Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, May 24, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael Mayfield, Sr. 2. Roll Call Also Present: Julie Decker, Prosecuting City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Routine Agenda Item M - Authorize Application to Apply for Grant Funds for Museum Operations for the Corps of Engineers (ID-19-0595) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0571 Adopt Board Meeting Minutes: 1. May 6, 2019 2. May 10, 2019 B. ID-19-0589 Approve the following Personnel Action Forms: 1. New Hires - Sewer Department (3) 2. New Hires - Parks & Recreation - Seasonal (13) C. ID-19-0547 Continue State of Emergency Due to Flooding Along the Mississippi River D. ID-19-0587 Authorize issuance of requisition number 1908042 in the amount of $5,071.00 to C.C. Lynch & Associates for the purchase of an Ultrasonic Flow Meter System for the Scada System at the Wastewater Plant [Sole Source] Attachments: Requisition 1908042 E. ID-19-0588 Authorize issuance of requisition number 1607862 in the amount of $20,963.26 to Physio-Control Corp. for the purchase of a Chest Compression System for the Ambulance Department [Sole Source] Attachments: Requisition 1607862 City of Vicksburg Page 1 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 24, 2019 F. ID-19-0572 Approve request for sponsorship in the amount of $8,500.00 for the 82nd Annual Mississippi Fire Chiefs and Firefighters Conference to be held on May 30th through June 2, 2019 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Firefighters Conference Sponsorship Mayor Flaggs stated that purchasing an advertisement from Mississippi Fire Chiefs and Firefighters will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Mississippi Fire Chiefs and Firefighters for 82nd Annual Conference to be held on May 30th through June 2, 2019, in the amount of $8,500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. G. ID-19-0573 Approve request for sponsorship in the amount of $293.30 from Alexis Murrell for a city wide health fair pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Health Fair Sponsorship Mayor Flaggs stated that purchasing an advertisement from Alexis Murrell will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alexis Murrell for a city wide health fair in the amount of $293.30. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. H. ID-19-0541 Approve request for advertisement in the amount of $100.00 from the Boy Scouts of America on behalf of Kamron Tower pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Boy Scouts Sponsorship Mayor Flaggs stated that purchasing an advertisement from Boy Scouts of America will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Boy Scouts of America on behalf of Kamron Tower in the amount of $100.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. I. ID-19-0570 Approve letter to Kansas City Southern Railroad regarding street closures for the 2019 Miss Mississippi Pageant to be held on Saturday, June 22, 2019 Attachments: Street Closure Pageant J. ID-19-0574 Approve request from Vicksburg Main Street for an alternate parade route for the 2019 Miss Mississippi Parade Attachments: Pageant Parade K. ID-19-0578 Approve invoice #3439 for payment in the amount of $1,716.61 from Vicksburg-Tallulah Regional Airport for the month of April 2019 Attachments: VTR Invoice L. ID-19-0542 Approve Bank Letters: 1. Trustmark City of Vicksburg Page 2 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 24, 2019 2. BancorpSouth Attachments: Trustmark BancorpSouth M. ID-19-0543 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure The City Sexton presented report of collections, account openings graves, etc. for the month of April 2019, as follows: Glenwood Funeral Home $400.00; W.H. Jefferson Funeral Home $2,075.00; Lakeview Funeral Home $1,000.00; Charles Riles Funeral Home $650.00; C.J. Williams Funeral Home $1,200.00; Miscellaneous $325.00. The City Clerk presented the Privilege License Report for new businesses for the month of April 2019. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the month of April 2019. The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the month of April 2019. The City Clerk presented the May 2019 Detailed Budget Report for Approval. The City Clerk presented the April 2019 Credit Card Report for Approval as follows: Alderman Mayfield - $615.67; Purchasing Department - $5,262.80. Attachments: Supporting documentation following minutes N. ID-19-0577 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates May 1, 2019 and May 15, 2019 in the amount of $48,929.36 Attachments: 911 Payment Routine Agenda: A. ID-19-0579 Authorize Mayor to execute contracts for Summer Eagle Training Program through the City of Vicksburg Inner-City Youth Development Department and Truly Ministry: 1. Corey Wilson, Jr. 2. Shunda Davis 3. Linda Lewis 4. Bobby Harrington 5. Roxanne Johnson 6. Corey Wilson, Jr. Attachments: Contracts for Services On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute contracts for Summer Eagle Training Program through the City of Vicksburg Inner-City Youth Development Department and Truly Ministry: 1. Corey Wilson, Jr., 2. Shunda Davis, 3. Linda Lewis, 4. Bobby Harrington, 5. Roxanne Johnson, 6. Corey Wilson, Jr. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 24, 2019 B. ID-19-0581 Authorize Mayor to execute Contract with Antonio Calvin for 2019 Inner-City Youth Summer Baseball Camp: 1. Antonio Calvin Attachments: Antonio Calvin Contract (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Antonio Calvin for 2019 Inner-City Youth Summer Baseball Camp: 1. Antonio Calvin. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0582 Authorize Mayor to execute Contract with Motorola Solutions for services Attachments: Motorola Solutions Service Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Motorola Solutions for services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0585 Authorize Mayor to execute Contract Agreement Amendment No. 1 between Allen & Hoshall for Professional Services related to CSAP Year 4 Attachments: Amend 1 Executed by A H On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract Agreement Amendment No. 1 between Allen & Hoshall for Professional Services related to CSAP Year 4. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0575 Authorize City Clerk to advertise Sealed Bids for Vicksburg Municipal Airport Apron Expansion and Perimeter Fencing Attachments: Airport Apron Expansion Fencing Proposal On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Vicksburg Municipal Airport Apron Expansion and Perimeter Fencing. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0586 Reject All Sealed Bids for 2016 HOME Investment Partnership Grant [Rehab of five homes] Attachments: HOME bid On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to reject All Sealed Bids for 2016 HOME Investment Partnership Grant [Rehab of five homes]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0545 Adopt Resolution to Provide Matching Funds to Rainbow Farms, MS Therapeutic Riding Center for the Handicapped ($800.00) Attachments: Resolution Rainbow Farms On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Provide Matching Funds to Rainbow Farms, MS Therapeutic Riding Center for the Handicapped ($800.00). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-337 H. ID-19-0569 Adopt Resolution Granting Conditional Approval for Tax Abatement for 1215 Adams Street (PPIN 18896) City of Vicksburg Page 4 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 24, 2019 Attachments: Resolution Tax Abatment Adams St. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Granting Conditional Approval for Tax Abatement for 1215 Adams Street (PPIN 18896). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-338 I. ID-19-0583 Adopt Resolution to Request Federal Funding For An East-West Corridor Connecting US Hwy 61 South and Hwy 27 Attachments: RESOLUTION TO REQUEST FEDERAL FUNDING FOR AN EAST WEST CORRIDOR On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Request Federal Funding For An East-West Corridor Connecting US Hwy 61 South and Hwy 27. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-339 J. ID-19-0584 Adopt Resolution Authorizing The Mayor of The City of Vicksburg To Dissolve Committee to Study the Feasibility of a Road from Highway 61 South to The Sports Complex Attachments: RESOLUTION DISSOLVING COMMITTEE TO STUDY On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing The Mayor of The City of Vicksburg To Dissolve Committee to Study the Feasibility of a Road from Highway 61 South to The Sports Complex. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-340 K. ID-19-0539 Authorize Mayor to Execute Modification #1 with Mississippi Home Corporation to extend contract for 2016 HOME Grant [Project - 1228-M16-SG-280-370 (Blue Ink)] Attachments: Modification #1 HOME Grant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Modification #1 with Mississippi Home Corporation to extend contract for 2016 HOME Grant [Project - 1228-M16-SG-280-370 (Blue Ink)]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. L. ID-19-0544 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 153320 through 153674. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. M. ID-19-0595 Authorize Application to Apply for Grant Funds for Museum Operations for the Corps of Engineers City of Vicksburg Page 5 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 24, 2019 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen authorized the Mayor to accept the Application to Apply for Grant Funds for Museum Operations for the Corps of Engineers. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department(2); Termination in the Gas Department(1); Termination in the Sewer Department(1); Education Incentive Request in the Public Works Department(1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department(2); Termination in the Gas Department(1); Termination in the Sewer Department(1); Education Incentive Request in the Public Works Department(1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Julie Decker - Prosecuting City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Deborah A. Nickson - Deputy Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0590 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments for an Investigator from $17.41 per hour to $17.61 per hour, effective May 26, 2019. Employee is entitled to an additional .20 cents per hour for three (3) years of service and an Investigator from $19.42 per hour to $19.62 per hour. Employee is entitled to an additional .20 cents per hour for nine (9) years of service, effective May 27, 2019, with the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0591 Termination - Gas Department (1) This agenda item was removed. C. ID-19-0592 Termination - Sewer Department (1) This agenda item is continued until June 3, 2019 Board Meeting. D. ID-19-0593 Education Incentive Request - Public Works Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Education Incentive Request in the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0640 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and City of Vicksburg Page 6 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 24, 2019 unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 3, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 6/17/2019