Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, June 3, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Walter W. Osborne, Jr. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Recess the Board Meeting and Reconvene at 1:30 p.m. today. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: On motion of Alderman Monsour, Jr., and seconded by Alderman Mayfield, the Mayor and Aldermen voted to Reconvene the Board Meeting. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0619 Employee Anniversaries: 1. 25 years of service: Jeff Richardson - Landscaping Department 2. 15 years of service: Samuel Landers - Building Maintenance Department Mayor Flaggs recognized Jeff Richardson in the Landscaping Department with twenty-five (25) years of service and Samuel Landers in the Building Maintenance Department with fifteen (15) years of service. The Mayor and Aldermen congratulated Jeff Richardson and Samuel Landers for their years of service with the City of Vicksburg. B. ID-19-0609 Senior Center Ambassador for the Month of June 2019 Jennifer Harper came before the Board and presented Dian Anderson as the Senior Center Ambassador for the month of June 2019. The Mayor and Aldermen thanked Ms. Anderson as Ambassador for June 2019. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final June 3, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0620 Approve the following Personnel Action Forms: 1. New Hire - Sewer Department (1) 2. New Hires - Summer Youth (25) 3. New Hires - Parks & Recreation - Seasonal (2) 4. Resignation - Police Department (1) B. ID-19-0596 Approve Additions to Employee Driving List: 1. Andrew Peoples - Sewer Department 2. Jimmy Doss - Sewer Department Attachments: Employee Driver's License Check C. ID-19-0601 Authorize payment of Invoice #07302045 in the amount of $9,000.00 for Mississippi Blues Trail Marker - Bill Ferris Attachments: Blues Trail Marker D. ID-19-0605 Approve Request for sponsorship in the amount of $500.00 from I Can Fly Ministries pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: I Can Fly Ministries Sponsorship Mayor Flaggs stated that purchasing an advertisement from I Can Fly Ministries will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from I Can Fly Ministries in the amount of $500.00. The City is authorized pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code of 1972. E. ID-19-0606 Approve Request for sponsorship in the amount of $5,000.00 from Total Outreach Uplifting Our Community Through Hope (TOUCH), Inc. for their Summer Youth Program pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: TOUCH Sponsorship Mayor Flaggs stated that purchasing an advertisement from Total Outreach Uplifting Our Community Through Hope (TOUCH), Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Total Outreach Uplifting Our Community Through Hope (TOUCH), Inc. in the amount of $5,000.00 for their Summer Youth Program. The City is authorized pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code of 1972. F. ID-19-0608 Approve Request for Matching Funds in the amount of $4,000.00 from Vicksburgfest, LLC Board of Directors for 2019 Vicksburgfest Music & Arts Festival pursuant to Section 39-15-1 of the Mississippi Code Attachments: VicksburgFest Sponsorship The City is authorized to approve request from Vicksburgfest, LLC Board of Directors for allocation of matching funds in the amount of $4,000.00 pursuant to Section 39-15-1 of the Mississippi Code. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the request for matching funds from Vicksburgfest, LLC Board of Directors for 2019 Vicksburgfest Music & Arts Festival pursuant to Section 39-15-1 of the Mississippi Code. City of Vicksburg Page 2 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final June 3, 2019 G. ID-19-0600 Adopt Resolution Appointing Mississippi Municipal League 2019 Voting Delegate For The City of Vicksburg, MS Attachments: Resolution MML H. ID-19-0612 Adopt Resolution To Provide Matching Funds To United Way Attachments: Resolution United Way I. ID-19-0613 Adopt Resolution To Provide In-Kind Services To Triumphant Baptist Church Summer Program Attachments: Resolution Triumphant Baptist Church J. ID-19-0614 Adopt Resolution To Provide In-Kind Services To Central Mississippi Prevention Services, Inc. Attachments: Resolution Central MS Prevention Services K. ID-19-0615 Adopt Resolution To Provide In-Kind Services To House of Peace Summer Program Attachments: Resolution House of Peace L. ID-19-0616 Adopt Resolution To Provide In-Kind Services To Vicksburg Family Development Attachments: Resolution Vicksburg Family Development M. ID-19-0602 Authorize Mayor to execute Contract for Services with Felecia Peters as a temporary assistant in the Mayor's Office Attachments: Peters Contract N. ID-19-0611 Ratify Mayor's Execution of Contract for Services with Houston Allen as a temporary contractor to pick up litter, empty trashcans, and other environmental services in the downtown area Attachments: Contract Allen O. ID-19-0617 Authorize Mayor to execute Contract with Socrates Garrett Enterprises for Demolition of Structure at 2400 Washington Street (Washington & Speed) P. ID-19-0599 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 153675 through 153677. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., The Mayor and Aldermen voted to approve the Claims Docket. Routine Agenda: A. ID-19-0598 Discuss Vicksburg Convention Center Updates Ms. Donna Gray, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of June 2019 and invited the public to attend. The Mayor and Aldermen thanked Ms. Gray for attending the meeting. B. ID-19-0603 Approve Request for advertisement in the amount of $1,000.00 from the Special Olympics Softball Team pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Special Olympics Sponsorship On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request for advertisement in the amount of $1,000.00 from the Special Olympics Softball Team pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code and an additional $4,000.00 from the City of Vicksburg Page 3 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final June 3, 2019 Southward Alderman's Discretionary Fund. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0607 Approve Request for Assistance from Main Street for Second Saturday Event on June 8, 2019: 1. Security from the Vicksburg Police Department 2. Electrical power and water 3. Cleanup from Community Services 4. Garbage Pickup 5. Use of Farmer's Market Stage and River Stage 6. Traffic Department 7. River Stage and Catfish Row Restrooms and Porta Potties checked and cleaned throughout the event 8. Street will be open 9. 1000 block of Washington Street closed from 6:00 a.m. until 9:00 p.m. 10. VTV to take pictures and video 11. Washington Street and Washington Street Park sprayed by the Mosquito Truck Attachments: Main Street On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request for Assistance from Main Street for Second Saturday Event on June 8, 2019: 1. Security from the Vicksburg Police Department, 2. Electrical power and water, 3. Cleanup from Community Services, 4. Garbage Pickup, 5. Use of Farmer's Market Stage and River Stage, 6. Traffic Department, 7. River Stage and Catfish Row Restrooms and Porta Potties checked and cleaned throughout the event, 8. Street will be open, 9. 1000 block of Washington Street closed from 6:00 a.m. until 9:00 p.m., 10. VTV to take pictures and video, 11. Washington Street and Washington Street Park sprayed by the Mosquito Truck. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0604 Accept Second Amendment to License Agreement between Utility Service Communications Co., Inc. and Cellular South Real Estate, Inc. (C-Spire) for Water Tank located at 3580 South Frontage Road Attachments: Amendment 2 Water Tank On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept Second Amendment to License Agreement between Utility Service Communications Co., Inc. and Cellular South Real Estate, Inc. (C-Spire) for Water Tank located at 3580 South Frontage Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0618 Authorize Mayor to execute Task Order #1 under the Master Services Agreement with Jacobs Engineering Group, Inc. pursuant to the 2018 Transportation and Infrastructure Improvements Fund On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Task Order #1 under the Master Services Agreement with Jacobs Engineering Group, Inc. pursuant to the 2018 Transportation and Infrastructure Improvements Fund. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0597 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request to proceed to cut, clean and demolish the following properties: City of Vicksburg Page 4 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final June 3, 2019 2720 Halls Ferry Road, PPIN 006179; owned by Gladys Bingham et al - (Cut grass/weeds, Remove trash and debris) 2800 Halls Ferry Road, PPIN 006176; owned by Linda E. Winfield - (Cut grass/weeds, Remove trash and debris) 3018 Halls Ferry Road, PPIN 013902; owned by Michelle Ray - (Cut grass/weeds, Remove trash & debris, Remove dilapidated building) 105 Maple Circle, PPIN 006527; owned by Kingdom Management Group LLC - (Cut grass/weeds, Remove trash & debris, Remove dilapidated building) 717 National Street, PPIN 015104; owned by Nicole Smith - (Cut grass/weeds, Remove trash & debris, Remove dilapidated building and accessory structure, Remove inoperable vehicles) 896 National Street, PPIN 015098; owned by Mississippi Home Investment LLC - (Cut grass/weeds, Remove trash & debris, Remove dilapidated building and accessory structure, Remove inoperable vehicles) 898 National Street, PPIN 015097; owned by Cherubim Investments Group of MS - (Cut grass/weeds, Remove trash and debris) 900 National Street, PPIN 015096; owned by Rudolph C. Rosemond - (Cut grass/weeds, Remove trash & debris, Remove dilapidated building) 902 National Street, PPIN 015095; owned by Homespun - (Cut grass/weeds, Remove trash and debris, Remove dilapidated building and accessory structure) 2628 Roosevelt Ave., PPIN 013071; owned by Stacy & Quentin Smith - (Cut grass/weeds, Remove trash and debris, Remove dilapidated