, August 02, 2018: 1. Advertisement in the amount of $273.60 2. Close First North and South Street (South Street to Murray Alley) Attachments: Young Executives On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following request from the Young Executives Organization for the 3rd Annual Book Bag Drive on Thursday, August 02, 2018: 1. Advertisement in the amount of $273.60, The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972; 2. Close First North and South Street (South Street to Murray Alley). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0955 Approve request from River 101.3 and KHits 104.5 for Radio Advertisements for St. Aloysius and Porter's Chapel Football Season for a total of $1,500.00 ($750.00 ($375.00 per school) in August and $750.00 ($375.00 per school) in September) 1. Minimum of 2 commercials during each game broadcast, each week 2. Live announcements every Monday-Friday listing City of Vicksburg as a sponsor 3. (2) Commercials per day (M-F) on each station to run August 13th thru the last game of the season Attachments: River 101.5 Radio Ads Mayor Flaggs stated that purchasing an advertisement from River 101.3 and KHits 104.5 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ad from River 101.3 and KHits 104.5 for St. Aloysius and Porter's Chapel Football Season for a total of $1,500.00 ($750.00 ($375.00 per school) in August and $750.00 ($375.00 per school) in September); 1. Minimum of 2 commercials during each game broadcast, each week; 2. Live announcements every Monday-Friday listing the City of Vicksburg as a sponsor; 3. (2) Commercials per day (M-F) on each station to run August 13th thru the last game of the season. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0957 Authorize Mayor to Execute Repurchase of Six (6) Cemetery Plots from Robert M. LaHatte in the amount of $603.75 Attachments: Quitclaim Deed - LaHatte On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Repurchase of Six (6) Cemetery Plots from Robert M. LaHatte in the amount of $603.75. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0961 Approve Additions to the Employee Driving List: 1. Erin Jackson - Animal Control Department 2. Roberta Polk - Community Service Department 3. Christian Lancaster - Water Department 4.. Samuel Andrews - Mayor's Office City of Vicksburg Page 2 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 5. Tyrone Wallace - Right of Way Department 6. William Shoemaker - Fire Department On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Additions to the Employee Driving List: 1. Erin Jackson - Animal Control Department; 2. Roberta Polk - Community Service Department; 3. Christian Lancaster - Water Department; 4. Samuel Andrews - Mayor's Office; 5. Tyrone Wallace - Right of Way Department; 6. William Shoemaker - Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0980 Authorize Mayor to Execute Contract Amendment No. 3 with Hemphill Construction Company, Inc. in connection with the 2017 Waste Water Treatment Plant Filter, Sludge Pump, and Chemical Tank Upgrades Project Attachments: WTP - Sludge Pump Amendment #3 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract Amendment No. 3 with Hemphill Construction Company, Inc. in connection with the 2017 Waste Water Treatment Plant Filter, Sludge Pump, and Chemical Tank Upgrades Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G.1 ID-18-0983 Approve the following with APAC - Mississippi, Inc. for 2017 Street Resurfacing Project - South Ward: 1. Approv Final Pay Invoice #6 in the amount of $49,463.05 2. Engineer's Certificate of Completion Accompanying Final Estimate 3. Accept Close-Out Documents (Affidavit of Payment of Debts and Claims, Affidavit of Release of Liens, and Consent of Surety to Final Payment) Attachments: South Ward Resurfacing Project - Close Out This Agenda Item was tabled. H. ID-18-0984 Authorize City Clerk to advertise for Demolition of Residential Structures in accordance with Blight Elimination Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to advertise for Demolition of Residential Structures in accordance with Blight Elimination Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0990 Authorize City Clerk to Advertise Sealed Proposals for the Disposal of Biosolids from the Water Treatment Plant On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the City Clerk to Advertise Sealed Proposals for the Disposal of Biosolids from the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0952 Accept Police Department's Crime Stats Report for May 2018 - June 2018 Attachments: May - June Crime Stats On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Police Department's Crime Stats Report for May 2018 - June 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0954 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following properties: 1. 