Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, May 10, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Walter W. Osborne, Jr. 2. Roll Call Also Present: Julie Decker, Prosecuting City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0528 Employee Anniversaries: 15 years of service: Windell Wilson - Building Maintenance 25 years of service: Timothy Love - Fire Department Mayor Flaggs recognized Windell Wilson in the Building Maintenance Department for fifteen (15) years of service and Timothy Love in the Fire Department for twenty-five (25) years of service. The Mayor and Aldermen congratulated Windell Wilson and Timothy Love for their years of service with the City of Vicksburg. B. ID-19-0526 Proclamation - Municipal Clerks Week Attachments: Proclamation Municipal Clerks Week Mayor Flaggs recognized City Clerk Walter W. Osborne, Jr., Deputy City Clerk Tasha W. Jordan, Deputy Clerks Deborah A. Nickson and Lisa Palmertree for Municipal Clerks Week May 5, 2019 through May 10, 2019. The Mayor and Aldermen congratulated the Municipal Clerks. C. ID-19-0515 Presentation - Vicksburg Police Department Drone Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0529 Approve the following Personnel Action Form: 1. Resignation - Fire Department (1) B. ID-19-0520 Appoint Trey Hardaway to replace Pat Hemphill on Vicksburg Multi Modal Port Development Committee City of Vicksburg Page 1 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 10, 2019 C. ID-19-0506 Approve request from Central Mississippi Prevention Services, Inc. for allocation of matching funds in the amount of $10,000.00 for their Summer Leadership Camp pursuant to Section 21-19-65 of the Mississippi Code Attachments: CMPS Allocation The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. D. ID-19-0507 Approve request from Mountain of Faith Ministries for an additional $5,000.00 in matching funds pursuant to Section 21-19-65 of the Mississippi Code Attachments: Mountain of Faith The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. E. ID-19-0508 Accept Letter from Mississippi Department of Archives and History regarding Window Replacement at the Central Fire Station Attachments: MDAH - letter F. ID-19-0509 Authorize City Clerk to advertise Sealed Bids for Central Fire Station Window Replacement Project Attachments: Bid Window Replacement Central Fire Station G. ID-19-0524 Authorize City Clerk to advertise Request for Qualifications for Levee Street Improvements Project Attachments: RFQ Levee Street H. ID-19-0511 Declare Monday, May 27, 2019 a City Holiday in observance of National Memorial Day pursuant to Section 3-3-7 of the Mississippi Code 1972 Attachments: State Holidays I. ID-19-0513 Approve request from Joe Graves, Director of Parks and Recreation, for payment of dues in the amount of $275.00 to MS Amateur Softball Association for Men's Competitive and Church Leagues Affiliation and Insurance Attachments: Softball Fees J. ID-19-0514 Authorize Mayor to Execute Letter Agreement with Neel-Schaffer, Inc. for Professional Services to Construct Apron And Install Perimeter Fencing at the Vicksburg Municipal Airport (AIP Project No. 3-28-0073-011-2019) Attachments: Neel Schaffer Agreement K. ID-19-0522 Authorize Mayor to Execute Contract for Services with Julius Cosby for the MAY DAY Youth Basketball Tournament Attachments: Contract Cosby L. ID-19-0523 Authorize Mayor to Execute Application for Use of School Facilities and Equipment: 1. Vicksburg Jr. High School Gym 2. Warren Central Jr. High School Gym 3. Warren Central High School Gym for the MAY DAY Youth Basketball Tournament Attachments: Application School Facilities Use M. ID-19-0516 Approve request from The House of Peace Worship Church for matching City of Vicksburg Page 2 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 10, 2019 funds in the amount of $4,000.00 for their Summer Enrichment Camp pursuant to Section 21-19-65 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: House of Peace Summer Camp The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. N. ID-19-0519 Approve request for advertisement ($450 for May, $450.00 for July and $450.00 for August) from River 101.3, KHits 104.5 and 92.7 The Touch for Don't Drink and Drive Campaign for Memorial Day, July 4th and Labor Day pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Don't Drink & Drive Campaign Mayor Flaggs stated that purchasing an advertisement from River 101.3, KHits 104.5 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from River 101.3, KHits 104.5 and 92.7 The Touch in the amount of $450.00 for May, $450.00 for July and $450.00 for August. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. O. ID-19-0517 Accept Letter Establishing Special Assessment and Adopt Resolution/Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 2101 Frederick Street, PPIN 17447; owned by Claretha Jackson 2. 2427 Oak Street, PPIN 15165; owned by SDAIR Asset Mgmt LLC c/o BMO 16 3. 2601 Clay Street, PPIN 20825; owned by Sherry Promise 4. 1110 Fayette Street, PPIN 19506; owned by L.A.Chisley 5. 