Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, August 10, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order 2. Roll Call 3. Board Comments: 4. Adopt Agenda Recognitions: A. ID-18-1066 Employee Anniversaries: 1. 5 years of service: Kimberly Sellers - Fire Department 2. 10 years of service: Jerald Smith - Community Service Department; Christopher Brown - Gas Department 3. 20 years of service: Orlando Jones - Fire Department Minutes: A. ID-18-1022 Adopt Board Meeting Minutes for the following: 1. June 08, 2018 2. June 18, 2018 3. June 21, 2018 (Special Called) 4. June 22, 2018 (Special Called) Routine Agenda: A. ID-18-1080 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of August 2018 and invited the public to attend. The Mayor and Alderman thanked Ms. Mahoney for attending the meeting. B. ID-18-1042 Approve request from Vicksburg Police Department for permission to declare the following vehicles as surplus and authorize donation to Hinds Community College: 1. 2010 Dodge Charger, CID 6570, VIN 2B3AA4C1AH258025 2. 2010 Dodge Charger, CID 6571, VIN 2B3AA4C1AH258023 Attachments: Surplus Vehicles - VPD C. ID-18-1044 Authorize the Mayor to Execute request for General Funds/Reimbursement of funds for Blight Elimination Program Attachments: Blight Reimbursement D. ID-18-1070 Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Recipient Closeout Package in regards to the 2014 CDBG Wastewater Treatment Plant Improvement Project, Contract #1131-14-374-PF-01 [Blue Ink] Attachments: MDA Close Out WWTP E. ID-18-1074 Authorize City Clerk to Advertise Request for Qualifications for Surveyor City of Vicksburg Page 1 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final August 10, 2018 Attachments: RFQ - Surveyor On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the City Clerk to advertise Request for Qualifications for Surveyor Services. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield F. ID-18-1043 Approve request from The Vicksburg Post to purchase a Back Inside Cover ad in the Live Vicksburg Magazine in the amount of $1,500.00 pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code G. ID-18-1072 Approve request for sponsorship in the amount of $100.00 from River City Early College for the River City Robotics High School MATE Competition in Dauphin Island, AL pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: River City Sponsorship H. ID-18-1073 Approve Addition to Employee Driving List: 1. Michael Trcka - Street Department I. ID-18-1076 Approve request from Hemphill Construction Company to use Certificate of Deposit in the amount of $40,000.00 in lieu of retainage for Vicksburg Utilities Relocation I-20 Frontage Road Sanitary Sewer, Water and Gas Relocation Attachments: Certificate of Deposit J. ID-18-1077 Authorize City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Thursday, September 6, 2018, at 5:30 p.m. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Thursday, September 6, 2018, at 5:30 p.m. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield K. ID-18-1049 Approve the following with Riverside Construction Co., Inc, for Drainage & Storm Sewer Improvements Project: 1. Contract Amendment No. 2 2. Approve Final Pay Estimate #5 in the amount of $80,381.26 3. Accept Close-Out Documents (Certification that All Subcontractors and Related Debts have been Paid, Final Waiver of Lien [Conditioned Only Upon Receipt of Payment], Consent of Surety to Final Payment) Attachments: Drainage & Sewer Improvements Amendment #2 Drainage & Sewer Improvements Amendment Final On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the following with Riverside Construction Co., Inc, for Drainage & Storm Sewer Improvements Project: 1. Contract Amendment No. 2; 2. Approve Final Pay Estimate #5 in the amount of $80,381.26; 3. Accept Close-Out Documents (Certification that All Subcontractors and Related Debts have been Paid, Final Waiver of Lien [Conditioned Only Upon Receipt of Payment], Consent of Surety to Final Payment). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield L. ID-18-1050 Approve the following with Central Asphalt Company, Inc. for Riverfront City of Vicksburg Page 2 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final August 10, 2018 Park Erosion Project: 1. Approve Final Pay Invoice #3 in the amount of $177,893.09 2. Accept Close-Out Documents (General Contractor Waiver and Release, Affidavit of Payment of Debts and Claims, Contractors Affidavit for Release of Retainage and Final Payment, and Consent of Surety to Final Payment) Attachments: Riverfront Park Erosion Project On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the following with Central Asphalt Company, Inc. for Riverfront Park Erosion Project: 1. Approve Final Pay Invoice #3 in the amount of $177,893.09; 2. Accept Close-Out Documents (General Contractor Waiver and Release, Affidavit of Payment of Debts and Claims, Contractors Affidavit for Release of Retainage and Final Payment, and Consent of Surety to Final Payment). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield M. ID-18-1051 Approve the following with Anderson Contracting, LLC for Kemp Bottom Road Bridge Demolition Project: 1. Approve Final Pay Invoice #3 in the amount of $105,966.00 2. Accept Close-Out Documents (Consent of Surety to Final Payment, Contractor's Final Release and Waiver of Lien, and Final Release of Claims) Attachments: Kemp Bottom Road Bridge Demolition Project On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the following with Anderson Contracting, LLC for Kemp Bottom Road Bridge Demolition Project: 1. Approve Final Pay Invoice #3 in the amount of $105,966.00; 2. Accept Close-Out Documents (Consent of Surety to Final Payment, Contractor's Final Release and Waiver of Lien, and Final Release of Claims). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield N. ID-18-1037 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 251 Magnolia Road, PPIN 11558; owned by Ms. Jan Leonard (cut grass/weeds, remove trash/debris, remove dilapidated building) 116 Azalea Lane, PPIN 7690; owned by Kingdom Management (cut grass/weeds, remove trash/debris) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 116 Azalea Lane, PPIN 7690; owned by Kingdom Management - Complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Budget Admendments: City of Vicksburg Page 3 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final August 10, 2018 O. ID-18-1036 Adopt Budget Amendments Policy Issues: A. ID-18-1039 Adopt Vicksburg Police Department Social Networking Policy Number 3.21 Attachments: Social Networking Policy - Police Department B. ID-18-1040 Adopt Vicksburg Fire Department Social Networking Policy Attachments: Social Networking Policy - Fire Department C. ID-18-1041 Adopt Vicksburg Employees Social Networking Policy Attachments: Social Networking Policy - Employees Contracts: D. ID-18-1038 Authorize Mayor to Execute Brownfield Agreement Order with the Mississippi Commission on Environmental Quality Attachments: Brownfield Agreement Order On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to Execute Brownfield Agreement Order with the Mississippi Commission on Environmental Quality. