Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, April 10, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Chief Craig Danczyk 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Mayor Flaggs appointed the following committee for Disaster Recovery Consulting Services: Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor of the city, I am appointing a committee to review proposals for Disaster Recovery Consulting Services. The members of this committee will be City Attorney Nancy Thomas, City Clerk Walter Osborne, City Accountant Doug Whittington, City Public Works Director Garnet VanNorman and City Purchasing Director Ann Grimshel. The committee will report their findings to the Board of Mayor and Aldermen. 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0410 Employee Anniversaries: 1. 10 years of service: Rick Shields - Recreation Department Mayor Flaggs recognized Rich Shields in the Recreation Department with ten (10) years of service. The Mayor and Aldermen congratulated Rick Shields for his years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0391 Adopt Board Meeting Minutes: 1. March 21, 2019 (Special Called) 2. March 25, 2019 B. ID-19-0411 Approve the following Personnel Action Forms: 1. Resignation - Community Development (1) 2. New Hire - Parks & Recreation (1) 3. New Hire - Sewer Department (1) 4. New Hire - Police Department (1) City of Vicksburg Page 1 Printed on 4/25/2019 Board of Mayor and Aldermen Minutes - Final April 10, 2019 5. New Hire - Gas Department (1) 6. New Hire - Right of Way - Seasonal (1) 7. New Hire - Police Department - Part-time (1) 8. New Hires - Parks & Recreation - Seasonal (7) C. ID-19-0379 Approve Additions to Employee Driving List: 1. Leslie Sanders - Fire Department 2. Sheridan Bell - Gas Department 3. Cory Walker - Sewer Department 4. Christopher Robert - Parks & Recreation 5. Michael Harper, Robert Kapp, Jr. - Police Department D. ID-19-0380 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on: 1. Thursday, May 9, 2019 from 3:30 p.m. until 9:00 p.m. 2. Friday, May 10, 2019 from 11:30 a.m. until 2:00 p.m. Attachments: Motor Coach Reservation E. ID-19-0381 Approve Application from Vicksburg Catholic School for Complimentary Use of City Auditorium on May 24-25, 2019 for Graduation Attachments: Comp Use F. ID-19-0382 Approve Request from the Miss Mississippi Pageant Corporation for permission to hold a 5k run and walk on Saturday, April 27, 2019 in downtown Vicksburg via the attached route Attachments: Pageant Run Walk G. ID-19-0390 Approve request for advertisement in the amount of $250.00 from the MBA Lady Bobcats Basketball Team on behalf of Destini Sims pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Basketball Advertisement Mayor Flaggs stated that purchasing an advertisement from MBA Lady Bobcats Basketball Team on behalf of Destini Sims will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved request for advertisement in the amount of $250.00 from the MBA Lady Bobcats Basketball Team on behalf of Destini Sims pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds]. H. ID-19-0394 Authorize issuance of requisition number 1906114 in the amount of $13,845.00 to Marieco, Inc. for the purchase of three (3) 4" 150cl regulator for the Gas Department [Sole Source] Attachments: Requisition 1906114 I. ID-19-0400 Approve request for advertisement in the amount of $500.00 from the Vicksburg Post for its Adopt A Pet Special Issue pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Advertisement Vicksburg Post Mayor Flaggs stated that purchasing an advertisement from the Vicksburg Post to publish it's annual Adopt A Pet special issue will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved City of Vicksburg Page 2 Printed on 4/25/2019 Board of Mayor and Aldermen Minutes - Final April 10, 2019 request for advertisement in the amount of $500.00 from the Vicksburg Post for its Adopt A Pet Special Issue pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. J. ID-19-0395 Approve request for advertisement in the amount of $1,305.06 in the Vicksburg Post for the Summer Youth Employment Program Mayor Flaggs stated that purchasing an advertisement from the Vicksburg Post for Summer Youth Employment Program will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved request for advertisement in the amount of $1,305.06 in the Vicksburg Post for the Summer Youth Employment Program. K. ID-19-0392 Accept Free Port Warehouse License from the following: 1. Cooper Lighting, LLC (5035 Highway 61 South) L. ID-19-0405 Accept Letter from Elizabeth Nelson requesting a Continuation of Appeal Hearing from April 25, 2019 to July 25, 2019 Attachments: Continue Appeal Nelson M. ID-19-0404 Accept Letter Establishing Special Assessment and Adopt Resolution/Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1600 Marcus Street, PPIN 13822; owned by Cindy A. Elliot 2. 