Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, May 6, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne,Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Routine Agenda Item I - Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community (ID-19-0518) REMOVE: Executive Session Item D - Suspension in the Street Department (ID-19-0502) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0497 Employee Anniversaries: 15 years of service: Henry Sanders - Right of Way Department 35 years of service: Charles Cogan - Fire Department Mayor Flaggs recognized Henry Sanders in the Right of Way Department with fifteen (15) years of service and Charles Cogan in the Fire Department with thirty-five (35) years of service. The Mayor and Aldermen congratulated Henry Sanders and Charles Cogan for their years of service with the City of Vicksburg. B. ID-19-0473 Senior Center Ambassador for the Month of May 2019 Jennifer Harper came before the Board and presented Cathy Walker as the Senior Center Ambassador for the month of May 2019. The Mayor and Aldermen thanked Ms. Walker as Ambassador for May 2019. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0498 Approve the following Personnel Action Forms: City of Vicksburg Page 1 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 6, 2019 1. Resignation - Police Department (1) 2. Resignation - Street Department (1) 3. New Hire - Parks & Recreation (1) B. ID-19-0475 Approve request for sponsorship in the amount of $500.00 for a full page color ad in the Vicksburg Post for "A Tribute to Heroes" pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Tribute to Heroes Sponsorship Mayor Flaggs stated that purchasing an advertisement from the Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Vicksburg Post in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. C. ID-19-0476 Approve request from Southern Cultural Heritage Foundation to close Crawford Street between Adams and Cherry Streets from 5:00 p.m. until midnight on Saturday, June 29, 2019 for their 2nd Annual Star Spangled Night Run Attachments: Night Run D. ID-19-0477 Approve Application from American Legion Post 213 for Complimentary Use of City Auditorium on May 27, 2019 to commemorate Memorial Day and Honor Fallen Heroes Attachments: Comp Use Auditorium E. ID-19-0478 Approve request from Chief Milton Moore to reserve motor coach on June 11th, 13th, 25th, 27th, 2019 from 8:00 a.m. until 3:00 p.m. Attachments: Motor Coach Reservation F. ID-19-0480 Approve request for sponsorship in the amount of $1,750.00 from American Legion Auxiliary Unit 213 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: American Legion Sponsorship Mayor Flaggs stated that purchasing an advertisement from American Legion Auxiliary Unit 213 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from American Legion Auxiliary Unit 213 in the amount of $1,750.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code 1972. G. ID-19-0481 Approve request for advertisement in the amount of $50.00 for a full page ad from Pleasant Valley M.B. Church pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Advertisement Pleasant Valley Mayor Flaggs stated that purchasing an advertisement from Pleasant Valley M.B. Church will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Pleasant Valley M.B. Church in the amount of $50.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code 1972. City of Vicksburg Page 2 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 6, 2019 H. ID-19-0484 Approve the following with Hemphill Construction Company, Inc. for Vicksburg Municipal Airport Drainage Improvements - Phase I: 1. Mayor Execute Change Order No. 2F 2. Execute Certificate of Substantial Completion 3. Accept Close-Out Documents (Contractor's Affidavit of Release of Liens, Contractor's Conditional Release of Waiver of Liens, and Consent of Surety to Final Payment) 4. Request to return Power of Attorney and Certificate of Deposit in lieu of retainage totaling $11,000.00 Attachments: Airport Drainage Improvements Closeout I. ID-19-0485 Approve request from Joe Graves, Director of Parks and Recreation, to sponsor Fun Time Summer Camp at the Jackson Street Community Center from June 03, 2019 to July 26, 2019 and spend approximately $650.00 to purchase supplies for the camp Attachments: Fun Time Summer Camp J. ID-19-0486 Accept Application for Ad Valorem Tax Exemption for: 1. Eaton Electric Holdings, LLC Attachments: Eaton Electric Holdings, LLC Application K. ID-19-0487 Adopt Resolution (Preliminary Order) Granting Exemption from Ad Valorem Taxes from the following: 1. Eaton Electric Holdings, LLC Attachments: Preliminary Order for Eaton Electric Holdings, LLC L. ID-19-0491 Approve request for allocation of funds in the amount of $60,000.00 to Vicksburg-Warren Chamber of Commerce Attachments: Allocation Chamber The City is authorized to approve request from Vicksburg-Warren Chamber of Commerce for allocation of funds in the amount of $60,000.00 pursuant to Section 17-3-1 for Advertising; total advertising funds not to exceed one mill of respective valuation and assessment of the Mississippi Code. M. ID-19-0492 Approve request for allocation of funds in the amount of $5,000.00 to Vicksburg-Warren Retirement Development Program Attachments: Allocation Retirement Program The City is authorized to approve request from Vicksburg-Warren Retirement Development Program for allocation of funds in the amount of $5,000.00 pursuant to Section 43-9-47 for authority of municipality to match federal funds for any assistance programs for aged persons. N. ID-19-0488 Authorize Mayor to execute Professional Services Agreement with Del Sol Consulting, Inc. for Disaster Recovery Services Attachments: Del Sol and Vicksburg contract O. ID-19-0494 Authorize Mayor to Execute Contract with Taylor Construction Company, Inc. for Paxton Road Natural Gas Line Bore and Issue Notice to Proceed P. ID-19-0482 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 152905-152956, 152978 and 152979. