Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, October 10, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Deputy City Clerk Tasha W. Jordan. 2. Roll Call Also Present: Nancy Thomas, City Attorney Tasha W. Jordan, Deputy City Clerk John W. Carroll, Sr., Assistant City Clerk Deborah A. Nickson, Deputy Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-1383 Receive Sealed Bids for: 1. James "Fuzzy"Johnson Park Improvements Receive Sealed Bids for: 1. James "Fuzzy"Johnson Park Improvements On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing James "Fuzzy" Johnson Park Improvements in accordance with specifications and instructions for bidding on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. JAMES "FUZZY" JOHNSON PARK IMPROVEMENTS NO ELECTRONIC BIDS RECEIVED FORDICE CONSTRUCTION COMPANY, 1798 Hwy 27; Vicksburg, MS 39180 C.O.R. #00016-MC 5% Bid Bond: Yes Total Bid: $198,582.00 MOSS CONSTRUCTION, CO., P.O. Box 710; Vicksburg, MS 39181 C.O.R. #6442 5% Bid Bond: Yes Total Bid: $168,655.63 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Stantec Consulting Services, Inc. for review and recommendations back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1376 Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of October 2018 and invited the public to attend. City of Vicksburg Page 1 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-18-1377 Approve request from Lendsi Radio, LLC for radio sponsorship in the amount of $1,180.00 ($590 per month per station) for Vicksburg and Warren Central High School Football Games for the months of October and November 2018 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Football Sponsorship On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from Lendsi Radio, LLC for radio sponsorship in the amount of $1,180.00 ($590 per month per station) for Vicksburg and Warren Central High School Football Games for the months of October and November 2018 pursuant to section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1378 Approve request from Lendsi Radio, LLC for sponsorship in the amount of $1,050.00 ($350.00 per month for December 2018, January 2019, February 2019) for their Annual Christmas Caroling Contest pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Christmas Caroling Contest On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from Lendsi Radio, LLC for sponsorship in the amount of $1,050.00 ($350.00 per month for December 2018, January 2019, February 2019) for their Annual Christmas Caroling Contest pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1380 Approve request for sponsorship in the amount of $250.00 from the Vicksburg Girls Softball Association and RipTide Softball for Strike Out Child Abuse Softball Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [South Ward Alderman's Discretionary Funds] Attachments: Softball Sponsorship On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request for sponsorship in the amount of $250.00 from the Vicksburg Girls Softball Association and RipTide Softball for Strike Out Child Abuse Softball Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [South Ward Alderman's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1381 Approve request for advertisement in the amount of $50.00 from the Warren Central High School Vikings Boys Basketball Booster for The River City Challenge pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: WC Basketball Advertisement On motion of Alderman Monsour,Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request for advertisement in the amount of $50.00 from the Warren Central High School Vikings Boys Basketball Booster for The River City Challenge pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1384 Accept Grant Award from Mississippi Office of Highway Safety for FY19 Occupant Protection Program Attachments: Occupant Protection Grant Award On motion of Alderman Mayfield, seconded by Alderman Monsour,Jr., the Mayor City of Vicksburg Page 2 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 and Aldermen voted to Accept Grant Award from Mississippi Office of Highway Safety for FY19 Occupant Protection Program for Seat Belt and Child Restraint Education and Enforcement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-1387 Accept Grant Award and Authorize Mayor to Execute EEOP Certification Form for FY18 Edward Byrne Justice Assistance Grant [Blue Ink] Attachments: JAG Award On motion of Alderman Mayfield, seconded by Alderman Monsour,Jr., the Mayor and Aldermen voted to Accept Grant Award and Authorize Mayor to Execute EEOP Certification Form for FY18 Edward Byrne Justice Assistance Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-1396 Accept Grant Award for FY18 Bulletproof Vest Partnership Program Attachments: Bulletproof Vest Grant Award On motion of Alderman Mayfield, seconded by Alderman Monsour,Jr., the Mayor and Aldermen voted to Accept Grant Award for FY18 Bulletproof Vest Partnership Program for the purchase of eight (8) new vests for police officers. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-1389 Approve re-appointments to Vicksburg Convention Center Advisory Board: 1. Gwen Edris 2. Mary Jane Wooten 3. Don Jarratt 4. Derek Adams Attachments: VCC Appointments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the re-appointments to the Vicksburg Convention Center Advisory Board: 1. Gwen Edris 2. Mary Jane Wooten 3. Don Jarratt 4. Derek Adams The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-1388 Approve request from Lifting Lives Ministries for matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Lifting Lives On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Lifting Lives Ministries for matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-1390 Approve request from Truly Ministries, Inc. for matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Truly Ministries Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from Truly Ministries, Inc. for matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code [Mayor's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 M. ID-18-1394 Authorize Contribution of $5,000.00 to Read by Third Grade, a Tutorial Program for At-Risk Students pursuant to Senate Bill 2921 (2017 Regular Session) [Mayor's Discretionary Funds] Attachments: Read by Third Grade Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize Contribution of $5,000.00 to Read by Third Grade, a Tutorial Program for At-Risk Students pursuant to Senate Bill 2921 (2017 Regular Session) [Mayor's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-1391 Approve request for sponsorship in the amount of $2,000.00 from Hydrate Campus Tours pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [North Ward Alderman's Discretionary Funds] Attachments: Hydrate Campus Tours Sponsorship On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for sponsorship in the amount of $2,000.00 from Hydrate Campus Tours pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [North Ward Alderman's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-1395 Authorize Mayor to execute Letter to United Health Care regarding agent of record for health insurance and dental insurance purposes Attachments: Agent of Record Letter On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute letter to United Health Care regarding agent of record for health insurance and dental insurance purposes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-18-1405 Approve recommendation to Increase City of Vicksburg's COBRA Premiums for Medical and Dental Attachments: Cobra Premiums On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve recommendation to Increase City of Vicksburg's COBRA Premiums for Medical and Dental. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-1406 Accept Recommendation of Selection Committee to decline Proposals for Request for Qualifications for: 1. Asbestos and Lead Based Paint Testing 2. Asbestos and Lead Based Paint Abatement and Authorize City Clerk to re-advertise Attachments: Re-advertise Paint Testing and Abatement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept recommendation of Selection Committee to decline Proposals for Request for Qualifications for: 1. Asbestos and Lead Based Paint Testing 2. Asbestos and Lead Based Paint Abatement and Authorize City Clerk to re-advertisement The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-18-1385 Approve the following with Hemphill Construction Co., Inc. for 2017 Water Treatment Plant Filter, Sludge Pumps, and Chemical Tank Upgrades: 1. Approve Pay Application No. 9 in the amount of $31,092.49 2. Approve Pay Application No. 10 Final in the amount of $2,873.49 City of Vicksburg Page 4 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 3. Accept Close-Out Documents (Affidavit of Release of Liens, Contractor's Conditional Release of Waiver of Liens, and Consent of Surety to Final Payment) 4. Request return original Powers of Attorney and Certificates of Deposit in lieu of retainage (totaling $61,000.00) Attachments: Hemphill Final Payment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following with Hemphill Construction Co., Inc. for 2017 Water Treatment Plant Filter, Sludge Pumps, and Chemical Tank Upgrades: 1. Approve Pay Application No. 9 in the amount of $31,092.49 2. Approve Pay Application No. 10 Final in the amount of $2,873.49 3. Accept Close-Out Documents (Affidavit of Release of Liens, Contractor's Conditional Release of Waiver of Liens, and Consent of Surety to Final Payment) 4. Request return original Powers of Attorney and Certificates of Deposit in lieu of retainage (totaling $61,000.00) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-18-1382 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Benjie Thomas, Inspector of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2348 Grove Street, PPIN 020799; owned by US Small Business Administration (cut grass/weeds,remove trash/debris) 1617 Jackson Street, PPIN 017577; owned by Saul Fultz (remove dilapidated building) 1620 Jackson Street, PPIN 017578; owned by Ethel Bland (remove dilapidated building) 1201 Monroe Street, PPIN 018830; owned by Eric R. Sambold Trust c/o Eric Sambold Trustee (cut grass/weeds, remove trash/debris) 1904 Poplar (sub-address of 1904 Clay Street), PPIN 0178174; owned by Vicksburg Catholic Schools (cut grass/weeds, remove trash/debris, remove dilapidated building) 213 Second Avenue, PPIN 020494; owned by Elizabeth Freeman (cut grass/weeds, remove trash & debris, including port-a-john, removal inoperable vehicles) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1201 Monroe Street, PPIN 018830; owned by Eric R. Sambold Trust c/o Eric Sambold Trustee - Complied on