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield E. ID-18-1048 Authorize Mayor to Execute Grant Agreement with Mississippi Office of Highway Safety for FY19 Occupant Protection Grant Program [Blue Ink] Attachments: MOHS Grant Agreement On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to Execute Grant Agreement with Mississippi Office of Highway Safety for FY19 Occupant Protection Grant Program [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield F. ID-18-1052 Authorize Mayor to Execute Grant Agreement with Mississippi State Department Of Health for 2017 S.T.O.P. Violence Against Women Grant (V.A.W.A.) [Blue Ink] Attachments: VAWA Grant On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to Execute Grant Agreement with Mississippi State Department Of Health for 2017 S.T.O.P. Violence Against Women Grant (V.A.W.A.) [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield G. ID-18-1067 Authorize Mayor to Execute Cost and Effectiveness Certification for the MDEQ Water Pollution Control Revolving Loan Fund Application On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to Execute Cost and Effectiveness Certification for the MDEQ Water Pollution Control Revolving Loan Fund Application. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final August 10, 2018 Absent: 1- Alderman Mayfield H. ID-18-1068 Authorize Mayor to Execute First, Second and Third Amendments to Use, Operation, and Maintenance Agreement On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to Execute First, Second and Third Amendments to Use, Operation, and Maintenance Agreement. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield I. ID-18-1071 Authorize Mayor to Execute Vicksburg 592 Waterline Contract (Amendment 2) Attachments: 592 Waterline On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to Execute Vicksburg 592 Waterline Contract (Amendment 2). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield J. ID-18-1075 Authorize Mayor to Execute Quote with Tyler Technologies for Vicksburg Fixed Asset Conversion Assistance Attachments: Tyler Technologies On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to Execute Quote with Tyler Technologies for Vicksburg Fixed Asset Conversion Assistance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Docket of Claims: K. ID-18-1078 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 146885 through 147278; 1338 through 1344. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1), Community Service Department (1), Gas Department (1), Fire Department (1); Pay Adjustment in the Fire Department (1); Promotion in the Building Maintenance Department (1), Gas Department (1); Retro Pay Adjustment in the Parks and Recreation Department (1); Termination in the Parks and Recreation Department (1); Discussion Matter in the Fire Department (1). The motion was seconded by Alderman Monsour, Jr. and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1), Community Service Department (1), Gas Department (1), Fire Department (1); Pay City of Vicksburg Page 5 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final August 10, 2018 Adjustment in the Fire Department (1); Promotion in the Building Maintenance Department (1), Gas Department (1); Retro Pay Adjustment in the Parks and Recreation Department (1); Termination in the Parks and Recreation Department (1); Discussion Matter in the Fire Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Samuel Andrews - Mayor’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Personnel Matters: A. ID-18-1053 Longevity Pay - Fire Department On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve Longevity Pay for Supply Clerk/Logistics Office from $18.68 per hour to $18.74 per hour in the Fire Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield B. ID-18-1054 Longevity Pay - Community Service Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve Longevity Pay for Foreman from $9.12 per hour to $9.20 per hour in the Community Service Department, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield C. ID-18-1055 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay for Foreman from $10.26 per hour to $10.43 per hour in the Gas Department, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield D. ID-18-1056 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay for Firefighter from $15.45 per hour to $15.70 per hour in the Fire Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield E. ID-18-1057 New Hire - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve Pay Adjustment for Firefighter IV at $10.71 per hour to Firefughter/Ambulance IV at $11.54 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield F. ID-18-1058 Promotion - Building Maintenance Department (1) A discussion was held. No action was taken. G. ID-18-1059 Promotion - Gas Department (1) City of Vicksburg Page 6 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final August 10, 2018 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Promotion from Laborer at $8.50 per hour to Service Man at $9.50 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield H. ID-18-1060 Retro Pay Adjustment - Parks and Recreation Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve Retro Pay Adjustment for Tennis Worker in the Parks and Recreation Department. Employee's pay rate should have been $8.00 per hour instead of $7.25 per hour. Employee is due $107.31 for his 143.08 hours worked. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield I. ID-18-1064 Termination - Parks and Recreation Department (1) A discussion was held. No action was taken. J. ID-18-1065 Discussion Matter - Fire Department (1) A discussion was held. No action was taken. K. ID-18-1260 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Adjournment On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 20, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield City of Vicksburg Page 7 Printed on 9/25/2018