Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, May 17, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by City Attorney Nancy Thomas. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Recognitions: A. ID-19-0562 Employee Anniversaries: 1. 5 years of service: Charles Foster - Landscape Department 2. 20 years of service: Willie Holt - Ambulance Department Mayor Flaggs recognized Charles Foster in the Landscaping Department with five (5) years of service and Willie Holt in the Ambulance Department with twenty (20) years of service. The Mayor and Alderman congratulated Charles Foster and Willie Holt for their years of service with the City of Vicksburg. B. ID-19-0560 Recognition - Captain Penny Jones, Officer Markeetia Johnson Mayor Flaggs and Alderman Mayfield congratulated Captain Penny Jones and Officer Markeetia Johnson for earning their master's degree in Criminal Justice from Alcorn State University on May 4, 2019, while working full time. The Board thanked them for wearing their badge with honor and making Vicksburg proud. C. ID-19-0536 Proclamation - Kids to Parks Day Attachments: Proclamation Kids to Parks Day Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-19-0535 Adopt Board Meeting Minutes: 1. April 15, 2019 City of Vicksburg Page 1 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 17, 2019 2. April 25, 2019 B. ID-19-0563 Approve the following Personnel Action Forms: 1. Resignation - Parks & Recreation (1) 2. Resignation - Street Department (1) C. ID-19-0540 Receive Vicksburg Police Department Crime Statistic Report for: 1. April 2019 Attachments: Crime Stats for April 2019 D. ID-19-0537 Accept Recommendation of Consultant Selection Committee to award proposal and contract for Request for Qualifications for Engineering Services for the Fairground Street Bridge Relocation Project to Neel-Schaffer, Inc. Attachments: Letter of Reccomendation_Fairground Street Bridge Relocation E. ID-19-0546 Authorize Mayor to Execute FAA Preliminary Application for Funding for 2019 Airport Improvement Project for Apron Expansion and Installation of Perimeter Fence Attachments: FY19 VKS Pre-App F. ID-19-0554 Approve request for sponsorship in the amount of $1,000.00 from Fayette Community Service Organization for Fat to Fit Olympic Games pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Inner City Youth Budget) Attachments: FTF Sponsorship Mayor Flaggs stated that purchasing an advertisement from Fayette Community Service Organization will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Mayor Flaggs, and unanimously passed, The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Fayette Community Service Organization for Fat to Fit Olympic Games in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Inner City Youth Budget). G. ID-19-0557 Approve request for allocation of funds in the amount of $17,000.00 to The Community Fund for Four Seasons of the Arts for the 2019 Calendar Year Attachments: Four Seasons Allocation On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve allocation of funds in the amount of $17,000.00 to The Community Fund for Four Seasons of the Arts for the 2019 Calendar Year. H. ID-19-0553 Authorize City Clerk to advertise for Reverse Auction Bids for a 52,000 GVW Tandem Axle Tractor for the Street Department I. ID-19-0538 Authorize Mayor to Execute Retainer Agreement with en8 Design (Erin Norwood) to create Social Media and Branding Images for the Office of the Mayor Attachments: en8_Retainer-Agreement_2019_4-27-19 J. ID-19-0552 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 153306-153319. On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the Claims Docket. Routine Agenda: City of Vicksburg Page 2 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 17, 2019 A. ID-19-0555 Decision on Appeal Hearing of Riley Summers, III Attachments: Decision Regarding Appeal of Riley Summers On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to uphold the decision of the Zoning Board of Appeals denying the request for a variance to park and operate commercial trucks in an R-3 Zone. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-19-0561 Authorize Jeff Richardson, Assistant Public Works Director, to execute letter to U.S. Army Corps of Engineers for proposed work over floodwall near Dorsey Street for Tank Farm LLC Attachments: PROPOSED PLAN (002) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize Jeff Richardson, Assistant Public Works Director, to execute letter to U.S. Army Corps of Engineers for proposed work over floodwall near Dorsey Street for Tank Farm LLC. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-19-0556 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Budget Amendments for May 17, 2019. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-19-0548 Authorize Mayor to Execute Professional Services Agreement with Stantec for Hennessey Bayou NRCS Attachments: Stantec Agreement On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to Execute Professional Services Agreement with Stantec for Hennessey Bayou NRCS. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. E. ID-19-0550 Authorize Mayor to Execute Pipeline Services Agreement with Payne Pipeline Services Attachments: Payne Compliance Package Transmittal.Vicksburg.May 2019 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to Execute Pipeline Services Agreement with Payne Pipeline Services. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-19-0551 Authorize Mayor to Execute Amendment No. 1 to Professional Services Agreement with Allen & Hoshall for Waste Water Facilities Plan SRF Loan Attachments: Amendment No. 1 Allen & Hoshall On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to Execute Amendment No. 1 to Professional Services Agreement with Allen & Hoshall for Waste Water Facilities Plan SRF Loan. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 17, 2019 Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. G. ID-19-0549 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request to proceed to cut, clean and demolish the following properties: 234 Bazinsky Road, PPIN 007744; owned by Philip A. & Cheryl E. Pollock - (Remove inoperable vehicles) 211 Meadow Lane, PPIN 011865; owned by George Luckett Ward - (Remove all inoperable vehicles) 102 Short Street, PPIN 011804; owned by Lorenzo C. & Priscilla Martinez - (Remove inoperable vehicles) 112 Short Street, PPIN 011809; owned by Frank U. & Jenny G. Vazquez - (Remove inoperable vehicles) 207 Willow Drive, PPIN 011814; owned by Donald C. & Jessica Hearn - (Remove inoperable vehicles) 219 Willow Drive, PPIN 011820; owned by Daniel & Clyde Ray Scott - (Remove inoperable vehicles) 221 Willow Drive, PPIN 011821; owned by Samuel Jacob Burnette - (Remove inoperable vehicle) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of extension period, the Director of Community Development is authorized to proceed; along with the following actions: 234 Bazinsky Road, PPIN 007744; owned by Philip A. & Cheryl E. Pollock - Complied 211 Meadow Lane, PPIN 011865; owned by George Luckett Ward - Complied 102 Short Street, PPIN 011804; owned by Lorenzo C. & Priscilla Martinez - Not Complied 112 Short Street, PPIN 011809; owned by Frank U. & Jenny G. Vazquez - Not Complied 207 Willow Drive, PPIN 011814; owned by Donald C. & Jessica Hearn - Not Complied, Requesting thirty (30) day extension 219 Willow Drive, PPIN 011820; owned by Daniel & Clyde Ray Scott - Complied 221 Willow Drive, PPIN 011821; owned by Samuel Jacob Burnette - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Landscaping Department (1), Longevity Pay in the Ambulance Department (1), Termination in the Fire Department (1), Termination in the Sewer Department (1), Request for Extended Sick Leave in the Sewer Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield. The motion was adopted unanimously. City of Vicksburg Page 4 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 17, 2019 The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Landscaping Department (1), Longevity Pay in the Ambulance Department (1), Termination in the Fire Department (1), Termination in the Sewer Department (1), Request for Extended Sick Leave in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-19-0564 Longevity Pay - Landscape Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Longevity Pay of a Laborer from $8.50 per hour to $8.59 per hour. Employee is entitled to an additional .09 cents per hour for five (5) years of service in the Landscape Department, effective May 22, 2019. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-19-0565 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve pay increase of .19 per hour and .06 longevity for an EMS/Firefighter from $16.70 per hour to $16.95 per hour, effective May 23, 2019 in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-19-0566 Termination - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Termination of a Firefighter I in the Fire Department. Employee did not meet requirements of his probation. Failed to fulfill Vicksburg Fire Department Standard Operating Guideline 9.1.1 which reads, in part, "The entry-level firefighter must complete the following steps during a 12-month probationary period. Must be a nationally and state registered EMT. Must maintain both certifications." Employee failed the National Registry of EMT's exam for the third and final time. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-19-0567 Termination - Sewer Department (1) This agenda item has been rescheduled until Friday, May 24, 2019 E. ID-19-0568 Request for Extended Sick Leave - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Request for Extended Sick Leave in the Sewer Department for an additional two (2) weeks, effective May 15, 2019. Employee has exhausted his Family Medical Leave of Absence (FMLA). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-19-0628 Come Out of Executive Session and Approve All Items Taken Up in Executive Session City of Vicksburg Page 5 Printed on 6/17/2019 Board of Mayor and Aldermen Minutes - Final May 17, 2019 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, May 24, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 6/17/2019