cut grass/weeds, remove trash/debris The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Policy Issues: A. ID-18-1397 Adopt Vicksburg Police Department Policies and Procedures: 1. Part-Time Police Officer - Policy Number 2.19 Attachments: 2.19 Part-Time Police Officer Policy On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Vicksburg Police Department Policies and City of Vicksburg Page 5 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 Procedures: Policy 2.20 Part-Time Police Officer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: B. ID-18-1398 Adopt Resolution to Support Opening of the Old Highway 80 Bridge Over the Mississippi River for Year Round Pedestrian and Bicycle Traffic and to Assist the Warren County Board of Supervisors and the Vicksburg Bridge Commission in Achieving this Goal Attachments: Resolution Bridge On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Support Opening of the Old Highway 80 Bridge Over the Mississippi River for Year Round Pedestrian and Bicycle Traffic and to Assist the Warren County Board of Supervisors and the Vicksburg Bridge Commission in Achieving this Goal. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-328 C. ID-18-1399 Adopt Resolution for Sale of Surplus Property and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. West Magnolia Street, PPIN 023074 Attachments: Resolution Surplus Property On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution for Sale of Surplus Property and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. West Magnolia Street, PPIN 023074 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-327 Contracts: D. ID-18-1386 Authorize Mayor to Execute Airport Hanger Lease Agreement with Steven Bullion Attachments: Bullion Hanger Lease On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to excute Airport Hangar Lease Agreement with Steve Bullion. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1392 Authorize Mayor to execute Request to Use Facility ASU - Vicksburg Campus for ACT Prep Test Taking Skills Attachments: Facility Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to excute Request to Use Facility ASU - Vicksburg Campus for ACT Prep Test Taking Skills. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1400 Authorize Mayor to execute Project Sponsor Agreement with AmeriCorps NCCC Attachments: Americorps Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Project Sponsor Agreement with AmeriCorps NCCC. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1402 Authorize Mayor to execute Agreement for Professional Services for Biosolids Management with Denali Water Solutions, LLC This agenda item was tabled. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-1403 Authorize Mayor to execute Agreement for Central Fire Station Renovation with Wier Boerner Allin Architecture Attachments: WBA Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to excute Agreement for Central Fire Station Renovation with Wier Boerner Allin Architecture. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-1404 Authorize Mayor to execute Warren County - City of Vicksburg Comprehensive Emergency Management Plan Attachments: Emergency Mgmt. Plan On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to excute Warren County - City of Vicksburg Comprehensive Emergency Management Plan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: J. ID-18-1393 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1367 through 1379, 148229-148230, 148231, 148232 through 148669. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for New Hire in the Water Department (1); Pay Adjustments in the Fire Department (8); Resignation in the Gas Department (1); Suspension in Animal Control (1); Suspension in Gas Department (1); Suspensions in the Sewer Department (2); Suspension in Vehicle Maintenance (1); Termination in the Fire Department (1); Terminations of Summer Workers (29); Discussion Matter in the Police Department (1); Suspension in Gas Department (1); Discussion Matter in Community Development (1). The motion was seconded by Alderman Mayfield and upon being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously.The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Water Department (1); Pay Adjustments in the Fire Department (8); Resignation in the Gas Department (1); Suspension in Animal Control (1); Suspension in Gas Department (1); Suspensions in the Sewer Department (2); Suspension in Vehicle Maintenance (1); Termination in the Fire Department (1); Terminations of Summer Workers (29); Discussion Matter in the Police Department (1); Suspension in Gas Department (1); Discussion Matter in Community Development (1). The Mayor and Aldermen are now in executive session. Those present in executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Fermika Smith - Interim Human City of Vicksburg Page 7 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Deborah A. Nickson - Deputy Clerk, Debra Goodman - Mayor's Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-1407 New Hire - Water Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Foreman at $9.00 per hour in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1408 Pay Adjustments - Fire Department (8) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Firefighter I from $9.25 per hour to Firefighter/Ambulance III at $11.09 per hour, Captain