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 6, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-19-0474 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of May 2019, and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. B. ID-19-0479 Authorize Mayor to Execute Administration & Property Maintenance Claim Form (Blight Elimination Program) for: 1. 2501 Franklin Street 2. 2503 Franklin Street 3. 2505 Franklin Street Attachments: BEP Claim Form On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Administration & Property Maintenance Claim Form (Blight Elimination Program) for: 1. 2501 Franklin Street, 2. 2503 Franklin Street, 3. 2505 Franklin Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. C. ID-19-0483 Approve Check #152941 written to United Security Services, LLC. in the amount of $2,500.00 from Claims Docket of April 25, 2019 On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Check #152941 written to United Security Services, LLC. in the amount of $2,500.00 from Claims Docket of April 25, 2019. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. D. ID-19-0489 Adopt Resolution to Convey Right of Reverter by Quitclaim Deed to We Care Community Services, Inc. Attachments: Resolution We Care Community Services On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Convey Right of Reverter by Quitclaim Deed to We Care Community Services, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0493 Adopt An Ordinance Of The Board Of Mayor And Aldermen Of The City Of Vicksburg, Mississippi To Amend The Code Of Ordinances Of The City of Vicksburg By Adding Article III In Chapter 6 To Establish A Site Plan Committee And Guidelines For The Review All Plans And Plats For New Construction And Enlargement of Commercial, Multi-Family And Industrial Buildings Attachments: Site Plan Review Ordinance On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt An Ordinance Of The Board Of Mayor And Aldermen Of The City Of Vicksburg, Mississippi To Amend The Code Of Ordinances Of The City of Vicksburg By Adding Article III In Chapter 6 To Establish A Site Plan Committee And Guidelines For The Review of All Plans And Plats For New Construction And Enlargement of Commercial, Multi-Family And City of Vicksburg Page 4 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 6, 2019 Industrial Buildings. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0490 Ratify Mayor's execution on the Delta Regional Authority (DRA) Change of Scope #2 as it Relates to the Parking Lot Improvement Project South of the Mississippi Hardware Building Attachments: MCITT Budget Modification On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Mayor's execution on the Delta Regional Authority (DRA) Change of Scope #2 as it Relates to the Parking Lot Improvement Project South of the Mississippi Hardware Building. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0496 Authorize Mayor to Execute Change Order Number One with Theobald Construction Services, LLC to include Add Alternate #1 to the contract for Parking Lot Improvements Project South of the Mississippi Hardware Building (Blue Ink) Attachments: CO#1 MCITT On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order Number One with Theobald Construction Services, LLC to include Add Alternate #1 to the contract for Parking Lot Improvements Project South of the Mississippi Hardware Building (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0495 Authorize Mayor to Execute Agreement for Professional Services with Allen & Hoshall for Providing the Design and Construction Phase Services in Connection with Improvements to the Anaerobic Digester at the Waste Water Treatment Plant Attachments: Agreement Allen & Hoshall On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement for Professional Services with Allen & Hoshall for Providing the Design and Construction Phase Services in Connection with Improvements to the Anaerobic Digester at the Waste Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0518 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request to proceed to cut, clean and demolish the following properties: 1000 Avenue D, PPIN 018253; owned by Mary Helen Butler - (cut grass/weeds, remove trash and debris, remove dilapidated building) 306 Cairo Drive, PPIN 010261; owned by Edmond D. Mayfield - (cut grass/weeds, remove trash and debris, remove all inoperable vehicles, remove dilapidated building) 100 McAuley Drive, PPIN 020791; owned by River Hills Investments LLC c/o Michael A. Akers - (cut grass/weeds, remove trash and debris, spray parking lots for grass/weeds, clean