Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, April 15, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Disaster Recovery and Assessment Committee: Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor of the city, I am appointing a disaster assessment and recovery committee. The members of this committee will be City Attorney Nancy Thomas, City Clerk Walter Osborne, City Accountant Doug Whittington, City Public Works Director Garnet Van Norman, City Purchasing Director Ann Grimshel, City Community Development Director Victor Gray-Lewis and City Grant Administrator Nancy Allen. Nancy Allen will chair the committee. The committee will report their assessment and findings to the Board of Mayor and Aldermen. 4. Adopt Agenda ADD: Adopt Resolution to Declare an Emergency Due to Storms and Tornados (ID-19-0440) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0434 Adopt Board Meeting Minutes: 1. April 1, 2019 B. ID-19-0422 Receive Vicksburg Police Department Crime Statistic Report for: 1. February 2019 2. March 2019 Attachments: Crime Stats Feb 2019 Crime Stats Mar 2019 C. ID-19-0431 Award Reverse Auction Bid and Contract for Type III Ambulance to EVS in the amount of $172,485.00 City of Vicksburg Page 1 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 15, 2019 D. ID-19-0435 Approve the following Personnel Action Form: 1. Resignation - Fire Department E. ID-19-0420 Approve re-appointment of Bobbie Morrow to the Public Utility Commission (NRoute Transit Commission) Attachments: NRoute Appointment F. ID-19-0432 Authorize issuance of requisition number 1906502 in the amount of $74,294.55 to Utility Service Co. for the annual water tank maintenance located at Jackson Road, Kuhn Street, Porters Chapel Road, and the Airport Attachments: Requisition 1906502 G. ID-19-0433 Declare Monday, April 29, 2019 a City Holiday in observance of Confederate Memorial Day pursuant to Section 3-3-7 of the Mississippi Code of 1972 Attachments: Holiday H. ID-19-0421 Approve request for advertisement in the amount of $1,000.00 from Vicksburg Homecoming Benevolent Club for its 44th Annual Vicksburg Homecoming Celebration to be held July 11-14, 2019, pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: VHBC Sponsorship Mayor Flaggs stated that purchasing an advertisement from Vicksburg Homecoming Benevolent Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved request for advertisement in the amount of $1,000.00 from Vicksburg Homecoming Benevolent Club for its 44th Annual Vicksburg Homecoming Celebration to be held July 11-14, 2019, pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code I. ID-19-0424 Approve request for sponsorship in the amount of $7,500.00 from the Miss Mississippi Corporation for the 2019 Miss Mississippi Outstanding Teen Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Miss Outstanding Teen Sponsorship Mayor Flaggs stated that purchasing an advertisement from Miss Mississippi Corporation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved request for sponsorship in the amount of $7,500.00 from the Miss Mississippi Corporation for the 2019 Miss Mississippi Outstanding Teen Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code J. ID-19-0425 Approve request for sponsorship in the amount of $40,000.00 for the 62nd Annual Miss Mississippi Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Miss Mississippi Sponsorship Mayor Flaggs stated that purchasing an advertisement from the 62nd Annual Miss Mississippi Pageant will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved City of Vicksburg Page 2 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 15, 2019 request for sponsorship in the amount of $40,000.00 for the 62nd Annual Miss Mississippi Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code K. ID-19-0430 Approve request for sponsorship in the amount of $2,500.00 from Alcorn State University for a full page color, inside back cover ad in its Spring 2019 edition of the magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Alcorn Sponsorship Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved request for sponsorship in the amount of $2,500.00 from Alcorn State University for a full page color, inside back cover ad in its Spring 2019 edition of the magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code L. ID-19-0423 Approve transfer of $1,200.00 from the South Ward Alderman's Discretionary Funds to Main Street pursuant to section 21-19-44.1 of the Mississippi Code of 1972 Attachments: Main Street M. ID-19-0418 Authorize Mayor to execute Contract with Pyroman, LLC for July 4th Fireworks pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Contract Fireworks Routine Agenda: A. ID-19-0426 Discuss City of Vicksburg Summer Student Program Fermika Smith, Interim Human Resource Director and Debra Goodman, Mayor's Administrative Assistant, came before the Board to discuss the City of Vicksburg Summer Student Program for graduating high school students and currently enrolled college students. Applications are being accepted April 8, 2019 through May 10, 2019, at the Human Resource Department. B. ID-19-0419 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the