Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, November 21, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Deputy City Clerk Tasha W. Jordan 2. Roll Call Also Present: Nancy Thomas, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda REMOVE: Authorize City Clerk to advertise Sealed Bids for Demolition and Reconstruction of two (2) single family homes and Rehabilitation of five (5) through 2016 HOME Investment Partnership Grant (ID-18-1630) ADD: Discussion Matter - Police Department (ID-18-1632) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-1596 Adopt Board Meeting Minutes: 1. June 08, 2018 (Special Called) 2. October 25, 2018 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Board Meeting Minutes: 1. June 08, 2018 (Special Called) 2. October 25, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1602 Approve request from Chief Danczyk to declare badge as surplus property for Retiring Captain Orlando Jones and authorize sale for $85.00 Attachments: Surplus Badge On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Chief Danczyk to declare badge as surplus property for Retiring Captain Orlando Jones and authorize sale for $85.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1603 Approve re-appointment of James E. Jefferson, Jr. to Civil Service Commission City of Vicksburg Page 1 Printed on 1/7/2019 Board of Mayor and Aldermen Minutes - Final November 21, 2018 Attachments: Civil Service On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the re-appointment of James E. Jefferson, Jr. to Civil Service Commission. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1599 Approve request from Vicksburg Theatre Guild, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 39-15-1 of the Mississippi Code Attachments: VTG Allocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Vicksburg Theatre Guild, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 39-15-1 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1600 Approve request from Mountain of Faith Ministries for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Mountain of Faith Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from Mountain of Faith Ministries for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1604 Approve request from Community Council of Warren County for allocation of funds in the amount of $35,000.00 for aging service programs pursuant to Section 43-9-47 of the Mississippi Code Attachments: Coummunity Council Allocation On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from Community Council of Warren County for allocation of funds in the amount of $35,000.00 for aging service programs pursuant to Section 43-9-47 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1615 Authorize issuance of the following requisition numbers: 1. 1901636 in the amount of $5,745.00 to Ladd's to purchase a Turbine Blower for the Park and Recreation Maintenance Department [Sole Source] 2. 1901736 in the amount of $18,787.00 to Control Systems, Inc. to purchase TTU Panels for Cellular Communications for existing Scada System in the Sewer Department [Sole Source] Attachments: Requisition 1901636 Requisition 1901736 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize issuance of the following requisition numbers: 1. 1901636 in the amount of $5,745.00 to Ladd's to purchase a Turbine Blower for the Park and Recreation Maintenance Department [Sole Source] 2. 1901736 in the amount of $18,787.00 to Control Systems, Inc. to purchase TTU Panels for Cellular Communications for existing Scada System in the Sewer Department [Sole Source]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-1619 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on Friday, January 4, 2019 from 10:00 a.m. until 12:30 p.m. City of Vicksburg Page 2 Printed on 1/7/2019 Board of Mayor and Aldermen Minutes - Final November 21, 2018 Attachments: Motor Coach Reservation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from Mayor George Flaggs, Jr. to reserve motor coach on Friday, January 4, 2019, from 10:00 a.m. until 12:30 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H.1 ID-18-1630 Authorize City Clerk to advertise Sealed Bids for: 1. Demolition and Reconstruction of two (2) single family homes and Rehabilitation of five (5) through 2016 HOME Investment Partnership Grant Attachments: HOME Advertisement This Agenda item was removed. I. ID-18-1620 Authorize Mayor to Execute FAA Preapplication for Federal Assistance for Airport Improvement Program (Expand Apron; Rehabilitate Hangar) Attachments: FAA Application On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to Execute FAA Preapplication for Federal Assistance for Airport Improvement Program (Expand Apron; Rehabilitate Hangar). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-1621 Approve request from Hemphill Construction Company to use Certificate of Deposit in the amount of $11,000.00 in lieu of retainage for Vicksburg Airport Drainage Improvements - Phase 1 Attachments: Certificate of Deposit On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Hemphill Construction Company to use Certificate of Deposit in the amount of $11,000.00 in lieu of retainage for Vicksburg Airport Drainage Improvements - Phase 1. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-1629 Approve request for sponsorship in the amount of $799.00 from The Vicksburg Post for its 2018 Readers' Choice Awards Issue pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Readers Choice Sponsorship On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for sponsorship in the amount of $799.00 from The Vicksburg Post for its 2018 Readers' Choice Awards Issue pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: L. ID-18-1616 Authorize Mayor to execute Rental Agreement with Unitech for a copier for Main Street Attachments: Copier Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute Rental Agreement with Unitech for a copier for Main Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-1618 Approve six month contract extension with Municode City of Vicksburg Page 3 Printed on 1/7/2019 Board of Mayor and Aldermen Minutes - Final November 21, 2018 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve six month contract extension with Municode. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: N. ID-18-1584 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-1585 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. P. ID-18-1586 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 149336 through 149594 and 1395 through 1398. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (2); New Hire in the Fire Department (1); Pay Adjustment in the Police Department (1); Resignation in City Court (1); Resignation in the Fire Department (1); Department Transfer in Main Street (1); Suspension in the Fire Department (1); Suspension in the Right-of-Way Department (1); Discussion Matter in the Police Department (1). The motion was seconded by Alderman Mayfield, upon vote being taken, the City of Vicksburg Page 4 Printed on 1/7/2019 Board of Mayor and Aldermen Minutes - Final November 21, 2018 following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (2); New Hire in the Fire Department (1); Pay Adjustment in the Police Department (1); Resignation in City Court (1); Resignation in the Fire Department (1); Department Transfer in Main Street (1); Suspension in the Fire Department (1); Suspension in the Right-of-Way Department (1); Discussion Matter in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Milton Moore - Police Chief, Tasha W. Jordan - Deputy City Clerk, Deborah A.Nickson - Deputy Clerk, Fermika Smith - Interim Human Resource Director, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-1622 New Hires - Police Department (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Part-Time Police Officer at $25.00 per hour, effective November 21, 2018, and a Police Officer at $14.75 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1623 New Hire - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the New Hire (lateral transfer) for Firefighter IV at $10.71 per hour, effective December 5, 2018, in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1624 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment for Patrol Officer at $16.87 per hour to $17.87 per hour in the Police Department, effective November 21, 2018. Patrol Officer is being assigned to the Investigations Division which entitles him to an additional $1.00 more per hour increase. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1625 Resignation - City Court (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Resignation as Municipal Court Judge in City Court, effective December 25, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1626 Resignation - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Resignation/Retirement of Captain in the Fire Department, effective November 16, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1627 Department Transfer - Main Street (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Department Transfer as Administrative Assistant from South Ward Office to Main Street, effective November 21, 2018. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 1/7/2019 Board of Mayor and Aldermen Minutes - Final November 21, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1628 Suspension - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of Firefighter III in the Fire Department for three (3) shifts plus one (1) previous shift suspension. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift, seven (7) occurrences. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G.1 ID-18-1631 Suspension - Right of Way Department (1) This Agenda Item was tabled until December 3, 2018. G.2 ID-18-1632 Discussion Matter - Police Department A discussion was held. No action was taken. ID-18-1732 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 03, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 1/7/2019