Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, April 25, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1 - Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda SAVE AND ACCEPT: Save and Accept check #152941 for United Security in the amount of $2,500.00 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Recognitions: A. ID-19-0463 Special Presentation to Entergy Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield A. ID-19-0441 Approve request from Parks & Recreation to Establish Petty Cash Fund in the amount of $150.00 for Swim Lesson Registration for the City Pool Attachments: Pool Petty Cash B. ID-19-0446 Continue State of Emergency Due to Flooding Along the Mississippi River C. ID-19-0469 Approve the following Personnel Action Forms: 1. New Hires - Parks & Recreation - Seasonal (6) D. ID-19-0442 Approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code Attachments: Warren Co Soil Allocation On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and City of Vicksburg Page 1 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 25, 2019 Alderman voted to approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00. The City is authorized pursuant to Sec. 69-27-24 of the Mississippi Code for municipalities to contribute to soil conservation districts. E. ID-19-0443 Approve request from Warren County Ravens pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code: 1. Football Sponsorship in the amount of $1,000.00 2. Cheerleader Sponsorship in the amount of $1,000.00 Attachments: Ravens Football Sponsorship Ravens Cheerleader Sponsorship Mayor Flaggs stated that purchasing an advertisement from Warren County Ravens will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Alderman of the City of Vicksburg approved the purchase of sponsorship ads from Warren County Ravens Football in the amount of $1,000.00 and Warren County Ravens Cheerleaders in the amount of $1,000.00. The City is authorized pursuant to Sec. 17-31-1 and 17-3-3 of the Mississippi Code of 1972. F. ID-19-0457 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 2 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates April 01, 2019 and April 15, 2019 in the amount of $40,023.73 Attachments: 911 Payment G. ID-19-0458 Approve request for sponsorship in the amount of $500.00 from K Hits 104.5, River 101.3 and 92.7 The Touch for Salutes to 2019 Graduates pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Radio Sponsorship Mayor Flaggs stated that purchasing an advertisement from K Hits 104.5, River 101.3 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Alderman of the City of Vicksburg approved the purchase of sponsorship ad from K Hits 104.5, River 101.3 and 92.7 The Touch in the amount of $500.00. The City is authorized pursuant to Sec. 17-31-1 and 17-3-3 of the Mississippi Code of 1972. H. ID-19-0459 Approve request for radio advertisement in the amount of $600.00 from KHits 104.5, River 101.3 and 92.7 The Touch for Vicksburgfest Updates pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Radio Advertisement I. ID-19-0465 Accept Recommendation of Consultant Selection Committee to negotiate contract with Del Sol Consulting for Disaster Recovery Consultant Services J. ID-19-0468 Accept Recommendation of Selection Review Committee to award bid for Demolition of building located at 2400 Washington Street to Socrates Garrett Enterprises, Inc. in the amount of $66,000.00 Attachments: Bid Award Washington Street Demolition K. ID-19-0460 Adopt Resolution Granting Conditional Approval for Tax Abatement for 1312 Washington Street (PPIN 18470) Attachments: Resolution Tax Abatement City of Vicksburg Page 2 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 25, 2019 L. ID-19-0466 Authorize Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Driver/Operator: Pumper Field Course Attachments: MOU Fire Academy M. ID-19-0444 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth The City Clerk presented to the Board Bank Letters: 1. Trustmark, 2. BancorpSouth for approval. Attachments: Supporting documentation following minutes N. ID-19-0447 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor Treasure Delinquent Tax The City Sexton presented report of collections, account openings graves, etc. for the month of March 2019, as follows: Dillon-Chisley Funeral Home $200.00; Fisher Funeral Home $1,150.00; Jefferson Funeral Home $1,575.00; Lakeview Funeral Home $2,500.00; Charles Riles Funeral Home $900.00; C.J. Williams Funeral Home $2,175.00; Miscellaneous $725.00. The City Clerk presented the Privilege License Report for new businesses for the month of March 2019. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $174,361.20 for March 2019. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the month of March 2019. The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the month of March 2019. The City Clerk presented the April 2019 Detailed Budget Report for Approval. The City Clerk presented the March 2019 Credit Card Report for Approval as follows: Mayor Flaggs - $1,806.92; Purchasing - $5,417.29. Attachments: Supporting documentation following minutes Routine Agenda: A. ID-19-0449 Receive Sealed Bids for 2016 HOME Investment Partnership Grant [Rehab of five homes] On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to receive Sealed Bids for 2016 HOME Investment Partnership Grant [Rehab of five homes] in accordance with specifications and instructions for proposals on file in the office of the City Clerk: Proof of publication of legal advertisement was presented and ordered filed. SEALED BID FOR 2016 HOME INVESTMENT PARTNERSHIP GRANT [REHAB OF FIVE HOMES] City of Vicksburg Page 3 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 25, 2019 WJF BUILDERS, 222 Ben Morgan Drive; Columbus, MS 39701 C.O.R.# 11063-MC Total Bid: $84,200.00 Address: 1416 Grove Street WJF BUILDERS, 222 Ben Morgan Drive; Columbus, MS 39701 C.O.R.# 11063-MC Total Bid: $79,200.00 Address: 1703 Grove Street WJF BUILDERS, 222 Ben Morgan Drive; Columbus, MS 39701 C.O.R.# 11063-MC Total Bid: $69,400.00 Address: 1008 Speed Street WJF BUILDERS, 222 Ben Morgan Drive; Columbus, MS 39701 C.O.R.# 11063-MC Total Bid: $87,600.00 Address: 1236 East Avenue WJF BUILDERS, 222 Ben Morgan Drive; Columbus, MS 39701 C.O.R.