3717 Parkview Street, PPIN 15777; owned by Kazet L. Bell 2. 711 Dabney, PPIN 16731; owned by Connie Thomas Craft et al City of Vicksburg Page 3 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 3. 521 Pittman St., PPIN 17311; owned by Ruby & Lillian Derby c/o R. Miller 4. 1733 Martin Luther King Blvd., PPIN 19797; owned by Easthaven Holdings, LLC 5. 2400 Washington St., PPIN 15207; owned by M N A Properties 6. Cottage Row Dr., PPIN 13233; owned by Hugh D. & Olivia Major 7. Lane Street, PPIN 15370; owned by Larry D. Minor c/o Larry D. Minor 8. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith 9. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith (fence removal) 10. 1607 South Street, PPIN 17892; owned by Charles Turner et al 11. 2511 Cedar Street, PPIN 15576; owned by Wheatley Robert c/o Annie Harrison 12. 2329 Grove Street, PPIN 20240; owned by Easthaven Tax Buyers 13. 1843 Martin Luther King, PPIN 20555; owned by Jimmy O. & Mary L. Thompson Estate 14. 1616 Martin Luther King, PPIN 19191; owned by the State of Mississippi 15. 1549 Marcus St., PPIN 13850; owned by the State of Mississippi Attachments: Special Assessments Special Assessments II The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 3717 Parkview Street, PPIN 15777; owned by Kazet L. Bell 2. 711 Dabney, PPIN 16731; owned by Connie Thomas Craft et al 3. 521 Pittman St., PPIN 17311; owned by Ruby & Lillian Derby c/o R. Miller 4. 1733 Martin Luther King Blvd., PPIN 19797; owned by Easthaven Holdings, LLC 5. 2400 Washington St., PPIN 15207; owned by M N A Properties 6. Cottage Row Dr., PPIN 13233; owned by Hugh D. & Olivia Major 7. Lane Street, PPIN 15370; owned by Larry D. Minor c/o Larry D. Minor 8. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith 9. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith (fence removal) 10. 1607 South Street, PPIN 17892; owned by Charles Turner et al 11. 2511 Cedar Street, PPIN 15576; owned by Wheatley Robert c/o Annie Harrison 12. 2329 Grove Street, PPIN 20240; owned by Easthaven Tax Buyers 13. 1843 Martin Luther King, PPIN 20555; owned by Jimmy O. & Mary L. Thompson Estate 14. 1616 Martin Luther King, PPIN 19191; owned by the State of Mississippi 15. 1549 Marcus St., PPIN 13850; owned by the State of Mississippi On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: K.1 ID-18-0992 Approve request from Vicksburg Main Street Program to hold the 18th Annual (KCS) Holiday Express Train on Wednesday, November 27th at 4:00 p.m. along with the following: 1. Assistance from the Police, Fire and Community Service Departments 2. Use of Fire Departments Lights, Barricades, and Public Restrooms at Catfish Row 3. Levee Street Truck route be rerouted beginning at 12:00 p.m. until event is finished Attachments: Main Street Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Vicksburg Main Street Program to hold the 18th Annual (KCS) Holiday Express Train on Wednesday, November 27th at 4:00 p.m. along with the following: 1. Assistance from the Police, Fire and Community Service Departments; 2. Use City of Vicksburg Page 4 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 of Fire Departments Lights, Barricades, and Public Restrooms at Catfish Row; 3. Levee Street Truck route be rerouted beginning at 12:00 p.m. until event is finished. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. ID-18-1028 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 102 Cairo Drive, PPIN 10248; owned by Kingdom Management Group, LLC (cut grass/weeds; remove trash & debris) 2121 Clay Street, PPIN 21447; owned by Trump Loans, LLC (cut grass/weeds; remove trash & debris) 3577 Hwy 61 South #34, PPIN 27013; owned by Jeffery K. Burnett (cut grass/weeds; remove trash & debris; remove dilapidated building) 3577 Hwy 61 South #36, PPIN 27013; owned by Jeffery K. Burnett (cut grass/weeds; remove trash & debris; remove dilapidated building) 2608 Hannah Avenue, PPIN 4996; owned by Johnnie & Ella Mae Kent Estate (remove dilapidated building; remove inoperable vehicles) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 102 Cairo Drive, PPIN 10248; owned by Kingdom Management Group, LLC - Complied 2121 Clay Street, PPIN 21447; owned by Trump Loans, LLC - Complied 2608 Hannah Avenue, PPIN 4996; owned by Johnnie & Ella Mae Kent Estate - Granted sixty (60) day extension The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0964 Adopt Final Resolution Granting Exemption from Ad Valorem Taxes for the following: 1. Eaton Electric Holdings, LLC Attachments: Eaton Electric Holdings, LLC On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Final Resolution Granting Exemption from Ad Valorem Taxes for the following: 1. Eaton Electric Holdings, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-315 M. ID-18-0986 Adopt