1549 Marcus Street, PPIN 13850; owned by State of Mississippi 3. 1545 Marcus Street, PPIN 13848, owned by State of Mississippi 4. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith 5. 2432 Cherry Street, PPIN 17157; owned by Peter Hull Meyers 6. 230 Spout Spring Road, PPIN 14514; owned by Andrea Brown 7. 1304 Locust Street, PPIN 18914; owned by Ross Estate c/o Marie Rolling 8. Laughlin Street, PPIN 15107; owned by State of Mississippi 9. 1507 Clay Street, PPIN 17671; owned by Melvin E. Redmond, Jr. 10. 1612 Bodley Street, PPIN 17673; owned by Easthaven Tax Buyers Attachments: Special Assessments N. ID-19-0408 Ratify Letter to Marshalle Hall ending contract for services O. ID-19-0383 Approve the following with Commercial Construction & Maintenance, Inc. for Alterations and Additions to Halls Ferry Tennis Courts Building: 1. Application for Payment No. 8 in the amount of $34,921.58 2. Accept Close-Out Documents (Affidavit of Release of Liens and Consent of Surety to Final Payment) Attachments: Tennis Courts Final Pay P. ID-19-0386 Authorize Mayor to execute Letter Agreement with Pickering Firm for Asbestos and Lead Based Paint Inspection of the Central Fire Station Attachments: Weir Boerner Allin Vicksburg Fire Station Inspection Proposal Q. ID-19-0389 Authorize Mayor to execute the following with Fordice Construction Company for Washington Street Multi-Use Park: 1. Change Order Number 2 2. Certificate of Substantial Completion Attachments: CO#2 Multi Use Park Certificate Substantial Completion Multi Use Park R. ID-19-0397 Authorize Mayor to execute Professional Services Agreement with Stantec City of Vicksburg Page 3 Printed on 4/25/2019 Board of Mayor and Aldermen Minutes - Final April 10, 2019 Consulting Services, Inc. for Kemp Bottom Road Bridge Replacement Attachments: con_cov_kemp_bridge_replacement_2863_fin S. ID-19-0399 Authorize Mayor to execute Agreement with Theobald Construction Services, LLC for Parking Lot Improvements South of Proposed Mississippi Center for Innovation and Tech Transfer (MCITT) [Old Mississippi Hardware Building] T. ID-19-0407 Authorize Mayor to execute Contract with APAC-Mississippi, Inc. for 2019 Street Resurfacing Program U. ID-19-0385 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 152214 through 152216. Routine Agenda: A. ID-19-0378 Receive Sealed Bids/Proposals for: 1. Type III Ambulance 2. Demolition of Structure Located at 2400 Washington Street PPIN 15207 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to received Sealed Bids/Proposals for: 1. Type III Ambulance, 2. Demolition of Structure Located at 2400 Washington Street PPIN 15207 in accordance with specifications and instructions for proposals on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. TYPE III AMBULANCE - REVERSE AUCTION EVS, 892 Kansas Street; Memphis, TN 38106 Total Bid: $172,485.00 No Paper Bids Received DEMOLITION OF STRUCTURE LOCATED AT 2400 WASHINGTON STREET PPIN 15207 ADVANCED ENVIRONMENTAL CONSULTANTS, INC., 775 North President Street; Jackson, MS 39202 C.O.R. #11761-SC 5% Bid Bond: Yes Total Bid: $84,525.00 JACK FERRILL'S HEAVY EQUIPMENT, P.O. Box 8686; Moss Point, MS 39562 C.O.R. #19884-MC 5% Bid Bond: Yes Total Bid: $78,789.20 SOCRATES GARRETT ENTERPRISES, INC., 2659 Livingston Road; Jackson, MS 39213 C.O.R. #12805-MC 5% Bid Bond: Yes Total Bid: $66,000.00 MIMS, INC., 3405 Duke Road; Utica, MS 39175 C.O.R #13014 5% Bid Bond: Yes Total Bid: $77,350.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0384 Approve Request for sponsorship from Sherman Avenue Elementary School pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Sherman Ave Sponsorship Mayor Flaggs stated that purchasing an advertisement from Sherman Avenue Elementary School will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request for sponsorship from Sherman Avenue City of Vicksburg Page 4 Printed on 4/25/2019 Board of Mayor and Aldermen Minutes - Final April 10, 2019 Elementary School in the amount of $75.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0387 Adopt Revised City of Vicksburg Grants Sub-Recipient Policy and Procedure Attachments: Revised Grant Sub-Recipient Procedure On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Revised City of Vicksburg Grants Sub-Recipient Policy and Procedure. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0388 Authorize Mayor to execute Sub-Recipient Grant Award Notice for FY18 JAG Grant Attachments: JAG Grant Award On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Sub-Recipient Grant Award Notice for FY18 JAG Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0401 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendment for April 10, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0402 Adopt Resolution to Exchange Easements Attachments: Resolution Exchange Easements On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Exchange Easements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0393 Authorize Mayor to execute Agreement for Prosecutor Services with Kim Nailor Attachments: Agreement Nailor On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Prosecutor Services with Kim Nailor. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0398 Authorize Mayor to execute Letter of Intent Agreement to Lease to Viking USA, LLC area at City Waterfront Attachments: Letter of Intent Viking On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter of Intent Agreement to Lease to Viking USA, LLC area at City Waterfront. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0396 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment City of Vicksburg Page 5 Printed on 4/25/2019 Board of Mayor and Aldermen Minutes - Final April 10, 2019 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request to proceed to cut, clean and demolish the following property: 1929 Baldwin Ferry Road, PPIN 020867; owned by Barbara Reed - (cut grass/weeds, remove trash & debris, remove inoperable vehicles) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing property which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner. In the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1929 Baldwin Ferry Road, PPIN 020867; owned by Barbara Reed - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Police Department (1); Longevity Pay in the Recreation Department (1); Suspension in the Fire Department (1); Suspension in the Sewer Department (1); Termination in the Gas Department (2); Suspension in the Gas Department (1); Termination in the Community Service Department (1); Discuss Potential Litigation Matter (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Police Department (1); Longevity Pay in the Recreation Department (1); Suspension in the Fire Department (1); Suspension in the Sewer Department (1); Termination in the Gas Department (2); Suspension in the Gas Department (1); Termination in the Community Service Department (1); Discuss Potential Litigation Matter (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Milton Moore, Police Chief, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0412 Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment of a Patrol Officer from $15.88 per hour to $16.63 per hour, effective April 10, 2019 in the Police Department. Employee is serving as a Field Training Officer (Policy 3.22 - Revised 3/25/2014). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0413 Longevity Pay - Recreation Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve an increase pay from $15.52 per hour to $15.69 per hour, effective April 20, 2019, of a Assistant Director in the Recreation Department. This includes a .08 cents increase for ten (10) years of service. The City of Vicksburg Page 6 Printed on 4/25/2019 Board of Mayor and Aldermen Minutes - Final April 10, 2019 motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0414 Suspension - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of a Firefighter I, effective April 18, 2019, in the Fire Department. Employee violated Vicksburg Fire Department Standard Operating Guide(SOG) 12.1.75 Relief of Duty; Absent with leave; Third Offense; Suspended twenty-four (24) hour shift without pay. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0415 Suspension - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of a Laborer in the Sewer Department for two (2) days, effective April 10, 2019. Employee violated the City of Vicksburg Attendance Policy and Personnel Rules and Regulations 4.1 (i), (p) and (z). Employee also has four (4) unexcused absences. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0416 Terminations - Gas Department (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of a Laborer, effective April 15, 2019. Employee violated the City of Vicksburg Personnel Rules and Regulations 4.1 (i), (l), (n), (r), (s) and (dd); Termination of a Laborer, effective April 10, 2019. Employee violated Personnel Rules and Regulations 4.1 (g), (i), (n), (s) and (dd); Suspension of a Foreman for five (5) days and forty-five (45) day probation including demotion, effective April 15, 2019. Employee violated Vicksburg Personnel Rules and Regulations 4.1 (f), (i), (l), (n), (r), (s) and (dd) all in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0417 Termination - Community Service (1) This item was tabled until April 15, 2019. G. ID-19-0406 Discuss Potential Litigation Matter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Potential Litigation Matter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0455 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 15, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR City of Vicksburg Page 7 Printed on 4/25/2019 Board of Mayor and Aldermen Minutes - Final April 10, 2019 ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 4/25/2019