1690 Standard Hill Road, PPIN 16631; owned by Johnny L. Collins et al 6. Columbia Avenue, PPIN 11477; owned by Marion Park Recreation, Inc. Attachments: Special Assessment 2 P. ID-19-0505 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1523 - 1542, 152980 and 152981 - 153305. Routine Agenda: Alderman Alex J. Monsour, Jr. left the Board Meeting A. ID-19-0504 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of May 2019, and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-19-0525 Approve the following requests from Leadership Vicksburg Class 2018-2019 for Disc Golf: 1. Authorize the purchase of bench supplies (lumber, screws, bolts, quickcrete for setting, etc) in the amount of $500.00 for building and installation of nine (9) wooden benches 2. Advertisement in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Request Leadership Vicksburg On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the following requests from Leadership Vicksburg City of Vicksburg Page 3 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 10, 2019 Class 2018-2019 for Disc Golf: 1. Authorize the purchase of bench supplies (lumber, screws, bolts, quickcrete for setting, etc) in the amount of $500.00 for building and installation of nine (9) wooden benches 2. Advertisement in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-19-0521 Authorize Mayor to Execute Master Services Agreement with Jacobs Engineering Group, Inc. for Vicksburg Multi Modal Port Development Due Diligence Project - Phase 1 Attachments: Agreement Jacobs Engineering On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to Execute Master Services Agreement with Jacobs Engineering Group, Inc. for Vicksburg Multi Modal Port Development Due Diligence Project - Phase 1. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-19-0527 Authorize Mayor to Execute Change Order No. 2 with Schindler Elevator Corporation for Vicksburg Convention Center Elevator / Escalator Renovations Attachments: Change Order #2 Elevator Escalator On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to Execute Change Order No. 2 with Schindler Elevator Corporation for Vicksburg Convention Center Elevator / Escalator Renovations. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. E. ID-19-0510 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request to proceed to cut, clean and demolish the following property: 1612 Jackson Street, PPIN 021861; owned by Pearl Plump et al c/o Archie Plump - (cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, seconded by Mayor Flaggs., the Mayor and Alderman voted to declare the foregoing property which has not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish the structure with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of extension period, the Director of Community Development is authorized to proceed; along with the following action: 1612 Jackson Street, PPIN 021861; owned by Pearl Plump et al c/o Archie Plump - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 10, 2019 Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Parks & Recreation Department (1), Pay Adjustment in the Police Department (1), Longevity Pay in the Building Maintenance Department (1), Suspensions in the Sewer Department (2), Request for Extended Medical Leave in the Legal Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Parks & Recreation Department (1), Pay Adjustment in the Police Department (1), Longevity Pay in the Building Maintenance Department (1), Suspensions in the Sewer Department (2), Request for Extended Medical Leave in the Legal Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Julie Decker - Prosecuting City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Xavier Craft - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-19-0530 Pay Adjustment - Parks & Recreation (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Pay Adjustment of a Lifeguard from $8.25 per hour to $8.50 per hour. Lifeguard is beginning her third year at City Pool and wages will increase .25 cents each year of employment, effective May 31, 2019 in the Parks Recreation Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-19-0531 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Pay Adjustment of a Captain/Patrol Commander from $30.00 per hour to $30.79 per hour, effective May 10, 2019. Employee has completed her Master's Degree in Criminal Justice on May 4, 2019, and is entitled to a pay increase for education incentive of .79 cents per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-19-0532 Longevity Pay - Building Maintenance (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Longevity Pay of Head Custodian from $12.47 per hour to $12.73 per hour, effective May 12, 2019 in the Building Maintenance Department. Employee is entitled to .09 cents longevity increase for fifteen (15) years of service and a pay increase of .17 cents. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-19-0533 Suspensions - Sewer Department (2) City of Vicksburg Page 5 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 10, 2019 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Suspensions of a Laborer effective May 10, 2019. Employee is suspended pending the outcome of his case due to violation of the City of Vicksburg's Arrest Policy. Employee is set to return to work on Monday, May 13, 2019; a Laborer effective immediately in the Sewer Department. Employee is suspended pending termination for violation of the City of Vicksburg's Arrest Policy. Employee was arrested for a felony bank fraud charge with Trustmark Bank. He was arrested on the jobsite on Monday, May 6, 2019, by the Warren County Sheriff Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. E. ID-19-0534 Request for Extended Medical Leave - Legal Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Request for Extended Medical Leave of an Associate City Attorney. Employee has exhausted her FMLA and Extended Sick Leave and is requesting an additional four (4) weeks effective May 4, 2019 through June 11, 2019, in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-19-0559 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, May 17, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 5/24/2019