Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, March 25, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Pastor Reginald Robinson Pledge of Allegiance was led by Alderman Michael Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0326 Adopt Board Meeting Minutes: 1. March 8, 2019 B. ID-19-0318 Continue State of Emergency due to flooding along the Mississippi River C. ID-19-0337 Approve the following Personnel Action Forms: 1. Resignation - Fire Department (1) 2. New Hire - Fire Department (1) 3. New Hire - Purchasing Department (1) D. ID-19-0304 Approve request from the Vicksburg and Warren County Historical Society to block Cherry, Jackson, Monroe and Grove Streets that surround the Courthouse for its annual Spring Flea Market on April 13, 2019 from 8:00 a.m. to 4:30 p.m. Attachments: Flea Market E. ID-19-0306 Accept Letter from Elizabeth Nelson appealing the decision of the Zoning Board of Appeals meeting held on March 5, 2019 for property located at 2430 Drummond Street and Authorize City Clerk to set Appeal Hearing Date for April 25, 2019 at 10:00 a.m. Attachments: Appeal Letter F. ID-19-0301 Approve request from Joe Graves, Director of Parks and Recreation, to reimburse V.G.S.A. Youth Girls Fast Pitch Softball for payment of insurance and affiliation fees in the amount of $1,929.00 City of Vicksburg Page 1 Printed on 4/11/2019 Board of Mayor and Aldermen Minutes - Final March 25, 2019 Attachments: VGSA Reimbursement G. ID-19-0300 Approve request for sponsorship in the amount of $750.00 from Mississippi Fellowship of Christian Athletes for their 32nd Annual Bill Buckner FCA Luncheon pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: FCA Sponsorship Mayor Flaggs stated that purchasing an advertisement from Mississippi Fellowship of Christian Athletes in the amount of $750.00 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. H. ID-19-0319 Approve request from American Legion Auxiliary Girls State Program for allocation of funds in the amount of $2,000.00 Attachments: Girls State Approve request from American Legion Auxiliary Girls State Program for allocation of funds in the amount of $2,000.00 pursuant to HB 1777 (2016 Regular Session). I. ID-19-0324 Approve request for sponsorship from Miss North Central Mississippi, Peyton Pierce for a full page ad in the amount of $300.00 for the Miss Mississippi Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Pageant Sponsorship Mayor Flaggs stated that purchasing an advertisement from Miss North Central Mississippi, Peyton Pierce, for a full page ad in the amount of $300.00 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. J. ID-19-0327 Approve request for community and social services program for youth with an incarcerated parent in the amount of $2,000.00 from Mt. Carmel M.B. Church and Mt. Carmel Ministries of Vicksburg for allocation of matching funds pursuant to Section 21-19-65 of the Mississippi Code [North Ward Alderman's Discretionary Funds] Attachments: Sponsorship The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. K. ID-19-0328 Approve request for sponsorship in the amount of $15,000.00 from Riverfest, LLC for Vicksburgfest Music & Arts Festival pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Riverfest Mayor Flaggs stated that purchasing an advertisement from Riverfest, LLC for Vicksburgfest Music & Arts Festival in the amount of $15,000.00 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. L. ID-19-0302 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark 2. BancorpSouth Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 4/11/2019 Board of Mayor and Aldermen Minutes - Final March 25, 2019 M. ID-19-0303 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor & Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of February 2019 as follows: Fisher Funeral Home - $925.00; Glenwood Funeral Home - $1,300.00; Jefferson Funeral Home - $1,675.00; Lakeview Funeral Home - $2,600.00; Riles Funeral Home - $200.00; Miscellaneous - $775.00 The City Clerk presented the Privilege License Report for new businesses for the month of February 2019. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $160,37.56 for February 2019. The City Clerk presented the February 2019 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of February 2019. The City Clerk presented report of Collections for City taxes from the Warren County Tax Collector for the month of February 2019. Attachments: Supporting documentation following minutes The City Clerk presented the February 2019 Credit Card Report for Approval as follows: Mayor Flaggs - $1,832.44; Alderman Monsour, Jr., - $1,040.97; City Clerk - $648.64; Purchasing Department - $2,137.74 Attachments: Supporting documentation following minutes N. ID-19-0305 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1452 through 1457. Routine Agenda: A. ID-19-0325 Approve Addendum to proposal to lock Halls Ferry Park by changing the time from 11:00 p.m. to 10:00 p.m. each night Attachments: Halls Ferry Park On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Addendum to proposal to lock Halls Ferry Park by changing the time from 11:00 p.m. to 10:00 p.m. each night. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0322 Adopt the following Vicksburg Police Department's Policy and Procedure Addition: 1. Policy Number 5.11 (Digital Media Evidence) Attachments: Digital Media Evidence Policy On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Vicksburg Police Department's Policy and Procedure Addition: 1. Policy Number 5.11 (Digital Media Evidence). The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 4/11/2019 Board of Mayor and Aldermen Minutes - Final March 25, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0335 Adopt Revised Arrest Policy Attachments: Arrest Policy Revised 3-25-2019 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Revised Arrest Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0330 Adopt Revised Travel Policy Attachments: Travel Policy 2019 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Revised Travel Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0323 Adopt Resolution Granting Conditional Approval for Tax Abatement for 1209 Washington Street (PPIN 19210) Attachments: Tax Abatement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution Granting Conditional Approval for Tax Abatement for 1209 Washington Street (PPIN 19210). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0336 Adopt Resolution to Change the Name of a City Street, Marcus Street, to James E. Stirgus, Sr., Street Attachments: Resolution to change name of street from Marcus to James E. Stirgus On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Change the Name of a City Street, Marcus Street, to James E. Stirgus, Sr., Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0341 Adopt Resolution to Host College Tennis Match Between Jackson State University and Alcorn State University Attachments: RESOLUTION TO HOST COLLEGE TENNIS MATCH On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Host College Tennis Match Between Jackson State University and Alcorn State University. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0329 Adopt an Ordinance to Prohibit the Burial of Human Remains Within the City Limits Unless in an Established Community, Religious or Fraternal Cemetery or Established Perpetual Care Cemetery Attachments: Ordinance to Prohibit the Burial of Human Remains with the City Limits On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt an Ordinance to Prohibit the Burial of Human Remains Within the City Limits Unless in an Established Community, Religious or Fraternal Cemetery or Established Perpetual Care Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0333 Authorize Mayor to execute Request to Use Facility ASU - Vicksburg Campus for ACT Prep & Test Taking Skills Workshop City of Vicksburg Page 4 Printed on 4/11/2019 Board of Mayor and Aldermen Minutes - Final March 25, 2019 Attachments: Request to use ASU facility On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Request to Use Facility ASU - Vicksburg Campus for ACT Prep & Test Taking Skills Workshop. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-0331 Authorize Mayor to execute contracts for Services for 2019 ACT Prep & Test Taking Skills Workshop: 1. Joycie Bright 2. Gwendolyn Yates 3. Carolyn Bingham 4. Keafur Grimes Attachments: contracts 2019 ACT Prep Test Taking On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute contracts for Services for 2019 ACT Prep & Test Taking Skills Workshop: 1. Joycie Bright 2. Gwendolyn Yates 3. Carolyn Bingham 4. Keafur Grimes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-19-0320 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 422 Depot Street, PPIN 018150; owned by Demetric Brooks, Sr. - (remove dilapidated building) 422 1/2 Depot Street, PPIN 018150; owned by Demetric Brooks, Sr. - (remove all inoperable vehicles) 610 1/2 Folley Alley, PPIN 016886; owned by Jean J. Parmegiani - (remove all inoperable vehicles) 409 Klein Street, PPIN 015910; owned by Eddie Lee Jones et al - (remove all inoperable vehicles) 3102 Laughlin Street, PPIN 015108; owned by Midwest Management/BMC - (cut gras/weeds, remove trash & debris, remove dilapidated building, remove & clean illegal dump site) 3107 Laughlin Street, PPIN 015186; owned by Tammy D. Morris & Michael V. Jensen - (cut grass/weeds, remove