building and accessory structure) 2630 Roosevelt Ave., PPIN 013072; owned by Heat Management LLC - (Cut grass & weeds, Remove trash & debris, Remove dilapidated building, Remove all inoperable vehicles) 2634 Roosevelt Ave., PPIN 013074; owned by John W. Hunter, Jr. & Willie Hunter Estate - (Cut grass/weeds, Remove trash & debris, Remove dilapidated building) 1401 South Frontage Road, PPIN 013521; owned by Gregory Warnock - (Cut grass/weeds, Remove trash & debris, Remove dilapidated building) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community development is authorized to proceed; along with the following actions: 2720 Halls Ferry Road, PPIN 006179; owned by Gladys Bingham et al - Complied 2800 Halls Ferry Road, PPIN 006176; owned by Linda E. Winfield - Complied 3018 Halls Ferry Road, PPIN 013902; owned by Michelle Ray - Not Complied 105 Maple Circle, PPIN 006527; owned by Kingdom Management Group LLC - Not Complied 717 National Street, PPIN 015104; owned by Nicole Smith - Partially Cut, Not Complied on vehicles or demolition 896 National Street, PPIN 015098; owned by Mississippi Home Investment LLC - Partially Cut, Not Complied on vehicles or demolition 898 National Street, PPIN 015097; owned by Cherubim Investments Group of MS - Complied 900 National Street, PPIN 015096; owned by Rudolph C. Rosemond - Complied 902 National Street, PPIN 015095; owned by Homespun - Requesting thirty (30) day extension 2628 Roosevelt Ave., PPIN 013071; owned by Stacy & Quentin Smith - Not Complied 2630 Roosevelt Ave., PPIN 013072; owned by Heat Management LLC - Not Complied 2634 Roosevelt Ave., PPIN 013074; owned by John W. Hunter, Jr. & Willie Hunter Estate - Not Complied 1401 South Frontage Road, PPIN 013521; owned by Gregory Warnock - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously City of Vicksburg Page 5 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final June 3, 2019 adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2); Pay Adjustment in the Community Development Department (1); Longevity Pay in the Building Maintenance Department (1); Suspension in the Ambulance Department (1); Terminations in the Sewer Department (2); Request for Extended Medical Leave in the Sewer Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2); Pay Adjustment in the Community Development Department (1); Longevity Pay in the Building Maintenance Department (1); Suspension in the Ambulance Department (1); Terminations in the Sewer Department (2); Request for Extended Medical Leave in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0621 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol Officer from $15.97 per hour to $16.17 per hour, effective June 10, 2019. Officer is entitled to an additional .20 cents increase for six (6) years of service and a Patrol Officer from $16.79 per hour to $16.99 per hour, effective June 12, 2019. Officer is entitled to an additional .20 cents increase for six (6) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0622 Pay Adjustment - Community Development (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of an Assistant Public Works Director .35 cents longevity pay from $31.20 to $31.55 per hour and a pay increase to $36.90 per hour, effective June 28, 2019. Employee will take on the position of Community Development Director in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0623 Longevity Pay - Building Maintenance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay of an Electrician I from $20.87 per hour to $20.96 per hour, effective June 14, 2019. Employee is entitled to an additional .09 cents increase for fifteen (15) years of service in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0624 Terminations - Sewer Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Terminations of a Laborer, effective June 3, 2019. Employee was arrested on the job for a felony charge of seven (7) counts of false pretense and has been suspended without pay since the incident. Employee is being recommended for termination due to violation of the COV's arrest policy and a Laborer, effective May 24, 2019. Employee has three (3) unexcused absences and is in violation of he COV's Attendance Policy and the Personnel Rules and Regulations 4.1 (i) and (p) in the Sewer Department. The motion was City of Vicksburg Page 6 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final June 3, 2019 adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0625 Request for Extended Medical Leave - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Request for Extended Medical Leave in the Sewer Department for an additional four (4) weeks. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0629 Suspension - Ambulance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension in the Ambulance Department, effective June 1, 2019. Employee is on immediate suspension pending further investigation for violating the COV's Arrest Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. ID-19-0658 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 10, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 6/17/2019