incoming events at the Southern Cultural Heritage Center for the month of April 2019 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-19-0427 Adopt Resolution Authorizing The Mayor Of The City Of Vicksburg To Execute Those Documents And Agreements Required In Connection With The Application For The Water Pollution Control Revolving Fund Loan Program Through The Mississippi Department of Environmental Quality And Naming The Mayor As The Authorized Representative For The City Of Vicksburg, Mississippi Attachments: Resolution Water Pollution Loan On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Authorizing The Mayor Of The City Of Vicksburg To Execute Those Documents And Agreements Required In Connection With The Application For The Water Pollution Control Revolving Fund Loan Program Through The Mississippi Department of Environmental Quality And Naming The Mayor As The Authorized Representative For The City Of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 15, 2019 D. ID-19-0409 Authorize Mayor to execute Amendment Number 1 with USDA for NRCS Sherman Avenue Project Attachments: Amendment No. 1 EWP Sherman Avenue On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment Number 1 with USDA for NRCS Sherman Avenue Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0429 Authorize Mayor to execute the following regarding U.S. Rubber Reclaiming, Inc. (former) Tax Forfeited Property Phase I Environmental Site Assessment: 1. PPM Consultants Authorization to Proceed 2. Brownfield Site Access Agreement Form Attachments: Vicksburg_US Rubber Phase I ESA_Scope of Services SOS Access Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute the following regarding U.S. Rubber Reclaiming, Inc. (former) Tax Forfeited Property Phase I Environmental Site Assessment: 1. PPM Consultants Authorization to Proceed, 2. Brownfield Site Access Agreement Form. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0438 Authorize Mayor to execute Amendment To Memorandum Of Understanding Between The Tree House, LLC And/Or Eric Lawson, Individually And The City Of Vicksburg, Mississippi Attachments: Agreement Tree House On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Amendment To Memorandum Of Understanding Between The Tree House, LLC And/Or Eric Lawson, Individually And The City Of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. G. ID-19-0428 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request to proceed to cut, clean and demolish the following property: 1604 South Street, PPIN 015104; owned by Herman Anthony - (remove trash & debris, remove inoperable vehicles) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to declare the foregoing property which has not complied to be a public menace to the public health, safety & welfare of the community and authorize the Directory of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner. In the event an extension is granted, if owner has not complied at the end of extension period, the Director of Community Development is authorized to proceed. Along with the following actions: 1604 South Street, PPIN 015104; owned by Herman Anthony - Requesting thirty (30) day extension with fifteen (15) day check up City of Vicksburg Page 4 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 15, 2019 The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Educational Incentive in the Community Service Department(1); Leave of Absence Request in the Legal Department(1); Termination in the Community Service Department(1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Educational Incentive in the Community Service Department(1); Leave of Absence Request in the Legal Department(1); Termination in the Community Service Department(1). Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Deborah A. Nickson - Deputy Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0436 Educational Incentive - Community Service (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Educational Incentive of Community Service Director from $23.77 per hour to $24.02 per hour, effective March 27, 2019, in the Community Service Department. Employee has obtained his Law Enforcement Certification and is entitled to an additional .25 cents per hour increase in pay per the Education Incentive Pay. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0439 Leave of Absence Request - Legal Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Leave of Absence Request of an Associate City Attorney for an additional four (4) weeks effective April 15, 2019, through May 13, 2019, in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0437 Termination - Community Service (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to suspend a Community Service Foreman based on the outcome of the case in the Community Service Department. Employee violated the City of Vicksburg Arrest Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and City of Vicksburg Page 5 Printed on 5/17/2019 Board of Mayor and Aldermen Minutes - Final April 15, 2019 unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, April 25, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 5/17/2019