vegetation off of all fences) 1613 Military, PPIN 015390; owned by Randy Woods - (remove dilapidated building) 322 Northridge Drive, PPIN 026367; owned by John & Andrea Thomas - (cut grass/weeds, remove trash & debris) 2503 Togo Street, PPIN 015584; owned by State of Mississippi - (cut grass/weeds, remove trash & debris) 333 Shady Lane, PPIN 009249; owned by Keysha M. McDonald - (remove inoperable vehicle) 304 Shady Lane, PPIN 009268; owned by Patricia Johnson - (remove all inoperable vehicles) City of Vicksburg Page 5 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 6, 2019 311 Shady Lane, PPIN 009238; owned by Patricia Sims - (remove all inoperable vehicles) 325 Shady Lane, PPIN 009245; owned by William T. & Loretta H. Bynum - (remove all inoperable vehicles) 331 Shady Lane, PPIN 009248; owned by Bradford & Earline Martin - (remove all inoperable vehicles) 336 Shady Lane, PPIN 010361; owned by Michael T. Jackson - (remove all inoperable vehicles) 334 Shady Lane, PPIN 009251; owned by Ella Clark - (remove all inoperable vehicles) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1000 Avenue D, PPIN 018253; owned by Mary Helen Butler - Not Complied 306 Cairo Drive, PPIN 010261; owned by Edmond D. Mayfield - Grass only complied, Requested sixty (60) day extension with thirty (30) day progress 100 McAuley Drive, PPIN 020791; owned by River Hills Investments LLC c/o Michael A. Akers - Complied 1613 Military, PPIN 015390; owned by Randy Woods - Not Complied 322 Northridge Drive, PPIN 026367; owned by John & Andrea Thomas - Not Complied 2503 Togo Street, PPIN 015584; owned by State of Mississippi - Not Complied 333 Shady Lane, PPIN 009249; owned by Keysha M. McDonald - Request thirty (30) day extension 304 Shady Lane, PPIN 009268; owned by Patricia Johnson - Request thirty (30) day extension 311 Shady Lane, PPIN 009238; owned by Patricia Sims - Not Complied 325 Shady Lane, PPIN 009245; owned by William T. & Loretta H. Bynum - Complied 331 Shady Lane, PPIN 009248; owned by Bradford & Earline Martin - Complied 336 Shady Lane, PPIN 010361; owned by Michael T. Jackson - Request thirty (30) day extension 334 Shady Lane, PPIN 009251; owned by Ella Clark - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments (2) in the Fire Department, Pay Adjustments (5) in the Police Department, Longevity Pay (1) in the Right Of Way Department and Suspension (1) in the Sewer Department. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments (2) in the Fire Department, Pay Adjustments (5) in the Police Department, Longevity Pay (1) in the Right Of Way Department and Suspension (1) in the Sewer Department. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Leroy Thomas - North Ward Alderman’s Administrative City of Vicksburg Page 6 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 6, 2019 Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0499 Pay Adjustments - Fire Department (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Captain Paramedic V+ from $17.81 per hour to $18.26 per hour, effective May 8, 2019. Captain may receive one (1) raise per year after completing fifth tier with satisfactory evaluation and physical agility test. Pay increase also includes fifteen (15) years of longevity pay of .19 cents and a Captain V+ from $15.12 per hour to $15.63 per hour, effective May 8, 2019, in the Fire Department. Captain may receive one (1) raise per year after completing fifth tier with satisfactory evaluation and physical agility test. Pay increase also includes twenty (20) years of longevity pay of .25 cents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0500 Pay Adjustments - Police Department (5) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Police Officer from $15.80 per hour to $16.00 per hour, effective May 9, 2019. Officer is entitled to an additional .20 cents per hour for one (1) year of service; a Police Officer from $15.76 per hour to $15.96 per hour, effective May 9, 2019. Officer is entitled to an additional .20 cents per hour for one (1) year of service; an Investigator from $17.41 per hour to $17.61 per hour, effective May 10, 2019. Officer is entitled to an additional .20 cents per hour for six (6) years of service; a Patrol Officer from $16.63 per hour to $16.83 per hour, effective May 11, 2019. Officer is entitled to an additional .20 cents per hour for three (3) years of service; a Patrol Officer from $15.14 per hour to $15.34 per hour, effective May 11, 2019. Officer is entitled to an additional .20 cents per hour for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0501 Longevity Pay - Right of Way Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve pay increase of .17 cents per hour and .09 cents Longevity Pay of a Maintenance Worker from $12.93 per hour to $13.19 per hour, effective May 5, 2019 in the Right of Way Department for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0502 Suspension - Street Department (1) This agenda item was removed E. ID-19-0503 Suspension - Sewer Department (1) No action was taken F. ID-19-0558 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, May 10, 2019, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 7 Printed on 5/24/2019 Board of Mayor and Aldermen Minutes - Final May 6, 2019 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 5/24/2019