Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, April 1, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0370 Employee Anniversaries: 1. 5 years of service: Robert Starks - Police Department 2. 20 years of service: DeWayne Smith - Police Department; Derrick Holt - Fire Department Mayor Flaggs recognized Robert Starks in the Police Department with five (5) years of service; DeWayne Smith in the Police Department with twenty (20) years of service and Derrick Holt in the Fire Department with twenty (20) years of service. The Mayor and Aldermen congratulated Robert Starks, DeWayne Smith and Derrick Holt for their years of service with the City of Vicksburg. B. ID-19-0360 Senior Center Ambassador for the month of April 2019 Jennifer Harper came before the Board and presented David Tyler as the Senior Center Ambassador for the month of April 2019. The Mayor and Aldermen thanked Mr. Tyler as Ambassador for April 2019. C. ID-19-0348 Presentation - United Way of West Central Mississippi Attachments: Excel by 5 Coalition Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0368 Adopt Board Meeting Minutes for March 18, 2019 B. ID-19-0343 Accept Free Port Warehouse License from the following: 1. Ergon Asphalt & Emulsions, Inc. (2600 Dorsey Street) City of Vicksburg Page 1 Printed on 4/15/2019 Board of Mayor and Aldermen Minutes - Final April 1, 2019 Attachments: Ergon Asphalt (Free Port) C. ID-19-0371 Approve the following Personnel Action Forms: 1. New Hire - Fire Department (1) 2. New Hire - Right of Way Department (1) D. ID-19-0347 Approve additions to Employee Driving List: 1. Summer Hudson - Purchasing Department 2. Freddie Schuller - Fire Department Attachments: License Check E. ID-19-0349 Increase Mileage Rate Reimbursement for City Employees Traveling on City Business from $0.545 Cents Per Mile to $0.58 Cents Per Mile in Private Vehicles (if no government vehicle is available) and from $0.18 Cents Per Mile to $0.20 Cents Per Mile (if government vehicle is available) Attachments: Mileage Reimbursement Rate F. ID-19-0350 Approve invoice #3395 for payment in the amount of $4,783.05 from Vicksburg-Tallulah Regional Airport for the month of February 2019 Attachments: VTR Invoice G. ID-19-0353 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 2 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates March 01, 2019 and March 15, 2019 in the amount of $39,854.25 Attachments: 911 Payment H. ID-19-0357 Approve request for advertisement in the amount of $750.00 from The Vicksburg Cruisers Car Club for The 13th Annual Red Carpet Classic Auto Show pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Auto Show Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Cruisers Car Club in the amount of $750.00 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. I. ID-19-0359 Approve request for sponsorship in the amount of $1,000.00 from Mu Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. for their 17th Biennial Beautillion pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [$500.00 - General Fund; $500.00 - South Ward Alderman's Discretionary Funds] Attachments: AKA Sponsorship Mayor Flaggs stated that purchasing an advertisement from Mu Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. in the amount of $1,000.00 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. J. ID-19-0362 Approve request for sponsorship in the amount of $500.00 from Alcorn State University for its 39th Annual Jazz Festival pursuant to Section 17-3-1 and Section 17-3-3 of Mississippi Code Attachments: Jazz Festival Sponsorship Mayor Flaggs stated that purchasing an advertisement from Alcorn State University in the amount of $500.00 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of City of Vicksburg Page 2 Printed on 4/15/2019 Board of Mayor and Aldermen Minutes - Final April 1, 2019 Vicksburg. K. ID-19-0363 Approve application from Vicksburg Warren School District for Complimentary Use of City Auditorium on April 15, 2019 from 6:00 p.m to 8:30 p.m. for Career Academy Night Attachments: Comp Use L. ID-19-0369 Approve the following requests from BluzCruz for the Annual Canoe & Kayak Race on May 11, 2019: 1. Advertisement in the amount of $1,000.00 pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code 2. Permission to use the north and south boat ramp at the City River Front 3. Police Department block the north ramp for event use 4. Fire Department rescue boats with an EMT 5. Use of Catfish Row bathrooms for racers Attachments: BluzCruz Sponsorship Mayor Flaggs stated that purchasing an advertisement from BluzCruz in the amount of $1,000.00 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. M. ID-19-0346 Accept the recommendation of Allen & Hoshall to award bid and contract for Paxton Road Natural Gas Line Bore to Taylor Construction Company, Inc. in the amount of $114,200.00 Attachments: Bid Award Routine Agenda: A. ID-19-0345 Receive Request for Proposals for Disaster Recovery Consulting Services On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to received Request for Proposals for Disaster Recovery Consulting Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0344 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of April 2019 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. C. ID-19-0356 Adopt City of Vicksburg Animal Control Administrative Guidelines Policy Attachments: Animal Control Policy On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the City of Vicksburg Animal Control Administrative Guidelines Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0355 Authorize Mayor to execute Contract for Services with Mary Jane Wooten Attachments: Wooten Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services with Mary Jane Wooten. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0364 Authorize Mayor to execute Agreement for Wings on Washington Murals Attachments: Murals Contract On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Wings on City of Vicksburg Page 3 Printed on 4/15/2019 Board of Mayor and Aldermen Minutes - Final April 1, 2019 Washington Murals. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0365 Authorize Mayor to execute Forest Products Sale Contract with One Source Forestry and Wildlife LLC for Timber Sales at the Vicksburg Municipal Airport Attachments: Timber Sale Contract On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Forest Products Sale Contract with One Source Forestry and Wildlife LLC for Timber Sales at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0366 Authorize Mayor to execute Memorandum of Agreement Between City of Vicksburg, Mississippi and Third Coast Airsoft, LLC. Attachments: Third Coast Airsoft MOA On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Agreement Between City of Vicksburg, Mississippi and Third Coast Airsoft, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0367 Authorize Mayor to execute Professional Services Agreement with Stantec Consulting Services Inc. for Haining Boulevard Traffic Study Attachments: Stantec Contract On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement with Stantec Consulting Services Inc. for Haining Boulevard Traffic Study. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0354 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessements Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1216 Cherry Street, PPIN 018851; owned by Shadi K. & Kamal Al Sammour - (cut grass/weeds, remove trash & debris) 1110 Fayette Street, PPIN 019506; owned by L.A. Chisley - (cut grass/weeds, remove trash & debris) 2102 Oak Street, PPIN 018134; owned by Nancy P. Watkins - (cut grass/weeds, remove trash & debris) 39 Scenic Drive, PPIN 014292; owned by Wanda Gibson Bingham - (cut grass/weeds, remove trash & debris, remove inoperable vehicles) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community Development is authorized to proceed along with the following actions: 1216 Cherry Street, PPIN 018851; owned by Shadi K. & Kamal Al Sammour - Complied 1110 Fayette Street, PPIN 019506; owned by L.A. Chisley - Not Complied 2102 Oak Street, PPIN 018134; owned by Nancy P. Watkins - New Owner 39 Scenic Drive, PPIN 014292; owned by Wanda Gibson Bingham - Not Complied City of Vicksburg Page 4 Printed on 4/15/2019 Board of Mayor and Aldermen Minutes - Final April 1, 2019 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. J. ID-19-0358 Approve Claims Docket On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Fire Department (2); Pay Adjustments in the Police Department (2); Longevity Pay in the Fire Department (1); Suspension in the Gas Department (1); Termination in the Gas Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Fire Department (2); Pay Adjustments in the Police Department (2); Longevity Pay in the Fire Department (1); Suspension in the Gas Department (1); Termination in the Gas Department (1). Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0372 Pay Adjustments - Fire Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments of a Captain V from $14.86 per hour to $15.37 per hour and a Captain V+ from $15.90 per hour to $16.41 per hour, effective April 10, 2019, in the Fire Department. Captains may receive one (1) pay raise per year after completing fifth tier, with satisfactory evaluation and physical agility test plus twenty (20) years longevity pay of .25 cents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0373 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments of an Officer from $17.32 per hour to $17.52 per hour. Officer is entitled to a .20 cent increase for five (5) years of service and an Officer from $24.44 per hour and a pay increase of .26 cents per hour to $25.70 per hour, effective April 10, 2019. Officer is entitled to an additional $1.00 per hour for twenty (20) years of service in the Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 4/15/2019 Board of Mayor and Aldermen Minutes - Final April 1, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0374 Longevity Pay - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve pay increase of .19 cents per hour and .06 cents Longevity Pay for a Captain from $13.67 per hour to $13.92 per hour, effective April 7, 2019, in the Fire Department for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0375 Suspensions - Gas Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension in the Gas Department for five (5) days, effective April 1, 2019. Employee continues to fail to comply with the City of Vicksburg Attendance Policy 7.4 (c), (i), (ii). The other Suspension matter was overturned. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0376 Termination - Gas Department (1) No action was taken Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0403 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, April 10, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 4/15/2019