Resolution Approving Interlocal Agreement for Emergency Services Attachments: Resolution - Interlocal Agreement for Emergency Services On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Approving Interlocal Agreement for Emergency Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-316 N. ID-18-0987 Adopt Resolution Authorizing Preparation and Submittal of a Joint Application for the FY2018 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Funds and Authorize Public Notice that City of Vicksburg Page 5 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 establishes public comment period until August 13, 2018 on proposed use of funds (Blue Ink) Attachments: Resolution - JAG Program Funds On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of a Joint Application for the FY2018 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Funds and Authorize Public Notice that establishes public comment period until August 13, 2018 on proposed use of funds (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-317 S. ID-18-0988 Authorize Mayor to Execute Interlocal Agreement with Warren County to Implement FY2018 JAG Grant Program (Blue Ink) Attachments: Interlocal Agreement (JAG Program) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Interlocal Agreement with Warren County to Implement FY2018 JAG Grant Program (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0989 Authorize Mayor to Execute Certification Designating Marcia Weaver to apply online on behalf of City of Vicksburg for the FY2018 JAG Program (Blue Ink) Attachments: Designee - JAG Program On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Action Item F. ID-18-0989 Authorize Mayor to Execute Certification Designating Marcia Weaver to apply online on behalf of City of Vicksburg for the FY2018 JAG Program (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: O. ID-18-0963 Authorize Mayor to Execute Agreement for Engineering Services with AJA Management & Technical Services, Inc. for the North Ward Paving Project Attachments: AJA Management & Technical Services, Inc. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement for Engineering Services with AJA Management & Technical Services, Inc. for the North Ward Paving Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-18-0978 Authorize Mayor to Execute Amendment No. 1 to Performance Contracting Agreement with Siemens Industry, Inc. Attachments: Siemens Industry, Inc. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Amendment No. 1 to Performance Contracting Agreement with Siemens Industry, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-18-0985 Authorize Mayor to Execute Blight Elimination Partnership Agreement with Blight Partner Construction Ministries Attachments: Blight Elimination Program On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and City of Vicksburg Page 6 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 Aldermen voted to authorize the Mayor to Execute Blight Elimination Partnership Agreement with Blight Partner Construction Ministries. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. T. ID-18-0960 Authorize Mayor to Sign Letter Terminating Mississippi Army National Guard Recruiting Office at Central Fire Station Attachments: Army National Guard On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Sign Letter Terminating Mississippi Army National Guard Recruiting Office at Central Fire Station. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Policy Issues: A. ID-18-0959 Adopt the following Vicksburg Police Department's Policy and Procedure Addition: 1. Policy Number 2.19 (Absence Tracking Policy) Attachments: Police Department - Policy Number 2.19 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the following Vicksburg Police Department's Policy and Procedure Addition: 1. Policy Number 2.19 (Absence Tracking Policy). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0956 Adopt City VTV Use Policy Attachments: VTV Policy On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the City VTV Use Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: D. ID-18-0977 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments for July 25, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. Docket of Claims: E. ID-18-0991 Adopt Claims Docket The City Clerk presented the Docket of Claims numbering 146575 through 146877; 1332 through 1337. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. F. ID-18-0982 Approve Bank Letters: City of Vicksburg Page 7 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0953 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasurer 4. Tax Collection 5. Delinquent Tax Collection 6. Detailed Budget Attachments: Sexton Report Privilege License Report Mayor and Treasure Report Tax Collection - Delinquent The City Sexton presented report of collections, account opening graves, etc. for the month of June 2018 as follows: Riles Funeral Home - $75.00; Dillon Chisley Funeral Home - $350.00; Fisher Funeral Home - $350.00; Glenwood Funeral Home - $100.00; Jefferson Funeral Home - $3,975.00; Lakeview Funeral Home - $1,975.00. The City Clerk presented the Privilege License Report for new businesses for the month of June 2018 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $135,839.97 for June 2018 The City Clerk presented the June 2018 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of June 2018 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of June 2018 Attachments: Supporting documentation following minutes: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (2); New Hire in the Administration Department (1), Animal Control Department (1), Fire Department (1); Affirm Promotion in the Accounting Department (1); Pay Adjustments in the Fire Department (2), Police Department (1); Retro Pay Adjustment in the Sewer Department (1); Suspensions in the Fire Department (2), Sewer Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The Mayor and Aldermen announced they would go into executive session to City of Vicksburg Page 8 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 discuss Personnel Action Forms for Longevity Pay in the Fire Department (2); New Hire in the Administration Department (1), Animal Control Department (1), Fire Department (1); Affirm Promotion in the Accounting Department (1); Pay Adjustments in the Fire Department (2), Police Department (1); Retro Pay Adjustment in the Sewer Department (1); Suspensions in the Fire Department (2), Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Lois Roby - Human Resource Professional, Samuel Andrews - Mayor's Executive Assistant, Africa Hunter - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0965 Longevity Pay - Fire Department (2) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Firefighter from $11.65 per hour to $11.71 per hour, Firefighter/Ambulance from $12.77 per hour to $12.83 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0966 New Hire - Administration Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the New Hire for an Executive Assistant at $20.67 per hour in the Administration Department. Employee may not receive overtime in excess of $5,000 per year. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0967 New Hire - Animal Control Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Laborer at $8.25 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0968 New Hire - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Paramedic IV at $13.47 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0969 Affirm Promotions - Accounting Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Affirm the Promotion of Assistant Director in the Finance and Administration Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0970 Pay Adjustments - Fire Department (2) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments for Firefighter IV at $10.71 per hour to Firefighter V at $11.18 per hour, Captain V+ at $17.79 per hour to $17.45 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 9 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 25, 2018 G. ID-18-0971 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment from Acting B-Watch Commander at $16.53 per hour to Patrol Officer at $15.78 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0972 Retro Pay Adjustment - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Retro Pay Adjustment for Assistant Supervisor in the Sewer Department. Retroactive pay from June 01, 2018 to June 30, 2018 - employee is entitled to the difference between his hourly pay rate at $19.34 per hour and the hourly pay rate of the retired Supervisor's hourly pay rat at $23.59 per hour while serving as Interim Supervisor. The difference of $4.25/hr. reg pay x 171 hours = $726.75 + 4.25/hr personal pay x.10 hours = $.43 + $6.38 overtime pay x 11.57 hours = $73.82 for a total of $801.00 owed to the employee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0973 Suspensions - Fire Department (2) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspensions of one Lieutenant V and one Firefighter III for one (1) shift (24 hours) each, for violating S.O.G. 12.1.75 Attendance Police (6th occurrence) in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0974 Suspension - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension for Laborer for two (2) days in the Sewer Department. Employee has three (3) unexcused absences. This is in violation of the City of Vicksburg Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-1212 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 06, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 10 Printed on 9/25/2018