# 11063-MC Total Bid: $151,600.00 Address: 2601 Drummond Street SOCRATES GARRETT ENTERPRISES, INC., 2659 Livingston Road; Jackson, MS 39213 Bid Rejected due to being received after deadline of 9:00 a.m. No Electronic Bids Received On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield B. ID-19-0454 Accept Order from the Board of Tax Appeals upholding the designation of resort status for the Daiquiri Hub at 1312 Washington Street Attachments: Daiquiri Hub On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to accept the Order from the Board of Tax Appeals upholding the designation of resort status for the Daiquiri Hub at 1312 Washington Street. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield C. ID-19-0462 Authorize re-purchase of two (2) cemetery lots from Robert Phillips On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to accept the Authorize re-purchase of two (2) cemetery lots from Robert Phillips. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield D. ID-19-0456 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Budget Amendments for April 25, 2019. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield F. ID-19-0452 Approve FY2020 Application for Airport Multimodal Funds to Rehabilitate Hangar at the Vicksburg Municipal Airport Attachments: Airport Application On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve FY2020 Application for Airport Multimodal Funds to Rehabilitate Hangar at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 25, 2019 Absent: 1- Alderman Mayfield E. ID-19-0448 Adopt Revised Arrest Policy Attachments: Arrest PolicyRevised4 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Revised Arrest Policy. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield G. ID-19-0451 Authorize Ron Davis, Airport Manager, to execute letter terminating hangar lease with MARC, Inc. Attachments: Hangar Lease Termination On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize Ron Davis, Airport Manager, to execute letter terminating hangar lease with MARC, Inc. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield H. ID-19-0461 Adopt Resolution To Accept Dedication Of Bluecreek Drive And Stillwater Drive As Public Streets For Public Use For Ingress, Egress and Maintenance Attachments: Resolution Dedication Public Streets On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Resolution To Accept Dedication Of Bluecreek Drive And Stillwater Drive As Public Streets For Public Use For Ingress, Egress and Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield I. ID-19-0453 Authorize Mayor to Execute Product Service Plan Agreement with Stryker Medical Attachments: Stryker Agreement On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize Mayor to Execute Product Service Plan Agreement with Stryker Medical. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield J. ID-19-0464 Authorize Mayor to execute Memorandum of Understanding Between JP & K, LLC d/b/a JP & K Foodmart and the City of Vicksburg, Mississippi Attachments: MOU Foodmart On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to execute Memorandum of Understanding Between JP & K, LLC d/b/a JP & K Foodmart and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield K. ID-19-0467 Authorize Mayor to execute Agreement with Rebecca Tarver and Lowry Fowler for Professional Managerial Services of the Vicksburg Farmers Market Promotion Program (FMPP) City of Vicksburg Page 5 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 25, 2019 Attachments: Farmers Market Agreement On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to execute Agreement with Rebecca Tarver and Lowry Fowler for Professional Managerial Services of the Vicksburg Farmers Market Promotion Program (FMPP). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield L. ID-19-0472 Authorize Mayor to execute Contract for Services with Bryan Green as a consultant for potential airport development projects Attachments: Contract Green On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute Contract for Services with Bryan Green as a consultant for potential airport development projects. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield M. ID-19-0450 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss an request to proceed to cut, clean and demolish the following properties: 1216 Bonelli Street, PPIN 018253; owned by Dalastine R. Wright Estate - (remove trash & debris, remove inoperable vehicles) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to declare the foregoing property which has not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1216 Bonelli Street, PPIN 018253; owned by Dalastine R. Wright Estate - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield N. ID-19-0445 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1458-1522, 152592, 152593-152976 and 152977. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Docket of Claims with the exception of check number 152941 in the amount of $2,500.00 for United Security. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman City of Vicksburg Page 6 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 25, 2019 Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Suspension in Court Services (1) and Suspension in the Sewer Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for Suspension in Court Services (1) and Suspension in the Sewer Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield A. ID-19-0470 Suspension - Court Services (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Suspension of a Deputy Court Clerk for two (2) and a half days, effective April 26, 2019 in Court Services. Employee was placed on a thirty (30) day probation on January 29, 2019, and has since committed numerous costly errors resulting in imbalances that had to be rectified from other Court Services staff and the I.T. Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield B. ID-19-0471 Suspension - Sewer Department (1) This agenda item was tabled until May 6, 2019. C. ID-19-0512 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 06, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield City of Vicksburg Page 7 Printed on 5/17/2019