trash & debris, remove dilapidated burned building) 111 Lightcap Blvd, PPIN 007263; owned by Bar Investments, Inc. - (remove trash & debris, remove all inoperable vehicles) 600 Mattingly, PPIN 015651; owned by Michelle Durr and Willie Peaches - (remove trash & debris, remove all inoperable vehicles) 1111-A Mulberry Street, PPIN 019236; owned by Larry D. Prentiss, Sr. - (remove all inoperable vehicles) 2607 Oak Street, PPIN 026008; owned by Irene C. Baskin - (remove dilapidated house, remove dilapidated accessory structure) 3110 Oak Street, PPIN 016849; owned by Donald Ross et al - (remove all inoperable vehicles) 1810 Pearl Street, PPIN 018153; owned by Joe Reese et al - (remove dilapidated building) 1910 Pearl Street, PPIN 018158; owned by Darlene Cobbs Miles - (remove dilapidated building) 1918 Pearl Street, PPIN 018159; owned by Kansas City Southern Railroad - (remove dilapidated building) 2006 Pearl Street, PPIN 018174; owned by James Q. Davis - (remove dilapidated building) 2008 Pearl Street, PPIN 018175; owned by James Q. Davis - (remove dilapidated building) City of Vicksburg Page 5 Printed on 4/11/2019 Board of Mayor and Aldermen Minutes - Final March 25, 2019 2114 Pearl Street, PPIN 015916; owned by Kansas City Southern Railroad - (remove dilapidated building) 2328 Pearl Street, PPIN 015979; owned by George J. Brown - (remove dilapidated building) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of extension period, the Director of Community Development is authorized to proceed along with the following actions: 422 Depot Street, PPIN 018150; owned by Demetric Brooks, Sr. - Not Complied 422 1/2 Depot Street, PPIN 018150; owned by Demetric Brooks, Sr. - Request two (2) weeks extension 610 1/2 Folley Alley, PPIN 016886; owned by Jean J. Parmegiani - Complied 409 Klein Street, PPIN 015910; owned by Eddie Lee Jones et al - Not Complied 3102 Laughlin Street, PPIN 015108; owned by Midwest Management/BMC - Not Complied 3107 Laughlin Street, PPIN 015186; owned by Tammy D. Morris & Michael V. Jensen - Not Complied 111 Lightcap Blvd, PPIN 007263; owned by Bar Investments, Inc. - Complied 600 Mattingly, PPIN 015651; owned by Michelle Durr and Willie Peaches - Not Complied 1111-A Mulberry Street, PPIN 019236; owned by Larry D. Prentiss, Sr. - Complied 2607 Oak Street, PPIN 026008; owned by Irene C. Baskin - Not Complied 3110 Oak Street, PPIN 016849; owned by Donald Ross et al - Request fifteen (15) day extension 1810 Pearl Street, PPIN 018153; owned by Joe Reese et al - Request thirty (30) day extension/will submit a scope of work 1910 Pearl Street, PPIN 018158; owned by Darlene Cobbs Miles - Request thirty (30) extension/Railroad seems to think they own this property. They will investigate 1918 Pearl Street, PPIN 018159; owned by Kansas City Southern Railroad - Requesting ninety (90) day extension. Railroad in discussion to obtain another piece of property and want to demo all at one time. Should know and be able to start by June 2019. Will check every thirty (30) days 2006 Pearl Street, PPIN 018174; owned by James Q. Davis - Request sixty (60) day extension with thirty (30) day report of scope of work 2008 Pearl Street, PPIN 018175; owned by James Q. Davis - Request sixty (60) day extension with thirty (30) day report of scope of work 2114 Pearl Street, PPIN 015916; owned by Kansas City Southern Railroad - Request ninety (90) day extension. Railroad wants to demo all their properties at one time. Should know and be able to start by June 2019. Will check every thirty (30) days. 2328 Pearl Street, PPIN 015979; owned by George J. Brown - Request ninety (90) day extension with thirty (30) day checks The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Suspension in the Fire Department (1) and Discuss Litigation Matter. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Suspension in the Fire Department (1) and City of Vicksburg Page 6 Printed on 4/11/2019 Board of Mayor and Aldermen Minutes - Final March 25, 2019 Discuss Litigation Matter. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0340 Suspension - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Firefighter III for one (1) shift of twenty-four (24) hours March 26-27, 2019, in the Fire Department. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees, six (6) occurrences. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0321 Discuss Litigation Matter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept recommendation of Legal Department to not appeal the Litigation Matters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0377 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 1, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 4/11/2019