I from $13.86 per hour to Captain III at $14.45 per hour, Paramedic I from $11.89 per hour to Paramedic IV at $13.47 per hour, Firefighter/Ambulance IV from $11.54 per hour to Firefighter/Ambulance V at $12.00 per hour, Firefighter I from $9.25 per hour to Firefighter/Ambulance III at $11.09 per hour, Firefighter/Paramedic III from $13.41 per hour to Firefighter/Paramedic V at $14.26 per hour, Captain Paramedic V from $17.48 per hour to $17.74. Employee has met requirements for increase in Tier Pay System which includes fifteen (15) years longevity pay of .19 cents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1409 Resignation - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Resignation for Dispatcher in the Gas Department, effective October 5, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1410 Suspension - Animal Control (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension in Animal Control for three (3) days, effective October 10, 2018. Employee violated the City of Vicksburg Policies and Procedures, specifically 4.1 (c), (h), and (i). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1411 Suspension - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension for Laborer in the Gas Department for two (2) days, effective October 10, 2018. Employee violated the City of Vicksburg attendance policy section 7.4(c)(i)(ii) verbal warning on June 26, 2018 and written warning on July 24, 2018. Employee continues to violate City of Vicksburg attendance policy on October 1, 2018 and October 3, 2018. Employee called in without forty-eight (48) hours notice. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1412 Suspensions - Sewer Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspensions in the Sewer Department for Laborer and Vac Con Truck Foreman for two (2) days each, effective October 10, 2018. Both employees violated the City of Vicksburg attendance policy and personnel rules and regulations 4.1. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 G. ID-18-1413 Suspension - Vehicle Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to table this item unitl October 15, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-1414 Termination - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination for Probationary Firefighter I, effective October 10, 2018 in the Fire Department. Employee did not meet requirements of his probation in the Standard Operating Guideline 9.1.1. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-1415 Terminations - Summer Workers (29) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Terminations of twenty-nine (29) Summer Workers, effective August 10, 2018; Main Street (1), South Ward Administration (1), North Ward Administration (1), Legal Department (1), Human Resource Department (1), Accounting Department (1), Vicksburg Family Development (2), Water & Gas Administration (1), Trimuphant Church (2), Court Service (1), IT Department (1), IT/TV23 (2), Public Works Department (1), Street Ball (1), United Way (1), Central Mississippi (1), The Clinic (2), Vicksburg Police Department (2), House of Peace (2), Mayor's Office (1), Purchasing Department (1), Community Development (1), Landscaping Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-1416 Discussion Matter - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Investigator in the Police Department. Employee is entitled to retro pay for hours worked between August 1, 2018 through August 14, 2018 and August 15, 2018 through August 28, 2018 whereas employee did not receive his new rate of pay for his promotion to Lieutenant. Pay adjustment of $2.02 per hour and for overtime hours at $3.03. Total hours worked were 85.70x$2.02=$173.11 and 85.30x$$2.02=$172.31 overtime hours of 17.90x$3.03=$54.24. Totaling $399.66. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Alderman Monsour, Jr., motioned the Mayor and Aldermen to come out of executive session and add to the Agenda the following: Suspension in Gas Department (1), Discussion Matter of issue to stop work order on Indiana Avenue in Community Development Department. The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen are back in Executive Session. K. ID-18-1462 Suspension- Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, Mayor Flaggs and Alderman Mayfield voted to approve the Suspension for Laborer in the Gas Department for five (5) days, effective October 1, 2018. Employee violated the City of Vicksburg attendance policy 7.4(c)(i)(ii) on September 21, 2018. Employee was a no call no show. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Nay: 1- Alderman Monsour Jr. L. ID-18-1469 Community Development Issue Stop Work Order for Property Located on Indiana Avenue On motion of Mayor Flaggs, seconded by Alderman Monsour, the Mayor and Aldermen voted to approve the stop work order on Indiana Avenue in Community City of Vicksburg Page 9 Printed on 11/20/2018 Board of Mayor and Aldermen Minutes - Final October 10, 2018 Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-1526 Come Out of Executive Session and Approve All Items Taken Up In Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come out of Executive Session and Approve all Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o'clock a.m., Monday, August 15, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 10 Printed on 11/20/2018